Tender Title: Supply of Automotive Components
Reference Number: GEM/2025/B/6173475
Issuing Authority:
Department of Military Affairs
Ministry of Defence
The scope of work encompasses the supply of various automotive components necessary for maintenance and operational efficiency within military vehicles. This includes but is not limited to head lamp bulbs, wind screen glass, oil seals, hoses, and fuel pump assemblies. The objective is to enhance the reliability and performance of the fleet by ensuring that the supplied components meet stringent quality standards.
Eligibility Criteria
To qualify for this tender, bidders must be registered entities under applicable laws. They should possess the capabilities to deliver the required components in compliance with specified timelines and technical requirements. Furthermore, bidders must demonstrate prior experience in supplying similar products to governmental agencies or large corporations.
Technical Requirements
Bidders must adhere to the following technical requirements:
- All components must meet or exceed industry and military standards for durability and performance.
- Quality assurance procedures must be in place to ensure compliance with specifications.
- Each supplied item must have clear documentation detailing its specifications and quality assurance measures.
Financial Requirements
Entities participating in this tender are required to provide a detailed financial proposal. This should outline the cost associated with the supply of the components, including taxes and applicable fees. Vendors may be asked to furnish proof of financial stability, such as bank statements or financial reports.
Document Submission Details
Bidders should submit their proposals in the prescribed format, including all necessary documentation. The submission can be made through the designated online portal, ensuring that all documents are in accepted formats. Ensuring completeness and correctness in documentation is crucial for consideration.
Special Provisions
This tender promotes inclusivity for Micro, Small, and Medium Enterprises (MSEs) and startups. These entities may receive preferential treatment during the evaluation process, encouraging participation from a broader range of suppliers.
Evaluation Process
The evaluation of submitted proposals will be conducted based on price competitiveness, compliance with technical specifications, and the supplier's reliability and track record. Emphasis will be on quality, experience, and the ability to fulfill requirements as specified in the tender documentation.
Delivery Locations
The components supplied will be delivered to designated military facilities as specified in the contract. Bidders should ensure logistics capabilities that support timely deliveries to these locations.
Contact Information
For any queries regarding the tender, interested parties are encouraged to contact the Department of Military Affairs through the official channels stated in the tender document.
The above information outlines crucial aspects that need to be understood by potential bidders. A firm grasp of this tender’s requirements will facilitate a successful proposal process, thereby enhancing the likelihood of selection. Bidders are strongly encouraged to carefully review all conditions and prepare their bids accordingly.
General Information
Financial Information
Evaluation and Technical Information
Tender Documents
5 DocumentsDocuments Required from Seller
- Experience Criteria
- Past Performance
- Bidder Turnover
- Certificate (Requested in ATC)
- OEM Annual Turnover
- Additional Doc 1 (Requested in ATC)
- Compliance of BoQ specification and supporting document *In case any bidder is seeking exemption from Experience / Turnover Criteria
- the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer
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Frequently Asked Questions
The eligibility requirements include being a registered entity under applicable laws, demonstrating prior experience in supplying similar automotive components, and possessing the capabilities to deliver products in compliance with specified timelines and quality standards. Vendors should also be financially stable and maintain necessary certifications for the automotive industry.
The supplied components must meet or exceed specific industry and military standards for durability and performance. All items need quality assurance documentation that demonstrates their compliance with the defined technical specifications, which include resistance to adverse environmental conditions and operational efficiency.
Bidders must provide a detailed financial proposal outlining the total costs associated with the supply of the automotive components, including taxes and fees. Additional proof of financial stability, such as bank statements or financial reports, may be required to ensure their capability to execute the contract obligations effectively.
Proposals must be submitted in a prescribed format through the designated online portal. All required documents should be included in the submission and need to be in acceptable electronic formats, ensuring that every detail is correct and complete to avoid disqualification.
MSEs and startups have special provisions that may include preferential treatment during the evaluation process. This encourages participation from diverse suppliers and supports the growth of local businesses, aligning with government policies to promote MSE inclusivity in procurement initiatives.
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