Department of Military Affairs Tender by Indian Army (GEM/2025/B/6115299)
IT, NK000932, PAPER PICKUP ROLLER HP 1606DN,IT, NK000929, FUSER ASSY 1606DN,IT, NK-COMPTR-0028, VGA
Tender Timeline
Tender Title: BOQITMAINT
Reference Number: GEM/2025/B/6115299
Issuing Authority: Department of Military Affairs, Ministry of Defence
The Department of Military Affairs is seeking qualified vendors to supply various IT components and accessories as outlined in this tender. The primary objective is to procure essential items including but not limited to Paper Pickup Rollers for HP 1606DN, Fuser Assembly for HP 1606DN, VGA Cables, Gear Assembly for HP 1108, and CAT 6 Cable. The quantifiable requirement consists of a total of 8 units for the listed items, ensuring that the intended delivery meets the operational needs of the military establishments.
Scope of Work and Objectives
The scope of work encompasses the complete supply chain of IT components, which are crucial for maintaining operational efficiency in military applications. The winning vendor will be responsible for:
- Timely procurement and supply of specified items.
- Adherence to technical specifications as defined in the tender documentation.
- Quality assurance and compliance with military standards.
Eligibility Criteria
Eligible bidders must fulfill the following criteria:
- Must be a registered legal entity capable of conducting business.
- Should provide relevant certifications that validate their authority to supply IT components.
- Proven experience in supply operations related to IT goods, ideally with prior military or governmental contracts.
Technical Requirements
The tender requires adherence to specific technical standards for the items listed, which must meet or exceed the following specifications:
- Compliance with manufacturer specifications for each item.
- Certification of origin for all products supplied.
- Quality assessment documentation to ensure compliance with military standards.
Financial Requirements
Bidders are required to submit a detailed financial proposal with competitive pricing. Key aspects include:
- All prices to be stated in Indian Rupees (INR).
- Full disclosure of any taxes, fees, or additional charges.
Document Submission Details
All submissions must adhere to the formally structured guidelines outlined in the tender documentation. Bidders are required to submit:
- Bid proposals in the prescribed format.
- Relevant certifications and supporting documentation.
- Financial proposals in a separate envelope, ensuring clarity.
Special Provisions
Micro, Small, and Medium Enterprises (MSEs) are encouraged to participate in this tender. Special provisions may be available to assist MSEs in competing effectively.
Evaluation Process
The evaluation will be conducted based on the following criteria:
- Technical Compliance: Assessment of all items against predefined specifications.
- Financial Evaluation: Consideration of pricing to ensure best value for money.
- Reputation and past performance in similar contracts will also factor into the decision-making process.
Delivery Locations
Successful vendors are expected to coordinate with the relevant military departments for the delivery of goods to designated military establishments, ensuring compliance with all safety and logistical requirements.
Contact Information
For inquiries about this tender, potential bidders are advised to consult the official website or reach out through the contact information specified in the tender documentation.
General Information
Financial Information
Evaluation and Technical Information
Tender Documents
4 DocumentsDocuments Required from Seller
- Experience Criteria
- Past Performance
- Bidder Turnover
- OEM Annual Turnover
- Additional Doc 1 (Requested in ATC) *In case any bidder is seeking exemption from Experience / Turnover Criteria
- the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer
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Frequently Asked Questions
The eligibility requirements include being a registered entity capable of conducting business, having relevant experience in supplying IT components, and holding necessary certifications that validate the vendor’s ability to fulfill the requirements of this tender. Bidders must demonstrate expertise in previous government or military contracts to qualify.
The technical specifications for the items include compliance with the manufacturer’s requirements. Each item, such as the Paper Pickup Roller for HP 1606DN and other components, must meet strict quality standards and come with certification of origin to ensure they adhere to military-grade quality measures.
Yes, all bidders may be required to provide a performance security deposit as a guarantee for the fulfillment of contractual obligations. This typically involves a fixed percentage of the bid amount, ensuring that the successful vendor commits to delivering quality goods per the stipulated terms.
MSEs may enjoy specific benefits such as reduced bidding criteria, possible financial assistance, and preferential treatment in the evaluation process. This aims to enhance competitiveness and encourage participation from smaller firms, aligning with the government’s supportive policies for local entrepreneurship.
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