Tender Title: PROCUREMENT OF I AND M ITEMS
Reference Number: 1f0a3c81e
The Department of Military Affairs under the Ministry of Defence is inviting bids for the procurement of various I and M items. This tender encompasses a comprehensive scope of work aimed at acquiring several types of carpets, including Green Carpet, Blue Carpet, Red Welcome Carpet, Red Door Carpet, a large-sized Red Door Carpet, Red Carpet with Red Patti, and Black Carpet. The total quantity sought in this tender is 987 pieces.
Scope of Work and Objectives
The primary objective of this tender is to source high-quality carpets that meet specified requirements for durability, aesthetics, and environmental standards. Bidders are encouraged to propose innovative solutions that enhance functionality while adhering to the expected design and technical requirements.
Eligibility Criteria
To qualify for participation in this tender, bidders must meet certain eligibility criteria, including but not limited to:
- Being a legally registered entity.
- Complying with industry standards for carpet manufacturing.
- Having the capacity to deliver the specified quantities within stipulated timelines.
Technical Requirements
The carpets proposed must meet defined technical specifications, including:
- Materials must be eco-friendly and produced per sustainability guidelines.
- Carpets should exhibit resilience to wear and tear, ensuring longevity in usage.
- Compliance with relevant quality standards is expected, with documentation to validate such compliance being necessary.
Financial Requirements
Bidders need to provide a clear breakdown of financial commitments, including pricing proposals, payment terms, and any additional costs associated with installation or delivery. An Earnest Money Deposit (EMD) is required upon bid submission to ensure commitment.
Document Submission Details
Interested bidders must submit their proposals, including all required documents and certifications, through the prescribed online platform. Documentation must comply with specified formats to ensure seamless processing.
Special Provisions
The tender allows special considerations for Micro, Small, and Medium Enterprises (MSEs), as well as startups, encouraging their involvement in this procurement process. Bidders qualifying under these categories may receive preferential evaluation during the assessment process.
Evaluation Process
Bids will be evaluated based on a multi-criteria assessment that includes technical merit, financial viability, and compliance with established guidelines. The evaluation will prioritize solutions that present a substantially favorable cost-to-quality ratio.
Delivery Locations
Goods are to be delivered to designated locations as specified in tender documents. Bidders should account for logistics in their proposals, ensuring timeliness and efficiency in delivery.
Contact Information
For further clarification and information, bidders may directly contact the Department of Military Affairs. Specific contact details can be found on their official platform.
This procurement process aims to foster transparency, encourage participation from diverse vendors, and ensure the selection of high-quality products that serve the needs of the Department of Military Affairs.
Tender BOQ Items
7 ItemsGeneral Information
Financial Information
Evaluation and Technical Information
Tender Documents
4 DocumentsDocuments Required from Seller
- Experience Criteria
- Past Performance
- Bidder Turnover
- OEM Authorization Certificate
- OEM Annual Turnover
- Compliance of BoQ specification and supporting document *In case any bidder is seeking exemption from Experience / Turnover Criteria
- the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer
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Frequently Asked Questions
The eligibility requirements include being a registered entity with a valid business license, compliance with relevant industry standards for carpet manufacturing, and demonstrating previous experience in fulfilling similar contracts. Bidders must also provide proof of financial stability and capacity to deliver the required quantities within the stipulated timeframe.
Bidders are required to submit several certificates along with their proposals. These include relevant quality certifications demonstrating adherence to industry standards, environmental compliance certificates, and possibly ISO certifications related to production and delivery.
The registration process involves creating an account on the designated online procurement portal. Bidders must provide required documentation, verify their details, and comply with system prerequisites to submit their proposals successfully. Following registration, potential bidders may review tender documentation for the specific items being procured.
The Earnest Money Deposit (EMD) is a financial commitment required from bidders to safeguard the bidding process’s authenticity. The exact amount and submission details for the EMD will be specified in the tender documents. It serves to demonstrate the bidder’s seriousness and intention to honor the contract if awarded.
MSEs are offered special provisions in this tender to encourage their participation. This includes relaxed qualification norms, financial incentives, and potential for preferential selection during the evaluation process. Compliance with the ‘Make in India’ policy is also recognized, supporting local procurement and production initiatives.
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