Title: IT SPARES 002
Reference Number: GEM/2025/B/6157671
Issuing Authority:
Department of Military Affairs under the Ministry of Defence
Scope of Work and Objectives
The tender titled IT SPARES 002 aims to procure critical IT spare components that include a Key Board and Mouse USB Type Combo Pack, TFT Monitor 18.5”/19" Acer, RAM DDR IV 4 GB, UTP Cable, OPC Drum, and Mother Board H55 Socket. The objective is to ensure the supply of high-quality spare parts that meet the technical specifications for operational efficiencies in various departments.
Eligibility Criteria
Eligible bidders must be registered entities capable of supplying the specified IT spare components. They must possess valid certifications proving their capability to meet the required standards of quality and technical specifications for the goods offered.
Technical Requirements
Bidders should ensure that the offered Key Board and Mouse Combo is USB compatible, the TFT Monitor meets the specified dimensions and performance metrics, the RAM DDR IV is compatible with existing systems, and all other components, including the UTP Cable and OPC Drum, adhere to the required specifications. Detailed compliance with performance and quality standards will be closely evaluated.
Financial Requirements
Bidders must provide a detailed financial proposal that demonstrates their ability to deliver the products at competitive prices while ensuring compliance with the payment terms outlined in the tender documentation. It is advisable to include the Earnest Money Deposit (EMD) as specified.
Document Submission Details
Bidders are required to submit all relevant documentation electronically through the designated tendering platform. This includes proof of eligibility, technical proposals, financial bids, and any necessary certifications. Adherence to the specified formats is mandatory for a successful submission.
Special Provisions
Micro, Small, and Medium Enterprises (MSEs) and startups are encouraged to participate in this tender and may benefit from certain concessions and support mechanisms under government procurement policies.
Evaluation Process
The evaluation process will include checks for compliance with the technical specifications and standards, the financial proposals will be critically analyzed for cost-effectiveness, and a comparative analysis will be conducted to rank bids accordingly.
Delivery Locations
Delivery shall be made to the locations specified in the contract, which will be within operational areas as designated by the Department of Military Affairs.
Contact Information
For further inquiries regarding this tender, please refer to the official contact details available on the tendering platform. Ensure all communication adheres to the guidelines for queries.
General Information
Financial Information
Evaluation and Technical Information
Tender Documents
4 DocumentsDocuments Required from Seller
- Experience Criteria
- Past Performance
- Bidder Turnover
- OEM Authorization Certificate
- OEM Annual Turnover *In case any bidder is seeking exemption from Experience / Turnover Criteria
- the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer
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Frequently Asked Questions
The eligibility requirements include being a registered entity capable of supplying the specified IT spares. Bidders must provide proof of their business registration and any necessary certifications that confirm their capability to meet the required technical specifications and quality standards.
Bidders need to include certification that validates compliance with quality standards associated with ICT hardware. This may also include safety certifications for the components being supplied, ensuring conformity with industry norms and regulations.
To participate in this tender, interested entities must register on the designated tender platform. Completing registration involves providing necessary business details and uploading relevant documentation such as proof of registration, company certifications, and technical specifications of the offered products.
All documents must be submitted electronically in the specified formats as outlined in the tender documentation. It is critical to ensure that each file is appropriately named and adheres to any file size restrictions to avoid issues during submission.
Specifications for the components include a USB Type Combo Pack for Keyboard and Mouse, a TFT Monitor (18.5”/19"), RAM DDR IV 4 GB, UTP Cable, and OPC Drum. Each component must meet performance benchmarks and be compliant with the technical requirements specified in the tender.
MSEs may receive preferences in the evaluation of bids, offering them a potential advantage in winning contracts. There are provisions in place designed to encourage participation from MSEs, thus enhancing their capacity for growth and development under ‘Make in India’ policies, promoting local content and procurement rules.
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