Department of Military Affairs Tender by Indian Army (GEM/2025/B/6123079)

Y3 WB 3190 LANTERNS ELECTRIC TRAFFIC NO 2,W8 EE 0016 DOGS TIMBER 9 Inch X 1 by 2 Inch X 4 Inch,G1 I

West delhi, Delhi
Goods
Qty:6,959

Tender Timeline

Tender Issue
May 7, 2025 at 1:57 PM

Tender Title: Procurement of BB BSB and EWBB Spares
Tender Reference Number: GEM/2025/B/6123079
Issuing Authority: Department of Military Affairs, Ministry of Defence

The Procurement of BB BSB and EWBB Spares tender aims to facilitate the acquisition of essential components including electric traffic lanterns and timber for military applications. The procurement will serve the requirements of the Ministry of Defence to enhance operational readiness and efficiency. The total quantity required for this tender is 6959 units, which ensures comprehensive supply for upcoming projects.

Scope of Work and Objectives

The primary objective of this tender is to procure high-quality spares including but not limited to the following:

  • Y3 WB 3190 Lanterns Electric Traffic
  • Dogs Timber (9 Inch x 1 by 2 Inch x 4 Inch)

The tender will involve a detailed bill of quantities (BOQ) that outlines specific requirements for each item, ensuring that all bidders understand the scope of the project and the specifications needed to meet the operational standards set forth by the Ministry of Defence.

Eligibility Criteria

To participate in this tender, bidders must meet certain eligibility criteria, which primarily includes:

  • Legal entity registration and compliance with applicable regulations.
  • Proven experience in supplying similar items, particularly in the defense sector.
  • Capability to deliver the total quantity requested within the stipulated time frame.

Technical Requirements

The intended spares must meet specific technical requirements including quality and safety standards established by the Ministry of Defence. All products must come with necessary certifications that affirm compliance with both national and international standards.

Financial Requirements

Bidders are required to demonstrate financial capability to undertake the contract. This may include but is not limited to:

  • Submission of recent financial statements.
  • Evidence of working capital and creditworthiness.
  • Provision of an Earnest Money Deposit (EMD) as specified in the tender documentation.

Document Submission Details

All bid proposals must be submitted in the prescribed format, which includes:

  • Technical documentation aligned with the specifications outlined in the tender.
  • Financial bid presented in a sealed envelope.
  • Completed bid submission form as per guidelines.

Proposals should be submitted electronically through the designated portal, adhering to the submission deadlines established in the tender notice.

Special Provisions

This tender recognizes provisions for Micro, Small, and Medium Enterprises (MSEs) and startups. Eligible enterprises may receive benefits such as price preference or reduced compliance requirements aimed at fostering entrepreneurship and local business growth.

Evaluation Process

The evaluation of the bids will follow a transparent process, focusing on the following criteria:

  • Compliance with technical specifications.
  • Financial offers, including cost-effectiveness.
  • Delivery capacity and timeline adherence.
  • Previous performance and experience in similar procurements.

A scoring matrix will assess the bids to ensure a fair selection process.

Delivery Locations

The delivery of goods will be required at specified military establishments directed by the Department of Military Affairs. Locations will be provided upon successful bid acceptance to ensure coordinated logistics.

Contact Information

For further queries related to this tender, bidders may contact the designated official representative from the Ministry of Defence once the contact details are validated through the official portal.

Tender BOQ Items

50 Items
1.

Y3 WB 3190 LANTERNS ELECTRIC TRAFFIC NO 2

Qty:354
Unit:nos
120
2.

W8 EE 0016 DOGS TIMBER 9 Inch X 1 by 2 Inch X 4 Inch

Qty:3
Unit:nos
120
3.

G1 IGA 1379 NAILS WIRE ROUND SHANK 6 Inch x 4 Inch SWG

Qty:184
Unit:kg
120
4.

BB 108 PEDESTALS RAMP NO 2 Drawing No EBE 6536 B and EBE 6537 2 B Specification No RE PROV 4565 A

Qty:2
Unit:nos
120
5.

