Department of Military Affairs Tender by Indian Army (GEM/2025/B/6129695)

Tender Title: Purchase of spares
Reference Number: GEM/2025/B/6129695
Issuing Authority/Department: Department of Military Affairs, Ministry of Defence

Scope of Work and Objectives

The scope of work for this tender involves the procurement of essential spare parts that are critical for maintaining operational readiness within the Department of Military Affairs. The primary objective of this tender is to ensure the timely supply of high-quality spare components, which is vital for the maintenance and repair of military equipment. This project is aimed at enhancing the operational capabilities of the armed forces by ensuring that all necessary spare parts are readily available.

Eligibility Criteria

Eligible bidders for this tender must comply with the general eligibility requirements set forth by the Ministry of Defence. This includes being a registered business entity with appropriate certifications and a proven track record in the supply of military components. Competitive bids will be assessed based on both technical and financial capabilities, as detailed in the tender documentation.

Technical Requirements

Bidders must meet specific technical requirements outlined in the tender documents. This includes adherence to strict quality standards for spare parts, which must not only conform to industry benchmarks but also incorporate the latest technologies and materials. Detailed specifications of the parts required, including dimensions, material specifications, and compatibility with existing equipment, must be provided for all items.

Financial Requirements

Bidders must demonstrate their financial viability to undertake this contract, which includes the submission of financial statements and proof of sufficient resources. The financial proposal should be comprehensive, identifying unit costs, total costs, and any ancillary fees applicable throughout the contract duration.

Document Submission Details

All necessary documents must be submitted in both electronic and hard copy formats. Bidders must ensure that they comply with the document formats specified in the tender guidelines. This includes technical proposals, financial proposals, and proof of eligibility. Late submissions will not be considered, thus punctuality is crucial.

Special Provisions

This tender has special provisions for Micro, Small, and Medium Enterprises (MSE) as well as startups. These provisions aim to encourage local entrepreneurship and competitive participation from smaller businesses. Eligible MSEs will receive preferential treatment during the evaluation process to foster innovation and local sourcing.

Evaluation Process

The evaluation process for this tender involves a comprehensive review of both technical and financial submissions. Bids will be assessed based on predefined criteria that include technical compliance, price competitiveness, and delivery capability. The ministry reserves the right to negotiate terms with selected bidders to ensure the best value for the procurement.

Delivery Locations

Successful bidders must be prepared to deliver the spares to specified military bases across the country. Detailed delivery locations will be communicated at a later stage, alongside logistical requirements to ensure efficient distribution.

Contact Information

For further inquiries regarding this tender, bidders may refer to the official channels provided in the tender documentation for assistance. Ensure that all communications are directed appropriately to avoid any miscommunication.

In conclusion, the Purchase of spares tender reflects the commitment to sustaining military operations through effective procurement strategies. By engaging with this tender, participants can contribute significantly to defence readiness and operational excellence.