Tender Title: Replacement of existing PAC system with 3 TR Ductable AC units at Transmission Room TE Shevapet

Tender Reference Number: GEM/2025/B/6143791

Issuing Authority: Department of Telecommunications (DOT), Ministry of Communications

The Department of Telecommunications is seeking qualified bidders for the replacement of the existing PAC system with three TR ductable air conditioning (AC) units at the Transmission Room of TE Shevapet. This tender aims to procure high-efficiency ductable type split AC units along with essential accessories to enhance the cooling system's performance and energy efficiency in the specified facility.

Scope of Work and Objectives

The scope of work under this tender includes the supply, installation, testing, and commissioning of the ductable air conditioning units. The successful bidder will be responsible for:

• Supplying Ductable type split AC Units that meet specified energy efficiency ratings.
• Installing required plumbing and electrical connections.
• Providing extra copper refrigerant piping to ensure optimal system performance.
• Delivering 5 core two and a half sqmm PVC insulated copper conductor cord wire for electrical connections.
• Fabricating and providing a heavy-duty readymade powder-coated frame to support the AC units.

The primary objective is to replace outdated PAC systems with modern, energy-efficient solutions that provide reliable cooling for the Transmission Room, thus minimizing operational downtime and enhancing user comfort.

Eligibility Criteria

To qualify for this tender, bidders must satisfy the following eligibility requirements:

• Be a registered legal entity, capable of undertaking the scope of work as detailed in the tender.
• Demonstrate experience in providing similar air conditioning solutions and installations.
• Present relevant certifications and accreditations for the technical specifications of the AC units being proposed.

Technical Requirements

The technical specifications for the equipment include:

• Three TR ductable AC units with advanced energy efficiency ratings.
• Compliance with local and national quality standards for equipment safety and energy usage.
• Necessary components such as refrigerant lines, electrical accessories, and supporting structures.

Financial Requirements

Prices must be competitive while reflecting the quality and performance of the products proposed. Bidders are required to present a clear breakdown of costs associated with the equipment and installation. Financial proposals should be comprehensive, including any taxes, duties, and delivery charges.

Document Submission Details

All tender documents must be submitted electronically through the designated e-procurement platform. Bidders should ensure all required documents, including technical proposals, financial bids, and qualifying certificates, are complete and correctly formatted.

Special Provisions

While specific provisions for Micro, Small, and Medium Enterprises (MSEs) are not explicitly outlined here, participants are encouraged to check the relevant policies that might offer preferential treatment or benefits to qualifying bidders.

Evaluation Process

Submissions will be evaluated based on technical merit, financial competitiveness, and compliance with all submission guidelines. The evaluation committee will consider the robustness of the proposals, including the ability to meet the technical specifications and the strength of past performance evidence.

Delivery Locations

The primary delivery location for the equipment is defined as the Transmission Room at TE Shevapet. Successful bidders must coordinate logistics to ensure timely delivery and installation at this site.

Contact Information

For additional inquiries regarding the tender, bidders are encouraged to utilize the contact options available through the e-procurement portal.