H2 IHB 0952 CORDAGE SISAL HAWSERLAID 2 IN

Qty:1803
Unit:mtr
120
6.

H2 IHB 1502 BATTERY DRY LAMP ELECTRIC

Qty:1216
Unit:nos
120
7.

H 1 C HA 13654 OIL C 160

Qty:171
Unit:ltr
120
8.

F1 IFA 1820 HAMMER HIDE FACES NO 4

Qty:39
Unit:nos
120
9.

E3 3940 000179 BLOCK TACKLE GS CORDAGE 3 Inch MK II SNATCH 1

Qty:9
Unit:nos
120
10.

EC 7301 SLINGS SWR GALVANISED DOUBLE SPECILED Endless 1 1 by 2 Inch x 12ft

Qty:6
Unit:nos
120
11.

1627 WASHER STEEL BOLT 3 by 4 Inch

Qty:43
Unit:nos
120
12.

G1 IGA 2341 BOLTS BSW BLACK UNMACHINED WITH HEX NUT HEAD 3 by 4 Inch X 13 by 4 Inch

Qty:37
Unit:nos
120
13.

IGA 2343 BOLTS BSW BLACK UNMACHINED WITH HEX NUT HD 3 by 4 Inch X 2 X 3 by 4 Inch

Qty:24
Unit:nos
120
14.

IEC 508 THIMBLES 2 Inch

Qty:19
Unit:nos
120
15.

ESD 256 SOCKET FOR MAIN CABLE AND SUSPENDER

Qty:13
Unit:nos
120
16.

E3 4030 000018 GRIP BULL DOG 3 Inch DIA

Qty:8
Unit:nos
120
17.

G2 IGB 0822 WHITE METAL GROUP 4

Qty:194
Unit:lbs
120
18.

Y3 WB 2420 GUN GREASE TACALEMIT TYPE FOAM B

Qty:40
Unit:nos
120
19.

F1 IFA 1820 HAMMER HIDE FACED NO 4

Qty:26
Unit:nos
120
20.

BSB CRATES SUSPENDER EMPTY

Qty:9
Unit:nos
120
21.

IGA 0235 BOLT BSW BLACK UNMACHINED WITH HEX NUT HEAD 3 by 4 Inch X 6 1 by 2 Inch 6 3 by 4 Inch

Qty:344
Unit:nos
120
22.

AA 177 BOLT BSW STEEL BLACK UNMACHINED WITH HEXAGON NUT HEXAGON HEAD 1 Inch X 1 Inch

Qty:284
Unit:nos
120
23.

BSB D TT WASHER BEVEL 3 by 4 Inch

Qty:75
Unit:nos
120
24.

BSB A PRESERVE OIL BITUMENOUS PREPARATION

Qty:40
Unit:lbs
120
25.

BSB MSN BB MS NUTS

Qty:35
Unit:nos
120
26.

BSB WS WOOD SCREW

Qty:34
Unit:nos
120
27.

E3 3940 000295 SLING SWR 18MM DIA 8 point 54 M

Qty:8
Unit:nos
120
28.

BSB 12 4 SPECIAL WASHER SPARE FOR PT 12 comma 14 comma 16

Qty:10
Unit:nos
120
29.

NIV BOLTS BSW BLACK UNMACHINED WITH HEX NUT HEX HEAD 1 1 by 4 Inch X 2 1 by 2 Inch

Qty:15
Unit:nos
120
30.

BSB H DIE NUTS 1 Inch

Qty:12
Unit:nos
120
31.

FA18950 DIE NUTS 1 1 by 4 Inch

Qty:7
Unit:nos
120
32.

BSB DN 3 by 4 Inch DIE NUTS 3 by 4 Inch

Qty:7
Unit:nos
120
33.

BSB SRDE SPNR RING DOUBLE END

Qty:7
Unit:nos
120
34.

BSB HS 17LBS HAMMER SLEDGE 17 1 by 2 LBS

Qty:6
Unit:nos
120
35.

BSB SSE 11 by 4 Inch SPNR SE 1 1 by 4 Inch

Qty:4
Unit:nos
120
36.

