Tender Title: 36 Items K9 Vajra

Tender Reference Number: GEM/2025/B/6037373

Issuing Authority/Department: Department of Military Affairs, Ministry of Defence

The scope of work for this tender involves providing a comprehensive supply of high-quality components under the category of 36 items related to the K9 Vajra. This includes specific items such as push button switches and various types of gaskets and O-rings that are critical for the assembly and maintenance of the K9 Vajra field artillery system. The primary objective of this tender is to ensure the availability of durable and high-performance supplies that meet operational readiness requirements.

Eligibility Criteria

To be eligible for this tender, bidders must be registered entities capable of supplying military-grade components. Additionally, they must comply with all relevant legal and regulatory requirements under the purview of the Ministry of Defence. Organizations must demonstrate proven experience in supplying similar high-quality components and possess adequate infrastructure and quality assurance processes.

Technical Requirements

The technical requirements for bidding include adherence to specific quality standards outlined in the technical specifications. Bidders should possess certifications proving their compliance with military supply standards. All components must be brand new and free from defects, with both functionality and compatibility guaranteed for the K9 Vajra systems.

Financial Requirements

Bidders must submit a detailed financial proposal that outlines costs associated with the supply of these items. They should be prepared to provide earnest money deposits (EMD) as specified in the tender documents and adhere to payment terms outlined by the Ministry of Defence. A performance security will also be required to ensure compliance with contractual stipulations post-award.

Document Submission Details

Complete bidding packages must be submitted digitally through the designated tender portal. This includes the technical and financial proposals, eligibility documents, and any certificates that validate compliance with the tender requirements. Late submissions will not be considered, and bidders are encouraged to familiarize themselves with the submission portal functionalities ahead of time.

Special Provisions

There are provisions in this tender aimed to promote Micro, Small, and Medium Enterprises (MSEs). Bidders categorized as start-ups may also benefit from specific incentives. MSEs should reference guidelines outlined in the tender for any support related to the procurement process.

Evaluation Process

The evaluation of submitted bids will be based on a two-stage process:

1. Technical Evaluation: Initial assessment of the technical proposals to ensure compliance with specified requirements.
2. Financial Evaluation: Evaluation of financial proposals for cost-effectiveness.

The lowest priced compliant bid will typically be considered first. All bidders will be notified of the results post-evaluation, and feedback may be provided upon request.

Delivery Locations

The supply of components will be required to be delivered at specified military facilities, as detailed in the individual purchase orders following award notification. Successful bidders should account for logistics and shipping considerations that facilitate timely delivery to operational sites.

Contact Information

For further inquiries, bidders are encouraged to refer to the contacts listed on the tender portal for assistance regarding the submission process, technical specifications, and compliance requirements.

This tender for the K9 Vajra components is a crucial effort to maintain military readiness through reliable sourcing of essential supplies. Bidders are encouraged to thoroughly review tender documents and ensure compliance with all outlined requirements to gain a competitive edge.