Tender Title: Supply of Rice
Reference Number: d0e2624a
Issuing Authority/Department: Department of Military Affairs, Ministry of Defence
Scope of Work and Objectives
The Department of Military Affairs seeks proposals for the supply of rice to meet the dietary needs of military personnel. This tender aims to source quality rice that meets the required standards while ensuring timely delivery to various military stations. The successful bidder will be responsible for providing consistent quality, adhering to specifications, and maintaining supply logistics.
Eligibility Criteria
To qualify for this tender, bidders must meet essential eligibility requirements including being a registered entity with valid GST registration and possessing necessary certifications for food supply. The applicant must have the capability to handle bulk orders and demonstrate previous experience in similar supply contracts.
Technical Requirements
Proposals must comply with specified technical specifications including, but not limited to, the variety of rice to be supplied, packaging standards, and compliance with food safety regulations. Bidders are required to submit product samples, undergo testing criteria, and demonstrate adherence to quality standards such as FSSAI certifications.
Financial Requirements
Bidders must provide a detailed financial proposal that outlines the cost per unit of rice, inclusive of applicable taxes. Additionally, it is essential to mention terms related to the Earnest Money Deposit (EMD) and any performance security that may be required upon contract award.
Document Submission Details
All proposals must be submitted digitally through the designated procurement portal. Required documentation includes the bidder's registration certificates, compliance affidavits, and signed bid forms. Bidders are encouraged to submit their bids well before the closing date to ensure timely processing.
Special Provisions
This tender recognizes the contributions of Micro, Small, and Medium Enterprises (MSEs) by offering benefits in the evaluation process. Startups are also encouraged to participate as part of the government initiative to promote new enterprises under the 'Make in India' policy.
Evaluation Process
The selection will be based on the evaluation of the proposal according to quality, price, and compliance with the submission guidelines. Bids will undergo a thorough review, ensuring that all technical and financial criteria are met.
Delivery Locations
The rice is to be delivered across various military establishments as specified in the procurement documentation. Bidders must provide a logistical plan for distribution and ensure adherence to deadlines.
Contact Information
For any inquiries regarding this tender, interested parties should refer to the official contact points provided in the tender document, ensuring no misleading information is given.
This tender serves as an excellent opportunity for suppliers who are committed to quality and reliability in fulfiling military contracts. Bidders are urged to furnish compelling proposals that meet the stated requirements for successful consideration.
General Information
Financial Information
Evaluation and Technical Information
Tender Documents
16 DocumentsDocuments Required from Seller
- Experience Criteria
- Bidder Turnover
- Certificate (Requested in ATC)
- OEM Authorization Certificate
- Additional Doc 1 (Requested in ATC)
- Additional Doc 2 (Requested in ATC)
- Additional Doc 3 (Requested in ATC)
- Additional Doc 4 (Requested in ATC) *In case any bidder is seeking exemption from Experience / Turnover Criteria
- the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer
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Frequently Asked Questions
The eligibility requirements include being a registered entity, possessing a valid GST registration, and holding necessary food supply certifications. Bidders should demonstrate previous experience in supplying food products to similar organizations. Financial stability and capability to handle large orders are also crucial for acceptance.
Successful bidders need to comply with specific technical specifications related to the type of rice, packaging, and adherence to health and safety regulations. Bidders are required to submit product samples for testing and ensure that all products meet the established quality standards suitable for military consumption.
An Earnest Money Deposit (EMD) is required at the time of bid submission to secure the proposal. The EMD amount is specified in the tender document and serves as a guarantee of the bidder’s intent to comply with contract terms. The EMD will be refunded after the bid evaluation, except for the successful bidder who will have it adjusted into the performance security.
Bidders must submit their proposals digitally through the designated procurement portal outlined in the tender documentation. Accepted document formats typically include PDF, Word, and Excel. It’s essential for bidders to ensure their submissions comply with all formatting and content specifications to avoid disqualification.
Micro, Small, and Medium Enterprises (MSEs) are provided with special consideration during the evaluation and selection process. This includes relaxation of certain qualifying criteria and possible price preferences. Startups are also encouraged to participate, benefiting from government initiatives aimed at fostering innovation and local production under the ‘Make in India’ policies.
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