BSB SPNR 1 Inch SPNR SE 1 Inch

Qty:3
Unit:nos
120
37.

E3 4010 000079 THIMBLE ORDINARY SWR 18MM

Qty:205
Unit:nos
120
38.

EC 0016 DOGS TIMBER 9 Inch X 1 Inch X 4 Inch

Qty:61
Unit:nos
120
39.

F1 IFA 1839 HAMMER SLEDGE STRAIGHT PANE 7 LB

Qty:9
Unit:nos
120
40.

Y1 YA 1066 MEGAPHONES 12 Inch MK I

Qty:2
Unit:nos
120
41.

H2 IHB 0951 CORDAGE SISAL HAWSERLAID 1 1 by 2 Inch

Qty:850
Unit:mtr
120
42.

IGA 1721 PIN KEEP SPLIT 7 by 32 Inch X 2 1 by 2 Inch

Qty:616
Unit:nos
120
43.

2590000857 CHOCK STORAGE TIMBER CEIJ

Qty:50
Unit:nos
120
44.

14 5420 000254 CARRYING BAR

Qty:41
Unit:nos
120
45.

BN 14X3 4 Inch BOLT and NUT 14 Inch X 3 by 4 Inch

Qty:12
Unit:nos
120
46.

E3 4010 000077 THIMBLE ORDINARY SWR 8MM

Qty:7
Unit:nos
120
47.

8010 000129 THINNER

Qty:6
Unit:ltr
120
48.

2914C000000000 TOOL BOX WITH KIT

Qty:5
Unit:nos
120
49.

8010 007482 PAINT RFU BLACK

Qty:2
Unit:ltr
120
50.

8010 007500 PAINT WHITE

Qty:2
Unit:ltr
120

General Information

Item Category
Y3 WB 3190 LANTERNS ELECTRIC TRAFFIC NO 2 , W8 EE 0016 DOGS TIMBER 9 Inch X 1 by 2 Inch X 4 Inch , G1 IGA 1379 NAILS WIRE ROUND SHANK 6 Inch x 4 Inch SWG , BB 108 PEDESTALS RAMP NO 2 Drawing No EBE 6536 B and EBE 6537 2 B Specification No RE PROV 4565 A , H2 IHB 0952 CORDAGE SISAL HAWSERLAID 2 IN , H2 IHB 1502 BATTERY DRY LAMP ELECTRIC , H 1 C HA 13654 OIL C 160 , F1 IFA 1820 HAMMER HIDE FACES NO 4 , E3 3940 000179 BLOCK TACKLE GS CORDAGE 3 Inch MK II SNATCH 1 , EC 7301 SLINGS SWR GALVANISED DOUBLE SPECILED Endless 1 1 by 2 Inch x 12ft , 1627 WASHER STEEL BOLT 3 by 4 Inch , G1 IGA 2341 BOLTS BSW BLACK UNMACHINED WITH HEX NUT HEAD 3 by 4 Inch X 13 by 4 Inch , IGA 2343 BOLTS BSW BLACK UNMACHINED WITH HEX NUT HD 3 by 4 Inch X 2 X 3 by 4 Inch , IEC 508 THIMBLES 2 Inch , ESD 256 SOCKET FOR MAIN CABLE AND SUSPENDER , E3 4030 000018 GRIP BULL DOG 3 Inch DIA , G2 IGB 0822 WHITE METAL GROUP 4 , Y3 WB 2420 GUN GREASE TACALEMIT TYPE FOAM B , F1 IFA 1820 HAMMER HIDE FACED NO 4 , BSB CRATES SUSPENDER EMPTY , IGA 0235 BOLT BSW BLACK UNMACHINED WITH HEX NUT HEAD 3 by 4 Inch X 6 1 by 2 Inch 6 3 by 4 Inch , AA 177 BOLT BSW STEEL BLACK UNMACHINED WITH HEXAGON NUT HEXAGON HEAD 1 Inch X 1 Inch , BSB D TT WASHER BEVEL 3 by 4 Inch , BSB A PRESERVE OIL BITUMENOUS PREPARATION , BSB MSN BB MS NUTS , BSB WS WOOD SCREW , E3 3940 000295 SLING SWR 18MM DIA 8 point 54 M , BSB 12 4 SPECIAL WASHER SPARE FOR PT 12 comma 14 comma 16 , NIV BOLTS BSW BLACK UNMACHINED WITH HEX NUT HEX HEAD 1 1 by 4 Inch X 2 1 by 2 Inch , BSB H DIE NUTS 1 Inch , FA18950 DIE NUTS 1 1 by 4 Inch , BSB DN 3 by 4 Inch DIE NUTS 3 by 4 Inch , BSB SRDE SPNR RING DOUBLE END , BSB HS 17LBS HAMMER SLEDGE 17 1 by 2 LBS , BSB SSE 11 by 4 Inch SPNR SE 1 1 by 4 Inch , BSB SPNR 1 Inch SPNR SE 1 Inch , E3 4010 000079 THIMBLE ORDINARY SWR 18MM , EC 0016 DOGS TIMBER 9 Inch X 1 Inch X 4 Inch , F1 IFA 1839 HAMMER SLEDGE STRAIGHT PANE 7 LB , Y1 YA 1066 MEGAPHONES 12 Inch MK I , H2 IHB 0951 CORDAGE SISAL HAWSERLAID 1 1 by 2 Inch , IGA 1721 PIN KEEP SPLIT 7 by 32 Inch X 2 1 by 2 Inch , 2590000857 CHOCK STORAGE TIMBER CEIJ , 14 5420 000254 CARRYING BAR , BN 14X3 4 Inch BOLT and NUT 14 Inch X 3 by 4 Inch , E3 4010 000077 THIMBLE ORDINARY SWR 8MM , 8010 000129 THINNER , 2914C000000000 TOOL BOX WITH KIT , 8010 007482 PAINT RFU BLACK , 8010 007500 PAINT WHITE
Ministry Name
Ministry of Defence
Department Name
Department of Military Affairs
Organisation Name
Indian Army
State
Delhi
City
West delhi

