Department of Military Affairs Tender by Indian Army (GEM/2025/B/6169022)
Sensors,Control Panel,Scanner Glass,Paper Feed Roller,Fuser Unit,Waste Ink Absorber
Tender Timeline
The IT SPARES tender, referenced as GEM/2025/B/6169022, has been issued by the Department of Military Affairs under the auspices of the Ministry of Defence. This tender aims to procure essential components vital for the maintenance and operational functionality of military IT systems, ensuring that the technological assets remain fully operational and up-to-date.
Scope of Work and Objectives
The primary objective of this tender is the supply of IT spares, which includes components such as sensors, control panels, scanner glasses, paper feed rollers, fuser units, and waste ink absorbers. These components are crucial for the efficient running of IT equipment used within military functions. Suppliers are expected to deliver these items in a timely manner, ensuring that the military's IT infrastructure is resilient and effectively maintained.
Eligibility Criteria
To be eligible for this tender, bidders must be registered entities and meet specified quality standards. It is mandatory for all participants to adhere to the compliance requirements as outlined in the tender documentation. Companies should be equipped with the necessary certifications that comply with current industry standards.
Technical Requirements
Bidders must ensure that all provided IT spares meet predefined technical specifications which can include performance metrics, durability standards, and compatibility with existing systems. Detailed technical specifications will be included in the tender documentation, and it is the responsibility of the bidder to ensure compliance with these requirements.
Financial Requirements
Participants are required to submit a valid Earnest Money Deposit (EMD) alongside their bid submissions. The EMD serves as a security deposit and will be refunded upon completion of the tender process as per the outlined terms. Detailed financial terms related to performance security and payment schedules will also be detailed in the official documents.
Document Submission Details
Bidders must submit their tender documents through the prescribed online platform. All submissions must be made in clearly defined formats as stated in the tender guidelines to ensure consistency and facilitate the evaluation process. Late submissions will not be entertained.
Special Provisions
The tender encourages participation from Micro, Small, and Medium Enterprises (MSEs) and provisions also favor startups by offering certain benefits. This initiative is designed to foster inclusivity and promote a diverse supply chain within the defence sector, aligning with national policies aimed at encouraging local enterprises.
Evaluation Process
The evaluation of bids will be conducted in a structured and systematic manner. The decision committee will meticulously assess submitted proposals against the predefined criteria, focusing primarily on technical compliance, financial feasibility, and the capability to deliver within the stipulated timelines.
Delivery Locations
The delivery of spares will be required at specified military locations as indicated in the tender documentation. Bidders must ensure that their logistics capability can support delivery operations to these sites without delay.
Contact Information
For further inquiries regarding the tender, participants may refer to the official contact points specified within the tender documents. It is prudent to reach out for any clarifications to ensure a full understanding of the tender requirements.
General Information
Financial Information
Evaluation and Technical Information
Tender Documents
4 DocumentsDocuments Required from Seller
- Experience Criteria
- Past Performance
- Certificate (Requested in ATC) *In case any bidder is seeking exemption from Experience / Turnover Criteria
- the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer
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Frequently Asked Questions
The eligibility requirements include being a registered entity, compliance with industry standards, and possessing the necessary certifications. Bidders must ensure that they are equipped to meet the technical specifications outlined in the tender documentation. Furthermore, MSEs and startups might have additional benefits as per tender provisions.
The technical specifications required for the IT spares involve stringent performance metrics, compatibility with existing systems, and adherence to durability standards. Bidders must thoroughly review the detailed specifications included in the tender documentation to ensure their products meet these requirements.
Payment terms will be established based on the delivery milestones and performance evaluations. Bidders are required to submit a performance security deposit, generally a percentage of the total contract value, to secure their compliance with the terms laid out in the contract.
Bidders must submit their documentation through the specified online platform. It is crucial that all documents are formatted according to the guidelines specified in the tender terms. Late submissions will not be considered, so adherence to the submission timeline is essential.
Yes, this tender includes provisions for Micro, Small, and Medium Enterprises (MSEs) and startups. These provisions are aimed at promoting inclusivity and encouraging the participation of smaller entities, allowing them to contribute to the supply chain effectively. The exact benefits can be reviewed in the comprehensive tender documents.
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