Department of Military Affairs Tender by Indian Army (7f6b2a8b)

Hp 45 Stapler Pin,Envelope 6 x 4inch,Envelope 11 x 4 inch,Envelope 9 x 4 inch,Envelope A4 Size,Ledg

Jammu, Jammu & kashmir
Goods
Qty:1,338

Tender Timeline

Tender Issue
May 22, 2025 at 10:09 AM

Tender Title: Supply of Office Stationery

Reference Number: 7f6b2a8b
Issuing Authority: Department of Military Affairs
Ministry: Ministry of Defence

The Department of Military Affairs is inviting bids for the supply of various office stationery items critical for operational efficiency. This tender aims to procure a wide range of products, including but not limited to HP 45 Stapler Pins, envelopes of various sizes (6 x 4 inches, 11 x 4 inches, 9 x 4 inches, and A4 size), ledger pages, and assorted stationery such as pencils, double-sided tape, paper pins, binder clips, thinners, voucher pads, CD markers, sharpeners, transparent tape (2 inch and 1 inch), A4 rim paper, Fevicol (400 gm), U clips, handmade multi-color papers, brown paper, and Reynold pens (blue, black, red), among others.

Scope of Work and Objectives

The primary objectives for this tender include:

  • Sourcing quality office stationery items to support the daily operations of the Department of Military Affairs.
  • Ensuring timely delivery and compliance with technical specifications provided in the tender documents.

Eligibility Criteria

Bidders must fulfill certain eligibility requirements to participate in this tender:

  • The bidding entity must be a registered supplier in India.
  • Ensure that the company has no outstanding dues to any government authority.
  • Bidders should have prior experience in supplying office stationery at a similar scale.

Technical Requirements

Suppliers are required to meet specific technical specifications outlined in the tender document. All products must adhere to prevailing quality standards and safety regulations, particularly in terms of material safety and product durability. Certifications for quality standards should be submitted alongside the proposal.

Financial Requirements

Bidders need to provide a detailed financial proposal that includes:

  • Unit pricing for each category of stationery.
  • Tax implications and total cost estimation.
  • A performance guarantee in the form of a Performance Security Deposit.

Document Submission Details

All bids must be submitted electronically through the designated procurement portal. Proposals should include all required documents formatted as PDF, ensuring they are legible and organized.

Special Provisions

This tender includes provisions and benefits for Micro, Small, and Medium Enterprises (MSEs) and startups, which will be given due consideration during the evaluation process. The submission of self-declaration of MSE registration will be necessary for claiming these advantages.

Evaluation Process

Proposals will undergo a comprehensive evaluation based on both financial and technical criteria. Key factors include:

  • Compliance with the eligibility and technical specifications.
  • Pricing structure and overall cost-effectiveness.
  • Delivery capability and timeline.

Delivery Locations

The successful bidder will be required to deliver the stationery items to designated locations as specified by the Department of Military Affairs within the agreed timeline.

Contact Information

For any inquiries related to this tender, bidders may reach out through the official channels provided in the tender notification for any clarifications needed regarding submission or technical specifications.

Tender BOQ Items

27 Items
1.

Hp 45 Stapler Pin

Qty:5
Unit:box
21
2.

Envelope 6 x 4inch

Qty:100
Unit:nos
21
3.

Envelope 11 x 4 inch

Qty:100
Unit:nos
21
4.

Envelope 9 x 4 inch

Qty:100
Unit:nos
21
5.

Envelope A4 Size

Qty:100
Unit:nos
21
6.

Ledger Page

Qty:500
Unit:nos
21
7.

Photo Paper Oddy

Qty:5
Unit:nos
21
8.

Pencil

Qty:10
Unit:box
21
9.

Double Side Tape

Qty:10
Unit:pcs
21
10.

Paper Pin

Qty:50
Unit:nos
21
11.

Binder Clip 19mm

Qty:3
Unit:nos
21
12.

