Tender Title: Supply of Various Components
Tender Reference Number: GEM/2025/B/6180147
Issuing Authority/Department: Department of Military Affairs, Ministry of Defence
The Department of Military Affairs is issuing this tender for the supply of various essential automotive components including but not limited to bearings, clutch release bearings, and radiator hoses. This tender aims to ensure the procurement of quality parts necessary for the effective maintenance and operational readiness of military vehicles.
Scope of Work and Objectives
The objective of this tender is to source a total of 508 units comprising components classified mainly as:
- LV6 MT7 3110-006552 Bearing
- LV6 MT7 3120-004922 Brake Clutch Release
- Various rubber hoses for fuel systems
The scope of work will include:
- Delivering components as specified in the Bill of Quantities (BoQ).
- Ensuring all parts meet the required specifications and standards set forth by the military authorities.
Eligibility Criteria
Eligible bidders for this tender must meet the following eligibility requirements:
- Be a registered business entity with necessary operational capabilities.
- Possess requisite technical knowledge and experience in supplying automotive components.
- Compliance with any additional regulatory standards as mandated by the Ministry of Defence.
Technical Requirements
All components supplied must adhere to the stipulated technical specifications within the tender documentation. Specific criteria include:
- Quality assurance certifications.
- Testing procedures aligned with military standards.
Financial Requirements
Bidders must demonstrate their financial stability and capacity to meet the financial requirements as outlined in the tender. This includes:
- Submission of financial statements.
- Confirmation of the ability to secure necessary performance bonds if required.
Document Submission Details
Interested bidders should prepare their proposals following the instructed format and submit them electronically through the designated procurement platform. Proposals must be complete with all required attachments including technical and financial bids.
Special Provisions
This tender makes specific provisions for Micro, Small, and Medium Enterprises (MSEs) offering additional opportunities to participate in government contracts. Startups are also encouraged to apply, contributing to the objectives of enhancing local manufacturing capabilities.
Evaluation Process
The bids will undergo a thorough evaluation process wherein technical compliance with specifications will be assessed first. Following technical acceptance, financial bids will be opened, and evaluations will consider pricing, compliance with local manufacturing policies, and delivery capabilities.
Delivery Locations
Components must be delivered to specified military depots and facilities. Exact locations will be disclosed to successful bidders upon award notification.
Contact Information
For further inquiries, bidders are advised to refer to the official communication channels provided in the tender documentation. Proposals should be directed to the specified procurement officers.
This tender represents a crucial procurement initiative by the Department of Military Affairs to sustain the operational capacities of our military assets, and all interested parties are encouraged to submit detailed and compliant responses.
Tender BOQ Items
6 ItemsGeneral Information
Financial Information
Evaluation and Technical Information
Tender Documents
5 DocumentsDocuments Required from Seller
- Experience Criteria
- Past Performance
- Bidder Turnover
- OEM Annual Turnover
- Additional Doc 1 (Requested in ATC)
- Compliance of BoQ specification and supporting document *In case any bidder is seeking exemption from Experience / Turnover Criteria
- the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer
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Frequently Asked Questions
The eligibility requirements include being a registered entity, possessing the necessary operational capabilities, and demonstrating compliance with the regulatory standards set by the Ministry of Defence. Additionally, bidders must showcase relevant experience in supplying automotive components.
Bidders must provide quality assurance certifications relevant to automotive components as part of their bid submission. These certificates ensure adherence to the technical specifications expected by the Department of Military Affairs.
To register for participating in this tender, businesses should follow the registration guidelines as outlined in the tender documentation. This typically involves submitting proof of business registration and any required licenses or certifications to comply with government procurement procedures.
The payment terms will generally be specified post-bid evaluation, hinging on compliance with delivery timelines and quality standards. Bidders must account for performance security requirements in their financial proposals.
The evaluation process will be methodical, focusing initially on the technical compliance of bids to the stipulated specifications. Financial bids from technically accepted proposals will then be assessed considering price and adherence to local sourcing policies as established under the Make in India initiative.
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