Tender Title: Supply and Delivery of Goods
Tender Reference Number: GEM/2025/B/6120613
Issuing Authority/Department: Department of Military Affairs, Ministry of Defence
Overview
The Department of Military Affairs under the Ministry of Defence is inviting bids for the supply and delivery of various goods. This tender aims to procure essential items that support military operations and enhance the overall efficiency of defense services. The selected suppliers will play a crucial role in ensuring that the military is equipped with the right tools and materials.
Scope of Work and Objectives
The primary objective of this tender is to establish a reliable supply chain for the procurement of a wide range of goods as specified in the Bill of Quantities (BOQ). Suppliers will be required to deliver goods to designated military locations, ensuring adherence to the highest quality and safety standards. The total quantity for this tender is 1,252 units, and successful bidders will be expected to meet rigorous deadlines and deliverables.
Eligibility Criteria
To qualify for participation in this tender, bidders must meet certain eligibility requirements, including but not limited to:
- Being a legally registered entity.
- Demonstrating experience in supplying similar goods to government or military departments.
- Providing relevant certifications and documentation that verify compliance with industry standards.
Technical Requirements
Bidders must comply with the technical specifications outlined in the tender documents, which include adherence to specific quality standards and compliance with safety regulations. Suppliers should demonstrate their capability to meet these requirements and ensure that all products are tested and approved according to military standards.
Financial Requirements
Prospective bidders will be expected to submit detailed financial proposals. Requirements include:
- Providing a valid Earnest Money Deposit (EMD).
- Outlining payment terms that align with the contract's expectations.
- Justifying pricing structures that ensure competitive but realistic offers.
Document Submission Details
All documents, including the completed bid forms, EMD, and compliance certificates, must be submitted through the designated portal. Bidders should ensure that all submissions are made in the accepted formats outlined in the tender documentation to avoid disqualification.
Special Provisions
This tender encourages participation from Micro, Small, and Medium Enterprises (MSEs) and offers certain benefits to startups, fostering inclusivity in government procurement processes. Provisions for local content and Make in India policies are a part of this initiative.
Evaluation Process
Bids will undergo a comprehensive evaluation process to ensure transparency and fairness. Factors such as technical compliance, financial viability, and past performance will be essential in the evaluation criteria.
Delivery Locations
The selected suppliers will be required to deliver goods to specified military installations. Details pertaining to these locations will be provided in the bid award notifications to successful bidders.
Contact Information
For additional details or queries regarding the tender, interested parties are encouraged to refer to official communications from the Department of Military Affairs. Please ensure that inquiries are made in a timely manner to facilitate a smooth bidding process.
General Information
Financial Information
Evaluation and Technical Information
Tender Documents
5 DocumentsDocuments Required from Seller
- Experience Criteria
- Past Performance
- Bidder Turnover
- Certificate (Requested in ATC)
- OEM Authorization Certificate
- OEM Annual Turnover
- Additional Doc 1 (Requested in ATC)
- Additional Doc 2 (Requested in ATC)
- Compliance of BoQ specification and supporting document *In case any bidder is seeking exemption from Experience / Turnover Criteria
- the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer
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Frequently Asked Questions
The eligibility requirements include being a registered entity that complies with government regulations. Bidders must provide evidence of experience in supplying goods to defense or government agencies, along with any required certifications that verify adherence to quality and safety standards needed for military operations.
Bidders must ensure that all goods conform to the technical specifications outlined in the tender documentation. This includes compliance with military-grade quality standards, thorough testing criteria, and the provision of required safety certifications. Detailed adherence to these specifications is crucial for bid acceptance.
An Earnest Money Deposit (EMD) is mandatory to participate in the tender process. Bidders must submit the specified amount along with their proposals to demonstrate their commitment. Details on the EMD amount will be clearly outlined in the tender documents and must be paid in the accepted formats.
The evaluation will be based on a predefined set of criteria that includes technical compliance, financial proposals, and overall cost-effectiveness of bids. A transparent selection process ensures that bids are assessed fairly against the stipulated guidelines and that the best value is determined for the military procurement.
The tender includes special provisions aimed at promoting participation from MSEs. Benefits may involve simplified documentation requirements, financial incentives, and support mechanisms that facilitate access to government contracts. Compliance with Make in India initiatives is encouraged to foster local industry participation.
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