Financial Information

Bid Offer Validity
120 (Days)
Past Performance
10 %
Arbitration Clause
No
Mediation Clause
No

Evaluation and Technical Information

Evaluation Method
Item wise evaluation/
RA Qualification Rule
50% Lowest Priced Technically Qualified Bidders
Inspection Required
Yes
Technical Clarifications Time
2 Days

Tender Documents

5 Documents
GeM-Bidding-7720970.pdfMain Document
BOQ DocumentBOQ BOQ
BOQ DocumentBOQ BOQ
Buyer uploaded ATC documentATC ATC
GEM General Terms and Conditions DocumentGEM_GENERAL_TERMS_AND_CONDITIONS

Documents Required from Seller

  • Experience Criteria
  • Past Performance
  • Additional Doc 1 (Requested in ATC)
  • Additional Doc 2 (Requested in ATC) *In case any bidder is seeking exemption from Experience / Turnover Criteria
  • the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer

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Frequently Asked Questions

The eligibility requirements include being a registered entity with relevant legal compliance, demonstrating prior experience in supplying similar spares, primarily in the defense sector, and having the necessary financial capacity to fulfill the contract. Bidders must also provide relevant certificates to prove their qualifications.

Bidders must provide necessary certification that complies with quality and safety standards set by the Ministry of Defence. This includes certifications for all proposed products, affirming that they meet the regulated specifications and industry standards.

To register, interested bidders should create an account on the designated tender portal. After filling in the required information, bidders must submit the necessary documentation to meet the registration requirements, ensuring that they are fully compliant with the tender specifications.

All document submissions must comply with the guidelines outlined in the tender documentation. Accepted formats typically include PDF for technical and financial proposals, ensuring that all files are legibly formatted and clearly labeled to facilitate the evaluation process.

Payment terms for successful bidders will be outlined in the contract following the bid award. Generally, the terms include milestone payments based on delivery schedules, alongside conditions for performance security that ensure fulfillment of contract obligations. Price evaluation will also consider the overall cost-effectiveness and adherence to stated specifications in the proposal.

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