Tender Title: Supply of HP Envy x360 Laptops
Reference Number: 9eb69243
Issuing Authority
This tender is issued by the Department of Military Affairs under the Ministry of Defence. The authority invites bids for the procurement of laptops for operational and administrative purposes.
Scope of Work and Objectives
The objective of this tender is to procure HP Envy x360 14 fc0106TUA00PQP laptops that are equipped with Microsoft Office Home and Student Edition 2021 and Quick Heal antivirus. A total of 26 laptops are required. The laptops will be utilized within various departments of the Ministry of Defence to streamline operations and enhance productivity.
Eligibility Criteria
To qualify for this tender, bidders must meet the following eligibility requirements:
- Be a registered entity in the appropriate category of suppliers.
- Have prior experience in supplying computers or related equipment to government organizations or large firms.
- Provide necessary documentation that validates technological capability and support services.
Technical Requirements
The bidding entity must provide HP Envy x360 14 fc0106TUA00PQP laptops with the following technical specifications:
- Latest Intel processors
- Adequate RAM to support Microsoft software suite
- Pre-installed Microsoft Office Home and Student Edition 2021
- Quick Heal antivirus with a single-user license
Financial Requirements
Bidders must comply with the following financial requirements:
- Submission of an Earnest Money Deposit (EMD), the amount of which will be specified in the detailed bidding documents.
- Financial statements that demonstrate sustainability and capability to fulfill the contract.
Document Submission Details
Documents must be submitted in the required format as specified in the tender documentation. Bidders are advised to ensure all submissions are complete to avoid disqualification.
Special Provisions
This tender has provisions for Micro, Small, and Medium Enterprises (MSEs) and startups. Such businesses are encouraged to participate, and exemptions may apply during the bidding process.
Evaluation Process
The evaluation of bids will be conducted based on:
- Compliance with technical specifications
- Financial viability
- Price evaluation
A detailed scoring matrix will be used to ensure an unbiased assessment of each bid.
Delivery Locations
The delivery of laptops will be required at designated locations as determined by the Department of Military Affairs. Successful bidders will be provided with exact addresses upon contract finalization.
Contact Information
While specific contact details are not available, interested suppliers should consult the Department of Military Affairs website or official communications for further inquiries regarding this tender.
Additional Information
This tender emphasizes the importance of technological advancement within the military framework. Bidder selection will favor entities that can demonstrate innovative solutions along with compliance with standards and specifications set forth by the Ministry of Defence.
Tender BOQ Items
16 ItemsGeneral Information
Financial Information
Evaluation and Technical Information
Tender Documents
4 DocumentsDocuments Required from Seller
- Experience Criteria
- Bidder Turnover
- Certificate (Requested in ATC)
- Additional Doc 1 (Requested in ATC)
- Additional Doc 2 (Requested in ATC)
- Additional Doc 3 (Requested in ATC)
- Additional Doc 4 (Requested in ATC) *In case any bidder is seeking exemption from Experience / Turnover Criteria
- the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer
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Frequently Asked Questions
The eligibility requirements include being a registered entity, having experience in supplying laptops or IT equipment to government organizations, and providing relevant documentation to substantiate your capability to meet the technical specifications.
Bidders must submit certificates related to their business registration, a valid Earnest Money Deposit (EMD), and any quality assurance certificates that demonstrate compliance with industry standards necessary for the products being offered.
To participate in the bidding process, potential bidders should register on the Government e-Marketplace (GEM) portal. After completing the registration, suppliers can view tenders, submit bids, and upload required documents in the designated formats.
Documents must be submitted in PDF or other specified formats as outlined in the tender documentation. It is crucial for bidders to follow the submission guidelines to ensure their proposals are considered.
The payment terms will typically involve an advance payment upon contract signing, followed by milestone payments upon delivery and acceptance of the laptops. Detailed payment clauses will be included in the contract after bid evaluation and award.
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