Bionder Clip 15mm

Qty:3
Unit:nos
21
13.

Thinner

Qty:5
Unit:ltr
21
14.

Voucher Pad

Qty:5
Unit:nos
21
15.

CD Marker

Qty:20
Unit:nos
21
16.

Sharpner

Qty:20
Unit:nos
21
17.

Transparent Tape 2 inch

Qty:10
Unit:nos
21
18.

Transparent Tape 1 inch

Qty:20
Unit:nos
21
19.

A4 Rim Paper

Qty:50
Unit:nos
21
20.

Fevicol 400gm

Qty:10
Unit:pcs
21
21.

U Clip

Qty:2
Unit:box
21
22.

Copy

Qty:30
Unit:nos
21
23.

Handmade Multi Colour

Qty:20
Unit:nos
21
24.

Brown Paper

Qty:30
Unit:nos
21
25.

Reynold Pen Blue

Qty:100
Unit:nos
21
26.

Reynold Pen Black

Qty:20
Unit:nos
21
27.

Renyold Pen Red

Qty:10
Unit:nos
21

General Information

Item Category
Hp 45 Stapler Pin , Envelope 6 x 4inch , Envelope 11 x 4 inch , Envelope 9 x 4 inch , Envelope A4 Size , Ledger Page , Photo Paper Oddy , Pencil , Double Side Tape , Paper Pin , Binder Clip 19mm , Bionder Clip 15mm , Thinner , Voucher Pad , CD Marker , Sharpner , Transparent Tape 2 inch , Transparent Tape 1 inch , A4 Rim Paper , Fevicol 400gm , U Clip , Copy , Handmade Multi Colour , Brown Paper , Reynold Pen Blue , Reynold Pen Black , Renyold Pen Red
Ministry Name
Ministry of Defence
Department Name
Department of Military Affairs
Organisation Name
Indian Army
State
Jammu & kashmir
City
Jammu

Financial Information

OEM Average Turnover
₹1.00 Lakh (s)
Minimum Turnover
₹1.00 Lakh (s)
Bid Offer Validity
30 (Days)
Past Performance
50 %
Arbitration Clause
No
Mediation Clause
No

Evaluation and Technical Information

Evaluation Method
Total value wise evaluation
Inspection Required
Yes
Technical Clarifications Time
2 Days

Tender Documents

5 Documents
GeM-Bidding-7872913.pdfMain Document
Other DocumentsOTHER
BOQ DocumentBOQ BOQ
BOQ DocumentBOQ BOQ
GEM General Terms and Conditions DocumentGEM_GENERAL_TERMS_AND_CONDITIONS

Documents Required from Seller

  • Experience Criteria
  • Past Performance
  • Bidder Turnover
  • Certificate (Requested in ATC)
  • OEM Authorization Certificate
  • OEM Annual Turnover
  • Compliance of BoQ specification and supporting document *In case any bidder is seeking exemption from Experience / Turnover Criteria
  • the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer

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Frequently Asked Questions

The eligibility requirements include being a registered entity in India, meeting tax obligations, and having experience in supplying similar office stationery items. Additionally, no outstanding dues to the government should exist.

Bidders must submit relevant certificates that demonstrate compliance with quality standards, including ISO certifications or certifications from other recognized bodies verifying the quality and safety of products offered.

To participate in the tender, suppliers must register on the official procurement portal. Registration involves submitting necessary documentation, including business registration certificates, information about past supply contracts, and a valid tax identification number.

A Performance Security Deposit is required from the successful bidder, typically a percentage of the total tender value. This deposit ensures that the supplier meets their contractual obligations and adheres to profile quality standards throughout the delivery phase.

The evaluation process will consist of assessing both financial and technical aspects of the submitted bids. Factors such as compliance with eligibility and specifications, overall pricing, and delivery capability will play a crucial role in determining the award of contract. All bids will be evaluated carefully to ensure transparency and fairness.

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