GAIL India Limited Tender by Gail India Limited (14776f702)

Tender Title: Custom Bid for Services - 1st Year AMC for Maintenance of Ms. VERTIV ENERGY PRIVATE LIMITED Make 2x5
Reference Number: 14776f702
Issuing Authority/Department: GAIL India Limited, Ministry of Petroleum and Natural Gas

Scope of Work and Objectives

The scope of work for this tender involves the Annual Maintenance Contract (AMC) services for the maintenance of two 50 kVA UPS systems and their associated Static Voltage Regulators (SVRs) supplied by Ms. VERTIV ENERGY PRIVATE LIMITED. The objective is to ensure optimal performance and reliability of the UPS systems, thereby safeguarding critical power supply to operations. The successful bidder will be responsible for executing the required preventive and corrective maintenance activities, including routine checks, diagnostics, and prompt repairs as necessary.

Eligibility Criteria

To be eligible for this tender, bidders must be a registered entity and meet the qualifications set by the issuing authority. It is essential for bidders to provide valid documentation to demonstrate their capability in managing AMCs for similar equipment and services. The eligibility requirements focus on experience, financial stability, and technical competency in handling UPS maintenance.

Technical Requirements

Bidders are expected to possess the necessary technical expertise and certifications for servicing and maintaining UPS systems. This includes familiarity with industry standards for service procedures, availability of trained technicians, and having the appropriate tools and spare parts to carry out maintenance efficiently. It is also mandatory for bidders to comply with quality standards in maintenance practices.

Financial Requirements

Bidders must quote a total lumpsum amount for both the 1st Year and 2nd Year AMC, which should include all applicable GST. Financial stability may also be assessed through the submission of relevant financial documents, including balance sheets, profit-loss statements, and tax compliance certificates, to ensure their capability to execute the contract financially.

Document Submission Details

All necessary documents, including technical and financial proposals, must be submitted in the prescribed format. Bidders are encouraged to review the detailed submission guidelines to ensure all requirements are met. Submissions should be clear, concise, and complete to avoid disqualification.

Special Provisions

This tender may have special provisions benefiting Micro, Small, and Medium Enterprises (MSEs) and startups. Bidders belonging to these categories should ensure they provide valid certifications that confirm their status to avail any related benefits.

Evaluation Process

Bids will be evaluated on the basis of technical and financial compliance. The evaluation committee will assess proposals against pre-defined criteria that detail both qualitative and quantitative aspects. Price evaluation will consider the total cost of services over the contract term.

Delivery Locations

The maintenance services will be rendered at specified sites where the UPS units are installed, as directed by GAIL India Limited. Successful bidders are expected to be equipped to mobilize quickly for service requirements.

Contact Information

For any clarifications related to the tender, bidders may contact the issuing authority through the official communication channels provided in the tender documents. However, please confirm any inquiries or communication based on the official guidelines stated.