Tender Title: Facility Management Service- Manpower Based
Reference Number: 31d264809
Issuing Authority/Department: Department of School Education and Literacy, Ministry of Education
Scope of Work and Objectives
The objective of this tender is to procure Facility Management Services primarily tailored for residential settings. This includes a requirement for manpower-based services in various categories such as Guards, Matrons, Sweepers, Caretakers, and Mess Helpers. The awarded contractor will be responsible for ensuring the upkeep and maintenance of residential facilities managed by educational institutions, enhancing the safety and operational standards within these environments.
Eligibility Criteria
Bidders must meet specific eligibility criteria to ensure that they are qualified to perform the required services. All participating organizations must be legally registered entities with a proven track record in facility management services. The tender is open to both private sector entities as well as Micro, Small, and Medium Enterprises (MSEs) under the relevant guidelines.
Technical Requirements
Proposals must adhere to rigorous technical specifications outlined in the tender documentation, which includes operational capabilities, staffing quality, and the implementation of safety protocols. Each bidder should have prior experience in similar projects, ensuring compliance with quality standards relevant to facility management practices.
Financial Requirements
Bidders are required to demonstrate financial stability and must be ready to meet the financial requirements stipulated in the tender document. This includes providing necessary documentation to support claims of financial capability, as well as adhering to terms regarding payment schedules, security deposits, and pricing evaluation criteria.
Document Submission Details
All proposals and requisite documents must be submitted electronically through the official tender portal. It is imperative that bidders comply with the submission method outlined to ensure their proposals are considered valid. Necessary forms, certificates, and supporting documents must be compiled and submitted by the specified deadline.
Special Provisions
The tender offers special provisions aimed at benefiting MSEs and startups, promoting inclusivity in governmental procurement processes. Qualified MSEs may receive preference during the evaluation phase as per existing policies to bolster local businesses and encourage entrepreneurship.
Evaluation Process
Proposals will undergo a comprehensive evaluation process based on criteria such as technical proficiency, financial viability, and prior experience in facility management. The evaluation team will assess each bid to ensure the selected contractor aligns with the ministry's objectives and meets all standards laid out in the tender framework.
Delivery Locations
The services procured under this tender are to be deployed across various educational institutional facilities designated by the Department of School Education and Literacy. Specific delivery locations will be elaborated upon within the scope of the contractor's engagement.
Contact Information
For inquiries and clarifications related to this tender, interested parties are advised to refer to the official channels outlined in the tender documentation. Communication is encouraged through formal methods to ensure queries are logged and addressed appropriately.
In summary, this tender seeks skilled service providers capable of delivering frontline facility management solutions tailored to educational residences, emphasizing a balance between operational effectiveness and adherence to educational standards.
General Information
Financial Information
Evaluation and Technical Information
Tender Documents
4 DocumentsDocuments Required from Seller
- Experience Criteria
- Bidder Turnover
- Additional Doc 1 (Requested in ATC) *In case any bidder is seeking exemption from Experience / Turnover Criteria
- the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer
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Frequently Asked Questions
The eligibility requirements include being a registered entity, with proof of operational competency in facility management services. Bidders must demonstrate past project experience, particularly in settings similar to educational institutions, ensuring they meet the quality expectations set by the Department of School Education and Literacy.
Yes, bidders must submit relevant certificates that highlight compliance with industry standards, proof of registration, and any certifications pertinent to operational safety and service quality. These documents validate the bidder’s capabilities and alignment with the tender specifications.
Bidders must follow the registration process on the official tender portal. All necessary documents, including technical and financial proposals, should be submitted electronically before the deadline. Adhering strictly to the specified format and submission guidelines is crucial for the acceptance of proposals.
The payment terms stipulate clear requirements regarding the contractor’s financial obligations and are likely contingent upon service delivery milestones. Bidders must understand these terms thoroughly to align their financial and operational strategies within the tender.
This tender includes special provisions aimed at supporting MSEs, providing them with a distinct advantage during the evaluation and selection process. MSEs may receive favorable consideration based on predefined criteria, encouraging local businesses to compete effectively in public procurement practices.
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