Tender Title: Supply of Various Oils
Reference Number: GEM/2025/B/6149772
Issuing Authority: Department of Military Affairs, Ministry of Defence
The Supply of Various Oils tender is issued by the Department of Military Affairs under the Ministry of Defence to procure high-quality oils, inclusive of DAFC 60, Oil Preservative, Protective PX 11, Power Steering Oil, and SAE 0W20. The total quantity required is 1900 units, which will serve the operational needs of the defense department.
Scope of Work and Objectives
This tender aims to support the operational readiness and maintenance of military vehicles and equipment by securing a reliable supply of essential oils. Vendors are expected to deliver oils that meet specified technical standards and quality checks to ensure the effectiveness of operations.
Eligibility Criteria
All interested suppliers should comply with the following eligibility criteria:
- Must be a registered entity in the applicable sector
- Must demonstrate previous experience in supplying similar products to government or military entities
- Valid certification for quality and safety standards is required
Technical Requirements
All oils must adhere to specified technical standards, including:
- API certification for motor oils
- Compatibility with existing military equipment
- Proof of testing for purity and performance metrics
Financial Requirements
Vendors must provide a complete financial proposal indicating the price per unit and total cost. Compliance with standard payment conditions is mandatory.
Document Submission Details
All submissions must include:
- Technical and financial bids
- Certificates validating compliance with eligibility and technical requirements
- A duly filled BOQ (Bill of Quantities)
The proposal should be submitted electronically through the designated procurement platform.
Special Provisions
- Micro, Small, and Medium Enterprises (MSEs) are encouraged to participate, with additional benefits provided in terms of reduced eligibility requirements.
- Startups compliant with government policies are also favored to promote innovation.
Evaluation Process
Bids will be evaluated based on:
- Compliance with technical and financial criteria
- Quality assurance measures in place
- Past performance records
A scoring system will be utilized, with points allocated to both technical capability and pricing.
Delivery Locations
Successful bidders will be required to deliver to specified military locations across the country as outlined in the detailed discussion post-evaluation.
Contact Information
For any inquiries or further information, vendors may directly reach out to the Department of Military Affairs, ensuring all communication follows the official protocol.
General Information
Financial Information
Evaluation and Technical Information
Tender Documents
5 DocumentsDocuments Required from Seller
- Experience Criteria
- Past Performance
- Bidder Turnover
- Certificate (Requested in ATC)
- OEM Authorization Certificate
- OEM Annual Turnover
- Additional Doc 1 (Requested in ATC) *In case any bidder is seeking exemption from Experience / Turnover Criteria
- the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer
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Frequently Asked Questions
The eligibility requirements include being a registered entity within the oil supply sector, demonstrating prior experience in supplying similar products to governmental or military organizations, and holding valid certifications that signify adherence to quality and safety standards. Suppliers should also be compliant with industry regulations to successfully participate in this tender process.
The oils provided must meet specific technical specifications such as API certification for motor oils, compatibility with military equipment, and evidence of rigorous testing to ensure purity and operational efficiency. Products should fulfill all quality benchmarks prescribed in the tender documents to ensure seamless functionality with military vehicles and equipment.
Vendors must submit a financial proposal detailing the price per unit of oils and the overall cost for the supplied total quantity of 1900 units. Financial submissions should reflect adherence to compliance requirements, ensuring full transparency and the capability to meet payment terms laid out in the tender.
Proposals should be submitted electronically via the designated procurement platform. Each submission must include both technical and financial bids, necessary certificates, and the complete Bill of Quantities (BOQ). Following these procedures ensures your submission is considered, aligning with the established submission methods stated in the tender guidelines.
Micro, Small, and Medium Enterprises (MSEs) receive several benefits to enhance their participation in government procurement, including relaxed eligibility criteria and additional support during the evaluation process. This initiative aims to foster inclusivity and competition, further contributing to the objectives of the ‘Make in India’ policies that encourage local manufacturing and procurement. Vendors should familiarize themselves with these advantages to leverage their bids effectively.
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