Tender Title: Supply of Computer Accessories
Tender Reference Number: GEM/2025/B/6158059
Issuing Authority/Department: Department of Military Affairs, Ministry of Defence
The Department of Military Affairs invites bids for the supply of essential computer accessories aimed at enhancing operational efficiency within the Ministry of Defence. The scope of work includes the procurement of various computer components, specifically, SSD 1TB WD Green, external DVD Writer HP, 8 GB DDR4 RAM from Acer, Intel Motherboard, and 4 GB DDR4 RAM from Acer. This tender aims to equip the departments with modern computing solutions that meet the high standards of performance and reliability demanded by military operations.
Scope of Work and Objectives:
The primary objective is to provide high-quality computer accessories that meet the technical specifications and performance requirements. The selected supplier will be responsible for ensuring that all items delivered are compliant with the specified standards and are delivered on time to designated locations set forth by the Ministry of Defence.
Eligibility Criteria:
Bidders must be registered entities with a valid GST number and should possess the required licenses to supply electronic components. Previous experience in supplying similar goods to government organizations or defense sector will be considered an advantageous factor.
Technical Requirements:
All products must comply with the applicable technical specifications. The SSDs must exhibit high durability and performance, while the RAM should meet DDR4 specifications for enhanced processing speed. External DVD Writers should be compatible with civilian and military use, offering reliability in various environments.
Financial Requirements:
The financial proposal must include a comprehensive quote for the items listed, inclusive of all applicable taxes. Bidders are required to demonstrate financial stability and ability to fulfil large order volumes, which may involve submitting audited financial statements.
Document Submission Details:
Bid submissions must be carried out through the e-procurement platform, where bidders should upload all necessary documents including company registration, GST registration, technical brochures of products, and financial bids. It is the bidder's responsibility to ensure the completeness of the submission, as incomplete proposals may result in rejection.
Special Provisions:
Micro, Small, and Medium Enterprises (MSEs) and startups are encouraged to participate in the tender. They may avail of certain benefits as per the government policies which promote local procurement; hence, attention shall be given to such entities during the evaluation process.
Evaluation Process:
Bids will undergo a two-stage evaluation process. The first stage will focus on technical compliance and the second on financial proposals. Each submission will undergo a thorough review based on evaluation criteria that include price competitiveness, compliance with technical specifications, and past performance.
Delivery Locations:
The successful bidder will be required to deliver the items to designated locations as specified by the Department of Military Affairs. Timely delivery within stipulated deadlines will be monitored strictly.
Contact Information:
For additional information, bidders may contact the official channel designated by the Department of Military Affairs during business hours for guidance and clarification regarding tender procedures.
In summary, this tender represents an excellent opportunity for qualified suppliers to engage with the Ministry of Defence, providing critical technology components that uphold the operational integrity of government defenses. Interested bidders are encouraged to prepare comprehensive submissions that align with the tender's specifications and guidelines.
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Frequently Asked Questions
The eligibility requirements include being a registered entity and holding a valid GST number. Potential bidders should have prior experience in supplying similar products to government entities or the defense sector, showcasing reliability and capability. Additionally, compliance with all necessary regulations governing the supply of electronic components is mandatory.
The computer accessories must conform to specific technical specifications outlined in the tender. This includes compliance with the DDR4 performance standards for RAM, compatibility of external DVD Writers for various operational settings, and performance benchmarks for SSDs that insist on durability under demanding conditions. Bidders are encouraged to provide technical brochures alongside their submissions to demonstrate compliance.
Every bidder must submit an Earnest Money Deposit (EMD) as part of their bid processing. The EMD confirms the seriousness of the bid and will be refunded to unsuccessful bidders. Successful bidders will have the EMD adjusted against performance security requirements post-award. Details regarding the amount and submission process are specified in the tender instructions.
Bids must be submitted electronically through the designated e-procurement platform. All required documents, including company registration, technical details, financial proposals, and compliance certifications, must be uploaded as specified. Bid completeness and adherence to submission guidelines are critical, as incomplete submissions may result in disqualification.
MSEs are encouraged to participate, given the government’s ongoing support for their growth and inclusion in public procurement processes. They may access special provisions which can include relaxed eligibility criteria, financial assistance programs, and favorable evaluation criteria promoting local sourcing under the ‘Make in India’ initiative.
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