Tender Title and Reference Number

Refurbishment and Relocation of Ration Testing Lab
Tender ID: GEM/2025/B/6044049

Issuing Authority

This tender is issued by the Department of Military Affairs, aligned with the Ministry of Defence. The department is responsible for overseeing the refurbishing initiatives and ensuring that quality standards are met throughout the project.

Scope of Work and Objectives

The aim of this tender is to engage a skilled contractor for the refurbishment and relocation of a ration testing lab. This includes the construction and installation of modular components that meet specified durability and aesthetic standards. The primary objectives are to:

• Enhance the functionality of the lab through high-quality modular type wall panels, specifically modular type wall panel of flutes WPC that exude a wooden texture and are both highly durable and water-resistant.
• Ensure termite resistance to prolong the lifespan of the installations and to maintain hygiene standards.
• Design and implement functional components such as wooden bench tops, gypsum ceilings, and motivational wall frames.

Eligibility Criteria

To qualify for this tender, interested bidders must meet the following eligibility requirements:

• Registered legal entity with appropriate licensing for construction and refurbishment projects.
• Proven experience in similar projects, preferably within government contracts.
• Submission of valid certifications that adhere to industry standards.

Technical Requirements

Proposals must demonstrate compliance with the technical specifications outlined in the tender documentation. Key technical requirements include:

• Utilization of modular type materials for adequate durability and aesthetic appeal.
• Specific panel dimensions of 20 x 15 feet and functionality to accommodate equipment related to ration testing.
• Incorporation of additional modular elements including but not limited to wooden bench tops, double-tier gypsum ceilings, and decorative lighting fixtures.

Financial Requirements

Bidders should outline a clear financial proposal including:

• Detailed pricing for all components and services necessary for the complete refurbishment of the lab.
• Payment terms that comply with departmental regulations.
• Any performance guarantees or securities as part of the financial submission, if applicable.

Document Submission Details

Participants are required to submit all bidding documents electronically through the designated portal. These documents should include:

• A detailed proposal encompassing technical and financial aspects.
• Proof of eligibility and relevant certifications.
• Any additional paperwork as specified in the tender documentation.

Special Provisions

There are special considerations for Micro, Small, and Medium Enterprises (MSEs) and startups, aimed at promoting local vendors and enhancing competitive bidding. This tender seeks to foster innovation and support local production initiatives, encouraging compliance with ‘Make in India’ policies.

Evaluation Process

The evaluation process will be rigorous, based on both qualitative and quantitative metrics. Key elements for assessment include but are not limited to:

• Technical capability and compliance with specifications.
• Financial quotation and proposed payment terms.
• Past performance and reliability of the bidder.

Delivery Locations

The successful vendor will be expected to execute the project at the specified lab location as directed by the Department of Military Affairs.

Contact Information

For queries regarding this tender, bidders are encouraged to reach out directly to the Department of Military Affairs through the designated communication channels listed in the tender documentation. Ensure to follow up through official portals to avoid misinformation.

By ensuring adherence to the guidelines and expectations outlined in this tender description, interested bidders can submit competitive proposals that align with the vision and needs of the Department of Military Affairs. Please ensure all submissions are meticulously prepared to avoid disqualification.