Tender Title: Provision of Solar Lights
Reference Number: 81b38a0d
Issuing Authority/Department: Department of Military Affairs, Ministry of Defence
The Provision of Solar Lights tender aims to solicit bids for the supply and installation of solar-powered lighting solutions. Specifically, the scope entails the delivery of 12 W LED street lights equipped with an inbuilt 36 AH LFP battery, 100 W solar panels, high-efficiency 2 Core copper wire, and durable GI poles measuring 6 meters in length and 65 mm in diameter. The Ministry of Defence seeks to enhance outdoor illumination in critical locations by implementing sustainable energy solutions that comply with contemporary electrical standards and regulations.
Scope of Work and Objectives
The successful contractor will be responsible for the complete lifecycle of solar light provision—from manufacturing, delivery, and installation to post-installation maintenance. The primary objectives include:
- Providing 140 units of specified solar street lights.
- Ensuring that each installation meets safety and quality standards.
- Guaranteeing long-lasting performance through quality components and effective installation techniques.
Eligibility Criteria
Suppliers must meet the following eligibility criteria to qualify for bidding:
- Be a registered entity with a capacity to undertake lighting projects.
- Possess relevant certifications and technical capabilities.
- Have a proven track record of previous successful installations of similar lighting solutions.
Technical Requirements
Technical specifications include:
- 12 W LED Street Lights with high-energy efficiency.
- 36 AH LFP Battery that supports reliable power storage and usage.
- 100 W Solar Panel that must exhibit high-efficiency conversion capabilities.
- Compliance with national electrical safety standards.
Financial Requirements
Bidders must demonstrate financial stability and the ability to handle transactions related to the tender. This includes presenting financial statements from the past three years, along with any documentation concerning past governmental contracts.
Document Submission Details
Bidders are required to submit the following documents:
- Completed tender application form.
- Company registration and other relevant certificates.
- Technical proposal detailing how the requirements will be met.
- Financial proposal outlining costs associated with the supply and installation.
Special Provisions
The tender supports Micro, Small, and Medium Enterprises (MSEs) by offering encouragement in terms of simplified procurement processes and potential financial benefits.
Evaluation Process
Bids will be evaluated on the basis of:
- Compliance with technical specifications.
- Cost-effectiveness of the proposal.
- Reliability and past performance as demonstrated through case studies or references.
Delivery Locations
The delivery and installation of solar lights will be conducted at specified locations determined by the Department of Military Affairs. These locations may include military posts, utilities, and other strategic environments where enhanced lighting is essential.
Contact Information
For inquiries concerning this tender, please refer to the official communication channels as listed in the tender documentation. This ensures queries are addressed effectively and with accuracy.
Tender BOQ Items
5 ItemsGeneral Information
Financial Information
Evaluation and Technical Information
Tender Documents
4 DocumentsDocuments Required from Seller
- Experience Criteria
- Past Performance
- Bidder Turnover
- Certificate (Requested in ATC)
- OEM Authorization Certificate
- OEM Annual Turnover *In case any bidder is seeking exemption from Experience / Turnover Criteria
- the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer
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Frequently Asked Questions
The eligibility requirements include being a registered entity with the capability to undertake lighting projects, possessing relevant certificates and technical capabilities, and having a proven track record in successfully delivering similar lighting solutions. Each bidder must demonstrate compliance with national electricity safety standards.
Participants must provide relevant certificates that authenticate their business operation, such as business registration, tax compliance certificates, and specific technical certifications that validate expertise in solar lighting solutions. These documents are essential to adhering to the established compliance requirements.
Bidders must submit a completed tender application form along with the required documentation, including technical and financial proposals, through the prescribed online submission portal. Accepted document formats typically include PDF and Word files to ensure that all submissions are easily readable and verifiable.
The Earnest Money Deposit (EMD) is required as part of the bid submission process, ensuring that bidders are committed to their proposals. The EMD amount is specified in the tender documents and is refunded after the tender process is completed unless a bidder withdraws their application or fails to provide the requisite performance security.
MSEs may receive various benefits such as simplified documentation requirements, reduced performance security, and increased chances of evaluation success under special provisions tailored for MSE participation. This is in alignment with policies promoting Make in India initiatives and enhancing local content in procurement processes.
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