Stationery 1 - Department of Military Affairs - Indian Army

Pencil,A4 Paper,FS Paper,White File Cover Normal,Paper Flag Coloured L,Binder Clip Med,Binder Clip

Leh, Jammu & kashmir
Goods
Qty:656

Tender Timeline

Tender Issue
June 12, 2025 at 12:41 PM

Tender Title:

Stationery 1
Reference Number: 11adba031

Issuing Authority:

Department of Military Affairs
Ministry of Defence

Scope of Work and Objectives

This tender seeks suppliers for a comprehensive range of stationery items, such as pencils, A4 paper, file covers, binders, and various types of pens. The objective is to procure high-quality stationery products that will cater to the operational needs of the Department of Military Affairs. The total quantity required for this tender is 656 units, which includes a diverse selection of items necessary for functioning within military departments.

Eligibility Criteria

To be eligible to participate in this tender, bidders must meet the following requirements:

  • The bidder must be a registered entity.
  • Compliance with all applicable legal and regulatory requirements is mandatory.
  • The bidder should demonstrate experience in supplying similar products or be able to provide references from previous contracts.

Technical Requirements

Bidders should ensure that all products meet the specified technical requirements, which include:

  • High-quality manufacturing standards for all stationery items.
  • Compliance with safety and environmental standards as applicable.

The products should be durable, functional, and suitable for military administrative tasks. Detailed specifications can be found in the attached documents.

Financial Requirements

All bidders must provide:

  • A valid financial statement to demonstrate sustainability and ability to fulfill the order.
  • Acceptance of payment terms laid out in the tender documentation.

Document Submission Details

Bidders are required to submit their proposals including:

  • Complete technical and financial bids.
  • Any necessary certifications proving compliance with the eligibility and technical requirements.

All documents must be submitted electronically as per the guidelines provided in the tender documentation.

Special Provisions

Bidders who qualify as Micro, Small, or Medium Enterprises (MSEs) or are startups may be eligible for special provisions aimed at fostering growth in these sectors. This allows for enhanced opportunities in procurement without compromising product quality.

Evaluation Process

The evaluation will follow a systematic approach to ensure fairness. Key criteria include:

  • Compliance with eligibility and technical requirements.
  • Cost-effectiveness and overall pricing strategy.
  • Quality of past performance and references.

The evaluation will culminate in a scoring system that prioritizes merit and capability over cost alone.

Delivery Locations

Products will be delivered directly to the designated offices of the Department of Military Affairs. Specific delivery locations will be communicated to the successful bidders post-evaluation.

Contact Information

For any inquiries regarding the tender, bidders should refer to the official communication channels provided in the tender notice. Ensure that all inquiries are directed correctly to avoid miscommunication.

This tender is aimed at acquiring essential stationery items and encourages bids from diverse suppliers with a focus on sustainability and compliance.

Tender BOQ Items

19 Items
1.

Pencil

Qty:20
Unit:pkt
15
2.

A4 Paper

Qty:125
Unit:ream
15
3.

FS Paper

Qty:70
Unit:ream
15
4.

White File Cover Normal

Qty:200
Unit:nos
15
5.

Paper Flag Coloured L

Qty:20
Unit:pkt
15
6.

Binder Clip Med

Qty:10
Unit:pkt
15
7.

Binder Clip Small

Qty:20
Unit:pkt
15
8.

Pilot Pen V5 Blue

Qty:5
Unit:pkt
15
9.

Pilot Pen V7 Blue

Qty:8
Unit:pkt
15
10.

Uniball Pen Blue

Qty:4
Unit:pkt
15
11.

Uniball Pen Red

Qty:2
Unit:pkt
15
12.

Uniball Pen Green

Qty:2
Unit:pkt
15
13.

Tags Good Quality

Qty:15
Unit:bundle
15
14.

Fevicol Bottle 250 gm

Qty:15
Unit:bottle
15
15.

Stapler Small Kangaro

Qty:10
Unit:nos
15
16.

Stapler Med Size Kangaro

Qty:10
Unit:nos
15
17.

Dusting Cloth

Qty:100
Unit:nos
15
18.

Yellow Envelope A4 Size

Qty:10
Unit:pkt
15
19.

Brown Envelope 4x9 inch

Qty:10
Unit:pkt
15

General Information

Item Category
Pencil , A4 Paper , FS Paper , White File Cover Normal , Paper Flag Coloured L , Binder Clip Med , Binder Clip Small , Pilot Pen V5 Blue , Pilot Pen V7 Blue , Uniball Pen Blue , Uniball Pen Red , Uniball Pen Green , Tags Good Quality , Fevicol Bottle 250 gm , Stapler Small Kangaro , Stapler Med Size Kangaro , Dusting Cloth , Yellow Envelope A4 Size , Brown Envelope 4x9 inch
Ministry Name
Ministry of Defence
Department Name
Department of Military Affairs
Organisation Name
Indian Army
State
Jammu & kashmir
City
Leh

Financial Information

OEM Average Turnover
₹4.00 Lakh (s)
Bid Offer Validity
180 (Days)
Past Performance
10 %
Arbitration Clause
No
Mediation Clause
No

Evaluation and Technical Information

Evaluation Method
Total value wise evaluation
Inspection Required
Yes
Technical Clarifications Time
2 Days

Tender Documents

5 Documents
GeM-Bidding-7956688.pdfMain Document
BOQ DocumentBOQ BOQ
BOQ DocumentBOQ BOQ
Buyer uploaded ATC documentATC ATC
GEM General Terms and Conditions DocumentGEM_GENERAL_TERMS_AND_CONDITIONS

Documents Required from Seller

  • Experience Criteria
  • Past Performance
  • Bidder Turnover
  • Certificate (Requested in ATC)
  • OEM Annual Turnover *In case any bidder is seeking exemption from Experience / Turnover Criteria
  • the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer

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Frequently Asked Questions

The eligibility requirements include being a registered entity capable of proving compliance with all legal and regulatory norms. Bidders must provide references or demonstrate prior experience in supplying similar stationery items.

Bidders must present necessary certificates that verify compliance with applicable industry standards, safety regulations, and environmental norms. This documentation is critical to ensure product acceptance during the evaluation process.

The registration process involves submitting proposals alongside required documentation as outlined in the tender notice. Bidders must follow the specific submission guidelines to ensure their bids are accepted.

Documents submitted must be in commonly used formats such as PDF or DOCX. Ensure that all necessary files are clearly labeled and organized to streamline the evaluation process.

Performance security may be required post-award to ensure compliance with the tender conditions. Bidders should be prepared to furnish a security deposit that aligns with the total bid value, as part of the payment terms outlined in the tender documentation.

The evaluation and selection process follows a structured methodology prioritizing bidders based on compliance with eligibility criteria, quality of submitted proposals, and overall cost-effectiveness. Notification of results will be communicated to all participants following completion of the evaluation.

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