Department of Higher Education Tender by Gandhigram Rural Institute Deemed To Be University (GEM/2025/B/6129287)
HP I7 13 the Gen Desktop Computer Intel Core 8GB DDR4 RAM 1TB HDD 512GB SSD,21.5 inches IPS Monitor
Tender Timeline
Tender Title: Desktop Computer
Tender Reference Number: GEM/2025/B/6129287
Issuing Authority/Department: Department of Higher Education, Ministry of Education
The Department of Higher Education invites bids from eligible vendors for the procurement of Desktop Computers aimed at enhancing educational infrastructure. This tender aims to supply a total of 15 units of the HP I7 13th Gen Desktop Computer with specified features to educational institutions. The focus is on ensuring that the classrooms are equipped with the latest technology to foster a robust learning environment.
Scope of Work and Objectives
The primary objective of this tender is to acquire high-performance desktop computers capable of supporting various educational software and applications. The required specifications include:
- Processor: HP I7 13th Gen
- RAM: 8GB DDR4
- Storage: 1TB HDD & 512GB SSD
- Display: 21.5 inches IPS Monitor
- Additional: Intel HD Graphics, Wired Keyboard, and Mouse.
Eligible bidders are expected to supply units that meet these technical specifications while adhering to quality standards.
Eligibility Criteria
To qualify for participation in this tender, vendors must meet several eligibility requirements. These include being a registered entity under applicable laws, possessing necessary licenses, and demonstrating experience in supplying similar equipment. Bidders may also be required to provide relevant certificates to prove compliance with quality and safety standards.
Technical Requirements
Bidders must ensure that all offered desktop computers align with the specified technical requirements, including:
- Use of genuine components that meet the performance standards.
- Compliance with local and international quality assurance norms.
- Ability to support instructional and administrative software mandated by the educational authorities.
Financial Requirements
Vendors must present a comprehensive financial proposal that includes pricing per unit for the desktop computers. The financial aspect should also address terms of payment and ensure competitive pricing while reflecting the quality of the offered products.
Document Submission Details
All bids must be submitted through the designated platform and should include necessary supporting documents as outlined in the tender specifications. This includes proposals, financial documents, technical compliance certificates, and eligibility proofs. Carefully follow the submission guidelines to ensure a smooth bidding process.
Special Provisions
This tender encourages participation from Micro, Small, and Medium Enterprises (MSEs) and established startups. Vendors falling under these categories may receive benefits aimed at fostering local businesses and increasing their participation in government projects.
Evaluation Process
The submitted bids will undergo a detailed evaluation process based on compliance with the eligibility and technical criteria. Additionally, the financial submissions will be assessed for competitiveness, with consideration given to pricing, quality, and vendor reliability. The evaluation will be transparent, ensuring fair competition among bidders.
Delivery Locations
The successful vendor will be required to deliver the desktop computers directly to designated educational institutions as specified by the Department of Higher Education. Delivery timelines and conditions will be discussed during the contract finalization process.
Contact Information
For queries related to this tender, interested parties are encouraged to reach out to the Department of Higher Education through the official contact channels available during the tender lifecycle.
General Information
Financial Information
Evaluation and Technical Information
Tender Documents
4 DocumentsDocuments Required from Seller
- OEM Authorization Certificate
- Compliance of BoQ specification and supporting document *In case any bidder is seeking exemption from Experience / Turnover Criteria
- the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer
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Frequently Asked Questions
The eligibility requirements include being a registered entity under applicable laws, providing proof of relevant licenses, and demonstrating prior experience in delivering similar equipment. Bidders must also supply documentation to prove compliance with technical specifications and quality standards set forth in the tender.
All offered desktop computers must comply with the detailed technical specifications which include an HP I7 13th Gen processor, 8GB of DDR4 RAM, a 1TB HDD along with a 512GB SSD, and a 21.5 inches IPS monitor. Additionally, components should adhere to recognized quality standards to ensure robust performance in an educational setting.
Bidders are required to submit an Earnest Money Deposit (EMD) along with their bids to demonstrate serious intent. The EMD amount will be specified within the tender documents, and it will be refunded to unsuccessful bidders post-evaluation. Successful bidders’ deposits will be adjusted against the performance security if they are awarded the contract.
Bids must be submitted through the designated online platform specified in the tender documents. Acceptable document formats include PDF and Word files for technical and financial proposals, ensuring clear presentation and adherence to guidelines. Bidders should ensure they follow submission methods as non-compliance can lead to disqualification.
Yes, this tender offers special provisions for Micro, Small, and Medium Enterprises (MSEs) that promote local participation. Eligible MSEs may qualify for benefits, such as price preference, to encourage greater involvement and support from local businesses in government tenders. Compliance with ‘Make in India’ policies enhances opportunities for MSEs in this tender process.
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