Tender Title: MT SPARES
Reference Number: 33f25d153
Issuing Authority
The Department of Military Affairs, under the Ministry of Defence, is the authoritative body responsible for issuing this tender. The Ministry is committed to ensuring that all procurement processes are carried out in accordance with the applicable rules and regulations.
Scope of Work and Objectives
The purpose of this tender is to solicit bids for the procurement of a variety of spare parts, specifically designed for military vehicles. The scope of work includes the supply of components such as:
- Dearation Tank
- Fuel Water Separator
- Wiper Blades (including Rear Wiper Blades)
- Gear Box Oil Seal
- Kit Pad Assembly
- Assembly Kit Lining Shoe Rear
- Gear Box Flange
- Spark Plug
- Clutch Cable
- Cylinder Head Gasket
The primary objective of this tender is to procure high-quality spare parts that meet the operational standards of the military, ensuring durability and reliability in demanding conditions.
Eligibility Criteria
To qualify for this tender, bidders must meet specific eligibility requirements, which typically include being a registered entity with valid business licenses. Furthermore, bidders must demonstrate experience in supplying similar goods, and must adhere to compliance standards as specified in the tender documentation.
Technical Requirements
Bidders are required to provide spare parts that meet or exceed specified technical specifications. Each component must be manufactured to the highest standards and should demonstrate compliance with industry quality and safety norms. Documentation proving adherence to these quality standards must be included in all submissions.
Financial Requirements
Bidders must submit a financial proposal that outlines the pricing for each component, breach of the format may lead to disqualification from the tender. Additionally, adherence to the Payment Terms specified in the tender is crucial for the successful procurement process.
Document Submission Details
Bid submissions must include all required documents in the accepted formats as detailed in the tender guidelines. Each submission should be complete to eliminate delays in evaluation. Bidders are advised to ensure that electronic submissions are in PDF or Word format unless otherwise specified.
Special Provisions
Bidders that qualify as Micro, Small, and Medium Enterprises (MSEs) or Startups may avail themselves of certain benefits during the bidding process. Additional points may be allocated in the evaluation process for qualified bids from these sectors.
Evaluation Process
The evaluation process involves a comprehensive analysis of both technical and financial proposals. Bids will be assessed on criteria such as compliance with technical specifications, pricing viability, and overall proposal quality. The evaluation committee will prioritize bids that showcase quality and cost-effectiveness.
Delivery Locations
Upon acceptance of a bid, successful bidders will be notified about the delivery locations for the spare parts. These locations will typically encompass various military bases or designated procurement centers.
Contact Information
For further inquiries related to this tender, interested bidders are encouraged to reach out to the Department of Military Affairs directly through official communication channels provided in the tender documentation.
The opportunity for procurement via this tender allows for significant engagement with the military, and all interested parties are encouraged to participate fully to contribute to the operational efficacy of military logistics and supply chains.
Tender BOQ Items
12 ItemsGeneral Information
Financial Information
Evaluation and Technical Information
Tender Documents
4 DocumentsDocuments Required from Seller
- Experience Criteria
- Past Performance
- Bidder Turnover
- OEM Authorization Certificate
- OEM Annual Turnover *In case any bidder is seeking exemption from Experience / Turnover Criteria
- the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer
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Frequently Asked Questions
The eligibility requirements include being a registered entity with the necessary licenses and certifications. Bidders must demonstrate relevant experience in supplying similar spare parts. Compliance with any structural requirements set forth in the tender documentation is also essential.
Bidders must ensure that all proposed spare parts comply with the strict technical specifications as defined in the tender document. Compliance with industry-wide quality standards and safety regulations is mandatory, and documentation must be provided to validate adherence to these standards.
The Earnest Money Deposit (EMD) is a financial assurance required by the Department of Military Affairs to safeguard commitment to the tender process. The amount required is specified in the tender documentation. It’s critical for bidders to ensure that the EMD is submitted in the correct format along with their bids.
All documents must be submitted in the accepted formats, such as PDF or Word. Bidders are required to compile and organize supporting documents meticulously to ensure ease of evaluation. It’s important to adhere to the submission guidelines to avoid disqualification.
Micro, Small, and Medium Enterprises (MSEs) can benefit from provisions that may include special points in the evaluation stage. Additionally, there may be relaxed criteria regarding financial thresholds. This encourages participation from MSEs under the government’s focus on enhancing local enterprise viability in line with ‘Make in India’ initiatives.
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