Tender Title: Tentage Service Lumpsum Based
Tender Reference Number: GEM/2025/B/6164102
The Tendering Authority, the Education Department Gujarat, invites submissions for the provision of Tentage Services. This tender encompasses a comprehensive range of services related to the setup and management of tentage facilities, adhering to specified requirements under a lump sum financial bidding approach. The overall objective is to procure high-quality tentage services in a cost-effective manner suitable for various educational functions and events.
Scope of Work and Objectives
The primary scope of work includes the provision of robust tentage solutions, which entails the supply, setup, and maintenance of tents during educational events. The objectives are to ensure a conducive environment for gatherings, seminars, workshops, and other educational functions through reliable and professional tenting services.
Eligibility Criteria
To qualify for this tender, bidders must adhere to specific eligibility criteria. Registered entities with a proven track record in providing tentage services are encouraged to participate. The submission must include necessary documentation that demonstrates experience and capability in handling similar projects.
Technical Requirements
The technical requirements for this tender mandate that the tents provided should meet industry standards for safety and quality. This includes ensuring appropriate materials that comply with fire safety regulations and weather resistance stipulations. Bidders must submit detailed technical specifications of the tents including dimensions, setup time, and other relevant characteristics.
Financial Requirements
Bidders are required to submit a financial proposal that adheres to the lump sum basis indicated in the tender guidelines. This financial proposal must detail all costs associated with the tentage services, ensuring affordability while meeting the quality standards outlined.
Document Submission Details
Interested bidders should ensure that their submission includes all relevant documents such as company registration documents, technical specifications, and financial proposals in the specified format. Bids must be submitted electronically by the designated method, and bidders should ensure that they do not miss submitting before the deadline indicated in the tender guidelines.
Special Provisions
Consideration will be given to Micro, Small, and Medium Enterprises (MSEs) and startups as part of the tender evaluation process. Such entities are encouraged to participate, as they may benefit from relaxed eligibility norms and supportive evaluation criteria.
Evaluation Process
Bids will be assessed based on a defined evaluation process which includes analyzing both the technical and financial proposals. A comprehensive scoring matrix will be employed to ensure fair assessment, focusing on quality, experience, and cost.
Delivery Locations
The provision of tentage services will primarily serve various designated locations across Gujarat as specified by the Education Department in subsequent communications with successful bidders.
Contact Information
For additional inquiries regarding this tender, bidders are encouraged to reach out to the Education Department Gujarat directly through the contact details provided in the tender notice. All interested parties should ensure they utilize proper communication channels for any clarification or additional information needed.
This tender presents an opportunity for qualified suppliers to engage in a fruitful collaboration that supports educational events across Gujarat. By ensuring that all criteria and requirements are met, bidders can contribute significantly to the success of this initiative while also enhancing their visibility and fostering business growth within the education sector.
General Information
Financial Information
Evaluation and Technical Information
Tender Documents
4 DocumentsDocuments Required from Seller
- Experience Criteria
- Bidder Turnover
- Certificate (Requested in ATC) *In case any bidder is seeking exemption from Experience / Turnover Criteria
- the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer
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Frequently Asked Questions
The eligibility requirements include being a registered entity capable of providing comprehensive tentage services. Bidders must demonstrate prior experience in similar projects, along with necessary certifications and compliance with local policies. Documentation verifying the company’s capacity and technical capability must be included in the bid submission.
The technical specifications for the tentage services include compliance with safety standards and durability requirements. Bidders should provide details on materials used, fire resistance, design specifics, and setup procedures to ensure that the service meets the quality standards expected by the Education Department.
Bidders must provide a performance security as part of the tender submission, which serves as a financial assurance that the bidder will fulfill the contract obligations. The specifics of the performance security, including the amount and format, will be detailed in the tender documentation, ensuring adequate cover for the successful delivery of services.
Documents must be submitted electronically via the specified procurement platform. Bidders should adhere to the accepted document formats as outlined in the tender instructions, ensuring all submissions are complete and accurate to avoid disqualification.
Yes, the tender provides specific benefits for MSEs. These include relaxed eligibility criteria and potential additional points in the evaluation process, promoting inclusivity and supporting small businesses in participating in significant government tenders. Bidders are encouraged to highlight their MSE status in their submissions.
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