Local Purchase of OLG items - Department of Military Affairs
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Tender Title: Local Purchase of OLG items
Tender Reference Number: 188fcc04d
The Department of Military Affairs, under the Ministry of Defence, is issuing this tender for the Local Purchase of OLG items. This document outlines the scope of work, eligibility criteria, technical and financial requirements, document submission details, and the evaluation process for interested bidders.
Scope of Work and Objectives
The objective of this tender is to procure various items categorized under OLG. This may include supplies essential for military operations and training. The successful bidder will be required to ensure the timely delivery of high-quality goods as specified in the bid documents.
Eligibility Criteria
Bidders must meet the following eligibility requirements:
- Must be a legally registered entity.
- Should possess a valid Vendor Registration certificate.
- Previous experience in supplying such items to government or military departments is preferred.
Technical Requirements
All items must comply with strict technical standards mandated by the Department of Military Affairs. Bidders are expected to provide all necessary documentation demonstrating the quality and specifications of the products offered. The tender requires adherence to specified quality standards that align with the procurement practices of the Ministry.
Financial Requirements
Bidders must submit a comprehensive financial proposal that outlines unit rates, total costs for the complete quantity required (4,196 units), and any applicable taxes. The financial bid should be clear and include a breakdown of costs associated with delivery, handling, and other operational aspects.
Document Submission Details
Interested bidders are required to submit their proposals electronically through the designated tender portal. All submission files should be in acceptable formats, as detailed in the tender guidelines. Late submissions will not be considered, hence timely compliance is crucial.
Special Provisions
There are specific provisions for Micro, Small, and Medium Enterprises (MSEs). Proposals from MSEs may receive preferential treatment in the evaluation process in alignment with government initiatives supporting local businesses. Startups may also benefit from conducive norms as set by the Ministry.
Evaluation Process
Bids will be evaluated based on technical compliance and financial competitiveness. The technical proposal will be assessed before the financial proposals are opened, ensuring a structured evaluation process. Compliance with all mandatory technical and financial criteria will be thoroughly checked before the final selection.
Delivery Locations
The exact delivery locations will be specified in the tender documents. Bidders must be capable of delivering to multiple locations as required by the Department of Military Affairs.
Contact Information
For any inquiries related to this tender, interested parties are advised to refer to the official procurement portal or contact the Department of Military Affairs. The specifics such as email addresses or phone numbers will be available through official channels.
Additional Information
Bidders should ensure they understand the provisions related to earnest money deposit (EMD) and performance security, as these are critical elements of the bidding process. Adherence to compliance requirements and testing criteria outlined in the tender is pivotal for successful bidding.
Tender BOQ Items
16 ItemsGeneral Information
Financial Information
Evaluation and Technical Information
Tender Documents
5 DocumentsDocuments Required from Seller
- Experience Criteria
- Past Performance
- Bidder Turnover
- Certificate (Requested in ATC)
- OEM Authorization Certificate
- OEM Annual Turnover
- Additional Doc 1 (Requested in ATC) *In case any bidder is seeking exemption from Experience / Turnover Criteria
- the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer
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Frequently Asked Questions
The eligibility requirements include being a registered entity, possessing a valid Vendor Registration certificate, and having prior experience in supplying related items to government or military departments. Bidders must ensure full compliance with these criteria to qualify for participation in the tender process.
The technical specifications for this tender require bidders to provide goods adhering to the specified quality standards mandated by the Department of Military Affairs. This includes ensuring that all items meet the necessary compliance requirements outlined in the tender documents, ensuring reliability for military use.
An Earnest Money Deposit (EMD) is generally required to demonstrate the seriousness of a bidder’s proposal. Detailed EMD requirements, including the amount and acceptable payment methods, will be explicitly mentioned in the tender documents. Prospective bidders should ensure they follow these guidelines strictly to avoid disqualification.
Proposals must be submitted electronically through the designated tender portal. Bidders should adhere to specified document formats as mentioned in the tender guidelines. It is imperative to submit the proposals before the stipulated deadline to qualify for consideration during the evaluation phase.
Micro, Small, and Medium Enterprises (MSEs) are provided with special provisions in this tender to encourage local participation. These benefits may include preferential treatment during the evaluation process and potential considerations for support under local procurement rules, thus facilitating their growth in government contracts.
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