Department of Military Affairs Tender by Indian Navy (GEM/2025/B/6161312)

Tender Title: Supply of Engine Oils and Lubricants

Reference Number: GEM/2025/B/6161312

Issuing Authority:

Department of Military Affairs, Ministry of Defence

Scope of Work:

The objective of this tender is to procure a comprehensive range of engine oils and lubricants, specifically tailored for military applications. The selected vendor will be responsible for supplying high-quality lubricants such as SERVO MARINE 0530, OIL SERVO PREMIUM 20W40, SERVO PRIME 76-T, SERVO ULTRA-40RR, OIL SERVO SYSTEM 68, and OIL OM 750. A total quantity of 193,860 liters is to be delivered under this contract, ensuring that all products meet the stringent quality and performance standards required by the armed forces.

Eligibility Criteria:

To participate in this tender, bidders must be registered entities with the capability to supply military-grade lubricants. Eligibility will be assessed based on the vendor’s experience, technical capacity, and historical performance in similar contracts. Compliance with local laws and regulations is mandatory.

Technical Requirements:

The products supplied must conform to the following specifications:

• Meet API (American Petroleum Institute) and SAE (Society of Automotive Engineers) standards.
• Assurance of quality and consistency in viscosity and performance characteristics.
• Certification that the oils are suitable for operation under extreme conditions typical in military applications.

Financial Requirements:

Bidders are required to submit a detailed pricing structure, which includes all applicable taxes and fees. A clear breakdown of costs for unit pricing will be essential for the evaluation process.

Document Submission Details:

All bidders must submit their proposals through the official tender submission platform. Required documentation includes:

• Company registration certificate
• Technical specifications of lubricants offered
• Financial proposals in the specified format
• Any other additional documents that may support the bid

Special Provisions:

The tender includes incentives for Micro, Small, and Medium Enterprises (MSEs). Startups are encouraged to apply, provided they meet the eligibility criteria. A focus on local procurement aligned with the 'Make in India' initiative will be considered beneficial during the evaluation process.

Evaluation Process:

All bids will undergo a comprehensive evaluation based on technical specifications, pricing, and past performance. The evaluation criteria will ensure an equitable selection process prioritizing quality and value.

Delivery Locations:

Successful vendors will be required to deliver the engine oils and lubricants to designated locations as specified in subsequent correspondence following contract award.

Contact Information:

For inquiries regarding this tender, please reach out to the Department of Military Affairs. Detailed contact information can be found on the official government procurement website.