Department of Military Affairs Tender by Indian Army (GEM/2025/B/6126683)
PC 12th Gen 8GB DDR4 2933 MHz RAM 512GB HDD Window 11Pro Office 22H2 Moniter 21 Inch Wired Mouse an
Tender Timeline
Tender Title: Supply and Installation of IT Equipment
Reference Number: GEM/2025/B/6126683
Issuing Authority: Department of Military Affairs, Ministry of Defence
Scope of Work and Objectives
This tender aims to procure and install a range of IT equipment, which includes PC 12th Gen 8GB DDR4 2933 MHz RAM, 512GB HDD, Window 11 Pro, Office 22H2, a 21-inch monitor, wired mouse and keyboard, an HP LaserJet Printer P1108, an HP LaserJet MFP M72625dn, and a 2 KVA UPS. The scope encompasses the provision of these items and their installation at designated sites. The objective is to enhance the IT infrastructure to support the operational capabilities of the Department of Military Affairs.
Eligibility Criteria
To qualify for participation in this tender, bidders must be registered entities with valid operational licenses. They should also demonstrate competency in delivering IT hardware and installation services. Furthermore, prospective bidders should have a track record of completing similar projects successfully. Compliance with local procurement guidelines is mandatory.
Technical Requirements
The technical specifications for the equipment must align with modern industry standards and should include warranties. The PC should have a minimum configuration of 8GB RAM and 512GB HDD along with the latest operating system, Windows 11 Pro. It is essential that the printers meet the required performance benchmarks for military operations, ensuring reliability and efficiency in documentation tasks.
Financial Requirements
Bidders must provide a detailed financial proposal, including itemized costs for each component along with installation charges. Payment terms will be disclosed in the tender documents, and bidders should be ready to comply with standard financial protocols of the Department of Military Affairs.
Document Submission Details
All necessary documents must be submitted electronically via the designated portal. Bidders are required to include technical specifications, financial proposals, and evidence of previous project completion. Submission of all documents in an accepted and specified format is crucial to avoid disqualification.
Special Provisions
This tender emphasizes benefits for Micro, Small, and Medium Enterprises (MSEs) and may include provisions favoring startups in the bidding process. Eligible entities can avail advantages under government policies aimed at enhancing participation from smaller businesses.
Evaluation Process
The tenders will undergo a meticulous evaluation process based on pre-defined criteria, including compliance to specifications, financial viability, and previous work experience. Bidders should be prepared to present any required clarifications during the evaluation phase.
Delivery Locations
The successful bidder will be required to deliver all equipment to specified locations as outlined in the tender documents. Timeliness and adherence to delivery schedules will be monitored closely.
Contact Information
For any inquiries regarding the tender, prospective bidders should refer to the contact details provided in the official tender document. Clear communication channels will facilitate any necessary clarifications during the bidding process.
General Information
Financial Information
Evaluation and Technical Information
Tender Documents
5 DocumentsDocuments Required from Seller
- Experience Criteria
- Past Performance
- Bidder Turnover
- Certificate (Requested in ATC)
- Compliance of BoQ specification and supporting document *In case any bidder is seeking exemption from Experience / Turnover Criteria
- the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer
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Frequently Asked Questions
The eligibility requirements include being a registered entity with a valid operational license, demonstrating expertise in delivering IT hardware, and compliance with local procurement guidelines. Bidders must also have a proven track record of successful project completion in similar contracts.
The technical specifications necessitate that the PCs include a minimum of 8GB DDR4 RAM and a 512GB HDD, operating on Windows 11 Pro. Printers must meet operational benchmarks suitable for military applications. All equipment should come with appropriate warranties and certifications as per industry standards.
All documents must be submitted electronically through the specified online portal. Bidders must ensure that they follow the required format for document submission, including technical and financial proposals, to ensure compliance and avoid disqualification.
Payment terms will be detailed in the official tender documents. Bidders must outline their financial proposals clearly. Payment may be tied to milestones, delivery verification, and acceptance of the supplied equipment per the agreed specifications.
The tender includes special provisions for Micro, Small, and Medium Enterprises (MSEs), promoting inclusivity in the bidding process. Eligible MSEs may receive advantages that help facilitate their participation in government contracts, in line with current government policies to support small businesses and startups.
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