Tender Title & Reference Number
Tender for Supply of Electrical Components - GEM/2025/B/6164988
Issuing Authority
This tender is issued by the Department of Military Affairs, under the Ministry of Defence.
Scope of Work and Objectives
The primary objective of this tender is to procure specific electrical components, including:
- Wire 2.5 mm
- Flexible wire 90 meter
- Crompton 1 HP Mini Master
- Plato 10 mm BTC
- Philips Tube light 20W
The total quantity required is 224 units, and the supplies should meet the outlined technical specifications ensuring high quality and performance to support the Department’s operational requirements.
Eligibility Criteria
Eligible bidders must be registered entities capable of providing the required electrical components. The criteria include:
- Existence of valid business licenses.
- Proven experience in supplying similar electrical components.
- Compliance with any applicable local or international procurement policies.
Technical Requirements
Bidders must ensure that all supplied items conform to high-quality standards and reliable specifications. Key points of technical compliance include:
- Wire specifications must match or exceed the billing of 2.5mm diameter with appropriate insulation ratings.
- Flexible wire specifications should meet the requirement for 90 meters in length.
- The Crompton 1 HP Mini Master and Plato 10 mm BTC shall comply with the recognized safety and operational standards.
- Philips Tube light (20W) must have sufficient luminous efficacy and longevity.
Financial Requirements
Bidders are required to submit a financial proposal alongside their technical documents. The proposal must reflect a competitive pricing model. Additionally, all prospective bidders must include an Earnest Money Deposit (EMD) along with their submission.
Document Submission Details
All documents must be submitted in the specified formats and must include:
- Completed technical and financial proposals.
- Necessary certificates such as GST registration and other relevant declarations.
- Contact details for official correspondence.
Special Provisions
The tender has provisions that encourage participation from Micro, Small, and Medium Enterprises (MSEs). MSEs are often given preferential treatment during the bid evaluation, recognizing their contributions to the economy.
Evaluation Process
The bids will be evaluated based on technical merit, compliance with specifications, financial proposals, and bidder’s past performance. The evaluation process ensures the right balance between quality and cost-effectiveness.
Delivery Locations
The successful bidder will be required to deliver the products to designated military locations as specified in the tender documents. Detailed delivery schedules and locations will be conveyed upon awarding the contract.
Contact Information
For any further queries regarding this tender, bidders are encouraged to reach out to the Department of Military Affairs. Specific contact information may be sought directly through the official communication channels.
General Information
Financial Information
Evaluation and Technical Information
Tender Documents
4 DocumentsDocuments Required from Seller
- Experience Criteria
- Past Performance
- Bidder Turnover
- Certificate (Requested in ATC)
- OEM Authorization Certificate
- OEM Annual Turnover
- Additional Doc 1 (Requested in ATC) *In case any bidder is seeking exemption from Experience / Turnover Criteria
- the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer
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Frequently Asked Questions
The eligibility requirements include being a registered entity, capable of delivering the specified electrical components. Bidders must have relevant experience and hold all necessary licenses to provide the products listed in the tender.
Participants must provide a valid GST registration certificate and any certifications that demonstrate compliance with product quality standards. These documents are crucial to ensure adherence to local procurement policies.
To register for participation, bidders must complete the official registration process dictated by the tender authority. This usually involves submitting relevant business documents, including identification papers and financial information.
Payment terms often include progress payments based on milestone achievements or deliveries. Bidders should clearly outline these terms in their financial proposals to ensure mutual understanding and compliance with the contract execution.
Yes, all products must adhere to established quality standards and comply with safety regulations. Bidders should ensure that technical specifications meet or exceed the outlined requirements in the tender documentation, including testing criteria for performance verification.
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