Department of Military Affairs Tender by Hqids (GEM/2025/B/6124653)
5330-002661,5330-002387,145989,NK000743,NK000632,NK-4628,NK,NK-4924,2751-1540-9919,NK-4689,NK000316
Tender Timeline
Tender Title: Spares Supply
Tender Reference Number: GEM/2025/B/6124653
Issuing Authority
The issuing authority for this tender is the Department of Military Affairs under the Ministry of Defence. As a vital arm of the government, the Ministry oversees various operational and procurement processes, ensuring that defense requirements are met with high standards of quality and efficiency.
Scope of Work and Objectives
This tender is aimed at the procurement of spares necessary for military operations. The scope encompasses the supply of a diverse range of spare parts as indicated in the official Bill of Quantities (BoQ). Suppliers are expected to provide these components that meet specific technical and quality standards, ensuring reliability and performance in defense applications. The objective is to establish a robust supply chain that can promptly fulfill military needs while adhering to regulatory compliance.
Eligibility Criteria
To be eligible for submitting bids, participants must meet the following criteria:
- Must be a registered entity as per local regulations.
- Should have relevant experience in supplying similar spare parts to government or defense sectors previously.
- Ensure compliance with all regulatory requirements relevant to the procurement of defense materials.
Technical Requirements
Bidders are required to adhere to stipulated technical specifications outlined in the BoQ. These specifications include detailed descriptions of the required spare parts, including dimensions, compatibility, and performance standards. Bidders must provide thorough documentation demonstrating their products' compliance with these technical requirements.
Financial Requirements
Bidders are expected to submit their financial bids in a specified format. Pricing should be competitive and in alignment with market rates. Additionally, bidders may need to showcase their financial stability through past performance records, ensuring their capability to undertake the supply obligations outlined in this tender.
Document Submission Details
All required documents must be submitted electronically through the relevant procurement platform. Bidders should ensure that all technical and financial documents are complete and compliant with the stipulated formats. Incomplete submissions may lead to disqualification.
Special Provisions
The tender includes provisions beneficial to Micro, Small, and Medium Enterprises (MSMEs), encouraging participation from a broader range of providers. Moreover, compliance with 'Make in India' policies is encouraged, promoting local content in procurement.
Evaluation Process
The evaluation process will follow a comprehensive multi-step approach. Bids will be assessed based on eligibility, compliance with technical specifications, and financial proposals. The most competitive and compliant bids will be prioritized for contract award.
Delivery Locations
All deliveries are expected to be made to designated military locations as specified in the official documents. Bidders must ensure that they can meet logistical requirements for delivering goods in a timely and efficient manner.
Contact Information
For any inquiries regarding this tender, please refer to the official notices on the procurement platform. Detailed contact information may be available within the tender documents.
General Information
Financial Information
Evaluation and Technical Information
Tender Documents
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Frequently Asked Questions
The eligibility requirements mandate that bidders must be registered entities capable of supplying spare parts. Previous experience with government or defense contracts will support the application, ensuring compliance with necessary regulations. Bidders should also demonstrate their capability and adherence to quality standards established in the tender documents.
Bidders need to meticulously follow the technical specifications outlined in the Bill of Quantities (BoQ). These specifications may include measurements, material compatibility, and performance metrics. It is imperative that all spare parts supplied reflect high-quality standards aligned with military requirements.
Yes, bidders are required to provide an Earnest Money Deposit (EMD) as part of the financial documents. This deposit acts as a security to ensure compliance with bidding terms. Additionally, a performance security may be requested post-contract award to assure project completion.
Submissions must be made electronically through the designated procurement portal. Key timelines will typically involve initial submission dates and any follow-up queries that may arise. Bidders are encouraged to regularly consult the portal for updates and changes during the tender process.
The tender includes specific provisions to support Micro, Small, and Medium Enterprises (MSMEs), such as relaxation in eligibility criteria or preference in evaluation. Participation encourages MSMEs to engage in defense procurement, aligning with government initiatives that promote local businesses and compliance with policies like ‘Make in India’.
This comprehensive tender description and FAQ section aim to provide essential insights and encourage participation while ensuring clarity about the tender process.
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