Department of Military Affairs Tender by Indian Army (GEM/2025/B/6151738)

Procurement of Spares for 30KVA Gen Set - Tender No: GEM/2025/B/6151738

The Department of Military Affairs, part of the Ministry of Defence, has issued a tender for the procurement of critical spare components required for the 30KVA Generator Set. This initiative aims to ensure continuous and efficient operational capability of military equipment by maintaining adequate stock of essential spare parts.

Scope of Work and Objectives

The primary objective of this tender is to procure a comprehensive list of spare parts, which include but are not limited to piston assemblies, gaskets, bearings, fuel filters, and other vital components. The successful bidders are expected to supply a total of 240 units of these spare parts, ensuring high-quality materials that meet military standards. The scope also encompasses the responsibility of timely delivery to specified military locations.

Eligibility Criteria

To participate in this tender, bidders must meet specific eligibility requirements. These include being a registered supplier with appropriate credentials, having prior experience in supplying spare parts to military or governmental departments, and demonstrating the capacity to deliver the required quantities within stipulated timelines. Compliance with relevant quality and safety standards is mandatory.

Technical Requirements

The technical specifications for the spare parts are as follows:

• Products must conform to military-grade quality standards.
• Certificates of compliance with ISO 9001 or equivalent quality assurance systems must be provided.
• All components should undergo rigorous testing to meet performance criteria as outlined by military requirements.

Financial Requirements

Bidders are required to submit a detailed proposal outlining their pricing structure, including any applicable taxes and fees. Financial evaluations will focus on competitive pricing while ensuring compliance with specified quality standards. Candidates are advised to provide a clear breakdown of costs associated with the procurement of each component.

Document Submission Details

Prospective bidders must prepare and submit documentation, which includes:

• A completed tender submission form.
• Evidence of eligibility, including company registration and past performance records.
• Technical compliance documents and warranty information for the supplied parts.

Submissions need to be made electronically through the designated platform or as directed in the tender notification. It is essential that all documents are provided in the required format to ensure successful evaluation.

Special Provisions

This tender will provide special benefits to Micro, Small, and Medium Enterprises (MSEs) and startups. These provisions are aimed at promoting inclusivity in public procurement processes and fostering entrepreneurship in the defense sector.

Evaluation Process

The evaluation will be conducted based on predefined criteria that includes technical compliance, financial competitiveness, and experience in similar engagements. Bidders must demonstrate capability not only through pricing but also through the quality and reliability of their offered goods.

Delivery Locations

Successful bidders will be notified of the specific delivery locations for the spare parts, which will generally include various military facilities across the country. Adherence to delivery timelines is critical for the fulfillment of this tender.

Contact Information

For further inquiries or clarification related to this tender, bidders are encouraged to reach out to the designated procurement contact within the Department of Military Affairs. Detailed contact information will be available on the procuring authority's official website.