Tender Title: Supply of IT and Electronic Equipment
Reference Number: GEM/2025/B/6146759
Issuing Authority: Department of Military Affairs, Ministry of Defence
The Department of Military Affairs is soliciting bids for the supply of various IT and electronic equipment through this tender. The scope encompasses a variety of products including SSD drives, DVD writers, keyboards and mice, and components for UPS systems.
Scope of Work and Objectives
The primary objective is to procure reliable and high-quality electronic equipment, ensuring seamless integration into existing military technological infrastructures. The specific items required under this tender include:
- SSD 240 GB WD Green
- 1 TB SSD WD Green
- External HP DVD Writer
- Keyboards and Mice from HP
- Various components for Uniline UPS 5 KVA systems including:
- Insulated Gate Bypole Transistor Cards (IGBT)
- Inverter Boards
The expected outcome is to enhance operational efficiency and maintain technological superiority.
Eligibility Criteria
To qualify for this tender, bidders must demonstrate:
- Registration as a legal entity.
- Compliance with all local and regional laws and regulations related to electronic equipment supply.
- Proven experience in delivering similar products within the past three years.
Technical Requirements
All equipment proposed must meet the following technical specifications:
- Compatibility: All peripherals should be compatible with military operational systems.
- Quality Standards: Products must adhere to recognized quality certifications (e.g., ISO, CE).
- Durability and Reliability: Equipment must be tested for performance and longevity under military conditions.
Financial Requirements
Bidders are required to submit a detailed financial proposal with the following components:
- A breakdown of costs per item.
- Provision for warranty and after-sales services.
- Compliance with payment terms stipulated by the Department of Military Affairs.
Document Submission Details
Interested bidders must submit their proposals electronically, adhering to the format specified in the tender documentation. All submissions must be complete, including:
- Technical proposals
- Financial quotations
- Certificates of compliance and quality assurance.
Special Provisions
Consideration will be given to Micro, Small, and Medium Enterprises (MSEs) and start-ups, promoting local procurement initiatives to foster competitive participation in this tender.
Evaluation Process
The selection process will involve the following steps:
- Initial screening of compliance with eligibility criteria.
- Technical evaluation based on the detailed proposals.
- Financial assessment for best value procurement.
Delivery Locations
Successful bidders will be required to deliver the products to designated military facilities as outlined by the Department of Military Affairs.
Contact Information
For further inquiries regarding this tender, please reach out through the official communication channels of the Department of Military Affairs. Details are provided in the official notification.
The Department seeks to streamline the procurement process while maintaining the highest standards for quality and efficiency. Bidders are encouraged to ensure that all submissions adhere strictly to the guidelines provided.
General Information
Financial Information
Evaluation and Technical Information
Tender Documents
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Frequently Asked Questions
The eligibility requirements include being a registered entity, demonstrating experience in supplying similar products, and compliance with local regulations. Specifically, bidders must provide proof of legal registration, along with documentation showcasing past performance in delivering electronic equipment.
Bidders must ensure that all proposed equipment adheres to strict technical specifications, including compatibility with military systems, recognized quality standards such as ISO or CE certifications, and performance reliability for durability in operational environments.
Bidders are generally required to submit an Earnest Money Deposit (EMD) as specified in the tender documentation. The amount varies and is essential to ensure serious participation. This deposit is typically refundable and will be returned upon the conclusion of the tender process to unsuccessful bidders.
All tender documents must be submitted electronically, as detailed in the tender guidelines. Ensure all required documents are included, set in the proper format, and submitted by the deadline for consideration.
MSEs are given favorable consideration, which may include relaxed eligibility and financial terms. Additionally, there’s an emphasis on local procurement, encouraging MSEs to participate actively and contribute to the national initiative of Make in India.
These questions and answers aim to address common concerns while ensuring clarity throughout the tender process for IT and Electronic Equipment procurement.
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