Department of Military Affairs Tender by Hqids (GEM/2025/B/6123883)
NK-4881,2751-1540-0126,NK-4267,NK-3215,2887-2910-0107,2751-1540-9919,NK-4949,NK,2520-001713,NK-3768
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Tender Title: SPARES
Tender Reference Number: GEM/2025/B/6123883
Issuing Authority/Department: Department of Military Affairs, Ministry of Defence
Scope of Work and Objectives
The objective of this tender is to solicit bids for the supply of various spare parts necessary for the effective operation and maintenance of military equipment. The successful bidder will be responsible for providing a comprehensive list of spare parts as specified in the bid document. The anticipated deliverables include, but are not limited to, a wide range of components essential for military applications.
Eligibility Criteria
To qualify for this tender, bidders must meet the following eligibility criteria:
- Be a registered entity under relevant commercial laws.
- Possess valid and appropriate licenses for the supply of spare parts.
- Demonstrate experience in supplying similar spare components to the defence sector or related industries.
Technical Requirements
Bidders must provide technical specifications of each spare part offered. This includes:
- Detailed descriptions and compliance with the provided specifications.
- Evidence of quality assurance processes and adherence to relevant standards.
- Support for technical queries and after-sales service.
Financial Requirements
Bidders should provide a transparent pricing structure reflecting the cost of the spare parts, including any applicable taxes, shipping, and handling fees. Companies must also disclose their financial health which may include recent financial statements demonstrating the bidder's ability to handle large orders.
Document Submission Details
Bids must be submitted in the prescribed format outlined in the tender documents. Required documents include:
- Technical proposal with detailed descriptions.
- Financial proposal including all costs.
- Additional compliance documents as mandated.
Special Provisions
The tender may include benefits for Micro, Small, and Medium Enterprises (MSEs) and start-ups to encourage their participation. Such provisions can include price discounts, waivers on certain submission criteria, or additional evaluation points.
Evaluation Process
Bids will be evaluated based on:
- Compliance to the technical specifications.
- The financial proposal submitted.
- Past performance record and experience in delivering similar projects.
- Evidence of quality standards adhered to throughout past projects.
Delivery Locations
Suppliers should be aware that delivery will be required at specified military locations as detailed in the tender documents. Bidders must have the capacity to meet delivery timelines at these designated sites.
Contact Information
For any inquiries related to this tender, potential bidders should refer to the official communication channels established in the tender documentation.
General Information
Financial Information
Evaluation and Technical Information
Tender Documents
4 DocumentsDocuments Required from Seller
- Experience Criteria
- Past Performance
- Bidder Turnover
- OEM Authorization Certificate
- OEM Annual Turnover *In case any bidder is seeking exemption from Experience / Turnover Criteria
- the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer
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Frequently Asked Questions
The qualification requirements include being a registered entity under commercial regulations, possessing relevant licenses for spare parts, and demonstrating prior experience in supplying similar products to the defense sector or similar industries.
Bidders must provide documents showing compliance with industry standards and quality assurance certifications relevant to the spare parts being offered. This ensures that all products meet the required quality standards expected by the issuing authority.
The registration process for this tender involves completing the necessary documentation provided in the tender files and submitting it as part of the bid. It is vital to ensure that all required documents are included to avoid disqualification.
Bidders must submit an Earnest Money Deposit (EMD) as outlined in the tender documents. The EMD amount is to ensure commitment to the bidding process and will be refunded to unsuccessful bidders post-evaluation. Refer to the tender document for specific amounts and submission procedures.
Yes, there are provisions in place for Micro, Small, and Medium Enterprises (MSEs) which may include incentives such as price relaxation, reduced requirements for performance security, and priority in the evaluation process to foster competitive participation.
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