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Department of Space Tender by Indian Space Research Organization (GEM/2025/B/6108114)

Precision Package Unit,Copper Refrigerant Piping,Copper Piping,Copper cabling,Installation of coppe

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Department of Space Tender by Indian Space Research Organization (GEM/2025/B/6108114)

Tender Timeline

Tender Issue
April 22, 2025 at 4:29 PM

Title: Supply Installation Testing Commissioning of 30 TR Precision AC Units

Reference Number: GEM/2025/B/6108114

Issuing Authority:

The tender is being issued by the Department of Space. This esteemed department is responsible for significant advancements in the aerospace and associated technologies within the country.

Scope of Work and Objectives:

The purpose of this tender is to solicit bids for the supply, installation, testing, and commissioning of 30 TR Precision AC Units along with associated requirements such as copper refrigerant piping, copper cabling, installation of copper piping, and the installation of humidifier systems and minor civil works. This project aims to create an optimized environmental control atmosphere for sensitive equipment, ensuring optimal operational efficiency.

Eligibility Criteria:

Eligible bidders must possess the necessary qualifications and experience relevant to the scope of work detailed above. Specifically, entities must be legally registered with the appropriate governmental authorities and must demonstrate past performance on similar projects. Companies classified as Micro, Small, and Medium Enterprises (MSEs), as well as startups, are encouraged to apply and take advantage of special provisions available to them.

Technical Requirements:

Bidders must comply with predefined technical specifications, ensuring the Precision AC Units meet the efficiency ratings and other operational parameters expected by the Department of Space. Compliance with quality standards, along with effective testing protocols, is mandatory. Technical documents should detail all required specifications such as energy efficiency ratios, refrigerant types, installation details, and functionality under varying environmental conditions.

Financial Requirements:

Each bidder will need to provide a financial proposal that reflects the total cost of the installation, including all supplementary materials like copper piping, cabling, and civil works. Additionally, bidders must be prepared to submit an Earnest Money Deposit (EMD) as proof of commitment. The exact amount will depend on the detailed financial evaluation, which will consider unit costs and overall project expenditure.

Document Submission Details:

All submissions must be completed electronically via the designated platform. Required documents include financial proposals, technical specifications, and qualifications, adhering to the accepted formats specified in the tender. Responses to this tender should be concise and formatted to ensure clarity.

Special Provisions:

The tender specifically encourages participation from Micro, Small, and Medium Enterprises (MSEs) and startups by providing avenues for inclusion and additional support. Those entities are eligible for benefits that encourage them to compete and contribute to the economy.

Evaluation Process:

An evaluation committee will assess submissions based on criteria aligned with the technical and financial requirements. Bids will be evaluated for compliance with both the technical specifications and financial viability, ensuring that only qualified and capable suppliers are awarded.

Delivery Locations:

The delivery of all items is expected to coincide with installation schedules and will take place at sites determined by the Department of Space. Detailed logistical specifications will be provided upon successful tender acceptance.

Contact Information:

For additional clarification or further inquiries, interested bidders are encouraged to consult the official portals managed by the Department of Space. While contact details are not specified here, official communication channels should be explored for all necessary support.

In summary, this tender represents a critical step in enhancing environmental control systems, essential for the technology and operations of the Department of Space. Bidders are encouraged to present competitive, well-documented proposals.


General Information

Item Category
Precision Package Unit , Copper Refrigerant Piping , Copper Piping , Copper cabling , Installation of copper cabling , Supply and Installation of CPVC drain pipe , Supply and Installation of humidifier water piping , Supply and Installation of humidifier header water piping , Minor civil works
Ministry Name
Department Name

Financial Information

Bid Offer Validity
180 (Days)
Arbitration Clause
No
Mediation Clause
No

Evaluation and Technical Information

Evaluation Method
Total value wise evaluation
RA Qualification Rule
50% Lowest Priced Technically Qualified Bidders
Inspection Required
Yes
Technical Clarifications Time
2 Days

Tender Documents

5 Documents
GeM-Bidding-7704412.pdfMain Document
BOQ DocumentBOQ BOQ
BOQ DocumentBOQ BOQ
Buyer uploaded ATC documentATC ATC
GEM General Terms and Conditions DocumentGEM_GENERAL_TERMS_AND_CONDITIONS

Documents Required from Seller

  • Additional Doc 1 (Requested in ATC) *In case any bidder is seeking exemption from Experience / Turnover Criteria
  • the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer

Frequently Asked Questions

The eligibility requirements include being a registered entity and possessing relevant experience in similar projects. Companies must demonstrate past performance and have the capacity to deliver the technical specifications outlined in the tender. Micro, Small, and Medium Enterprises (MSEs) and startups are encouraged to participate and may benefit from specific provisions designed to support their involvement in public procurement processes.

The technical specifications require that the Precision AC Units adhere to specific efficiency ratios and operational capabilities as defined in the tender. This includes compliance with energy consumption standards, refrigerant types used, and functionality across varying operational conditions. Bidders should provide detailed documentation on performance metrics to demonstrate compliance with the specified requirements.

The Earnest Money Deposit (EMD) is a financial commitment required from all bidders as part of the submission process. The exact amount will be specified in the tender documentation and is intended to demonstrate the bidder’s seriousness in participating in the procurement process. Failure to submit the EMD may result in disqualification of the bid.

The evaluation and selection process will be carried out by a dedicated committee who will review the submitted proposals based on both technical and financial criteria. Bids will be assessed for compliance with the detailed specifications, and evaluations will consider the overall value offered, technical merit, and the financial proposal’s viability.

Yes, there are specific provisions for MSEs within this tender to encourage their participation. These include simplified registration processes, potential relaxation of certain technical criteria, and opportunities for financing support. MSEs are urged to take advantage of these offerings to enable competitive bidding and active participation in the procurement environment.

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