Tender Title: Supply of Various Oil Products

Reference Number: GEM/2025/B/6173046

Issuing Authority: Department of Military Affairs
Ministry: Ministry of Defence

Scope of Work and Objectives

The purpose of this tender is to procure a range of specialized oil products essential for the operations and maintenance needs of the Department of Military Affairs. The tender encompasses the supply of DAFC 60 Indigenous, Oil Preservative SAE 30 PX 16, Protective PX 11, and Power Steering Oil Dextron IID. The objective is to ensure the availability of these products to meet stringent operational requirements and maintain the efficiency of military equipment.

Eligibility Criteria

To qualify for this tender, bidders must meet the following eligibility criteria:

• Be a registered legal entity.
• Comply with all statutory regulations pertaining to safety, quality, and other compliance requirements.
• Have a proven track record in supplying similar products to governmental or defense sectors.
• Bidders are encouraged to demonstrate their capacity to deliver the full quantity specified, which stands at 1,900 units.

Technical Requirements

Bidders must ensure that all products conform to strict technical specifications and quality standards stipulated by the Department of Military Affairs. This includes:

• Adherence to relevant national and international standards for oil products.
• Provision of a detailed technical specification document for each product tendered.
• Demonstrating testing criteria and compliance with performance reliability under operational conditions.

Financial Requirements

Bidders must submit a detailed financial bid that includes pricing for each type of oil product listed in the tender. The bid must also address the requirements for Earnest Money Deposit (EMD), required to safeguard against lack of seriousness in bid submission. Financial capabilities and previous project pricing will also play a role in the evaluation process.

Document Submission Details

All required documents must be submitted in a complete manner, including:

• Technical specifications
• Compliance documents
• Financial bid
• Earnest Money Deposit (EMD) proof Submissions should be in the specified formats, and bidders are encouraged to follow the guidelines to ensure compliance.

Special Provisions

The tender includes special provisions for Micro, Small, and Medium Enterprises (MSEs) and startups, promoting their participation in government contracts. Preference may be given to entities demonstrating compliance with 'Make in India' policies and those emphasizing local content.

Evaluation Process

Bids will undergo a two-stage evaluation process, assessing both technical specifications and financial offers. Qualified bids will be evaluated on their feasibility based on pricing and adherence to pre-defined quality standards.

Delivery Locations

Deliveries under this tender must be made to specific locations as detailed in subsequent communications from the Department of Military Affairs. Proposals should include logistics considerations for timely delivery of products.

Contact Information

For any additional inquiries or clarification regarding the tender process, bidders are encouraged to reach out through the appropriate channels indicated in the official documentation, ensuring all questions are directed specifically to the Department of Military Affairs.

Conclusion

This tender represents a significant opportunity for qualified bidders to contribute to the operational capabilities of the Department of Military Affairs by providing essential oil products. Prospective bidders are encouraged to meticulously review all documentation and adhere to the outlined requirements and evaluation criteria to maximize their chances of success in this competitive bidding process.