Tender Title: Testing Service for On-Board / Commissioned Equipment/ Instrument related to Plant
Reference Number: GEM/2025/B/6074021
Issuing Authority/Department: Energy and Petro Chemicals Department Gujarat

Scope of Work and Objectives

The primary objective of this tender is to engage qualified service providers to deliver testing services for on-board and commissioned equipment/instruments related to plant operations. The scope of work encompasses a comprehensive range of testing procedures, ensuring that all equipment and instruments function optimally and adhere to established standards. This tender aims to improve operational efficiency and enhance safety protocols within the energy and petrochemicals sector.

Eligibility Criteria

To be eligible to participate in this tender, bidders must meet specific requirements, including:

• Registration as a legal entity with relevant industry certifications.
• Proven experience in providing similar testing services, especially within the energy or petrochemical sectors.
• Financial stability, demonstrated through tax records and annual financial statements.
• Compliance with all relevant laws and regulations governing procurement.

Technical Requirements

The technical requirements for this tender emphasize the need for advanced testing methodologies and equipment. Bidders must possess:

• Certified machinery and instruments for carrying out comprehensive testing.
• Participation in quality assurance and quality control measures.
• Knowledge of safety protocols and testing standards specific to the energy and petrochemical industries.
• Skilled personnel capable of executing high-quality testing services effectively.

Financial Requirements

Bidders should provide documented evidence of their financial capacity to undertake this project. This includes:

• A recorded track of financial stability over the past three years.
• Any outstanding debts must be disclosed.
• Bidders must be prepared to furnish Performance Security as a guarantee complying with the contractual obligations.

Document Submission Details

All submission documents must be presented in accordance with the outlined guidelines. This includes:

• Technical proposals that detail the methodology and equipment to be utilized.
• Financial proposals that include a breakdown of costs and pricing strategies.
• Required certificates and compliance documents. Bidders are encouraged to ensure all documents are completed and submitted in the accepted formats to avoid disqualification.

Special Provisions

This tender has provisions that benefit Micro, Small, and Medium Enterprises (MSEs) and startups. These groups are encouraged to apply, as the evaluation criteria will take into consideration the unique challenges these enterprises face. The objective is to provide a fair opportunity and support local businesses contributing to the regional economy.

Evaluation Process

The evaluation process is planned to be transparent and structured, focusing on both the technical and financial proposals. Final selection will be based on:

• The robustness of the technical proposal, including compliance with standards.
• Cost-effectiveness and financial viability of the submitted bids.

Bidders willing to engage with this tender must ensure comprehensive documentation and clear communication throughout the evaluation phase.

Delivery Locations

Successful bidders will be informed of specific delivery locations upon contract finalization. The objective is to guarantee that testing services are rendered efficiently at designated sites as specified in the initial bid.

Contact Information

For further inquiries regarding this tender, participants can reach out to the procurement office within the Energy and Petro Chemicals Department Gujarat. It is recommended to ensure that all communications are professional and concise, focusing on clarifications that may assist in the tendering process.