Government Tender for Hiring Diesel Utility Vehicles with Driver in Mehsana, 2-Year Contract

This government tender invites qualified bidders to provide diesel-driven, non-air-conditioned utility vehicles with a 5-seater capacity and 1 MT loading capacity for Gujarat Energy Transmission Corporation Limited (GETCO). The contract spans 24 months, supporting GETCO's operational needs at the Mehsana Circle Office. The tender aims to ensure reliable transportation for official duties, offering a comprehensive scope that includes vehicle supply, driver services, and adherence to specified standards. The selected vendor will be responsible for providing vehicles that meet the technical and safety specifications outlined in the tender documents. Bidders must submit their proposals through the online NPROCURE portal within the specified deadline, along with all mandatory documents and security deposits. This opportunity is ideal for vehicle rental companies, transport service providers, and fleet operators seeking to collaborate with a leading government utility in Gujarat.

The scope of work includes:

• Provision of diesel-driven, non-air-conditioned utility vehicles with a 5-seater capacity (4+1) and 1 MT loading capacity.
• Vehicles must be new or in excellent condition, compliant with RTO, PUC, insurance, and other legal requirements.
• Driver services to be provided for 12 hours daily.
• Vehicles should operate up to 3000 KM per month.
• Operational period: 24 months starting from the date of contract award.
• Vehicles must be available at the designated location: Mehsana- Visnagar Road, Mehsana.
• Bidders are required to submit vehicle details, cost quotations, and proof of compliance.
• The contractor must ensure regular maintenance and availability of vehicles.
• Compliance with safety standards and timely reporting are mandatory.

Specification	Details
Vehicle Type	Diesel, Non-Air Conditioned
Capacity	5 Seater (4+1)
Loading Capacity	1 MT
Operating Hours	12 hours/day
Monthly KM	3000 KM
Contract Duration	24 months

The selected vendor will be responsible for **vehicle maintenance, driver deployment,** and **adherence to all legal and safety regulations** during the contract period.

✓ Must have valid registration and ownership documents for the vehicles.
✓ Must submit Copy of Payment of Tender Fee and EMD as specified.
✓ Must provide Vehicle Documents including RC Book, PUC, Insurance, and RTO Tax.
✓ Must have Self Attested copies of PAN and GST Registration.
✓ Must submit PF registration and last ECR.
✓ Must provide Diesel Price Certificate/Invoice from government-approved agencies within the last 15 days.
✓ Must submit Third Party Agreement if using other owner vehicles.
✓ Must demonstrate financial stability with minimum annual turnover as per the tender requirements.

Criteria	Details
Minimum Annual Turnover	Rs. X lakh (to be specified by the tender)
Valid Vehicle Registration	Yes
Legal Compliance	Must adhere to all RTO and legal standards
Experience	Prior experience in vehicle leasing or transportation services
Financial Stability	Proof of financial health, bank statements, or turnover certificates

**Note:** All documents must be valid, self-attested, and submitted in the specified format as part of the preliminary bid.

Parameter	Requirement
Vehicle Type	Diesel, Non-Air Conditioned
Capacity	5 Seater (4+1)
Loading Capacity	1 MT
Age of Vehicle	Not more than 3 years
Fuel	Diesel
Maintenance	Regular servicing as per manufacturer standards
Safety Features	Seat belts, fire extinguisher, first aid kit
Registration	RTO registered, valid for Gujarat
Insurance	Comprehensive insurance coverage

Sequential process: 1. Submit bid documents online before the deadline. 2. Ensure all technical specifications are met. 3. Attend pre-bid meetings if scheduled. 4. Await evaluation and bid opening. 5. Successful bidders will be notified for contract signing.

The estimated cost for the entire contract is approximately Rs. 13,27,848.00, with a bid security deposit (EMD) of Rs. 13,280. Bidders should prepare a detailed financial proposal including vehicle rental charges, driver wages, and maintenance costs. Payment terms will be based on monthly invoices, subject to verification of vehicle performance and compliance. The financial bid must be submitted through the designated online portal in the prescribed format.

Cost Component	Amount (Rs.)
Estimated Total Cost	Rs. 13,27,848.00
Bid Security (EMD)	Rs. 13,280
Payment Schedule	Monthly, post-verification
Payment Terms	Net 30 days from invoice receipt

Bidders must ensure transparency and accuracy in their financial proposals to qualify for evaluation.

1. Download and review the tender documents from the official portal.
2. Submit the Tender Fee and EMD along with all required documents before the deadline.
3. Attend the pre-bid meeting if scheduled.
4. Submit the technical and financial bids electronically via the NPROCURE portal.
5. The bids will be opened publicly on the specified date.
6. Evaluation will be based on compliance, technical merit, and price.
7. Successful bidders will be notified for contract signing.

Timeline	Date & Details
Bid Submission Start	02-05-2025 18:00
Bid Submission End	26-05-2025 16:00
Bid Opening	26-05-2025 16:04
Contract Award	To be notified

**Important:** Bidders must submit all documents in the prescribed format and ensure timely submission to avoid disqualification.

Bids will be evaluated based on:

Criteria	Weightage
Technical compliance and vehicle quality	50%
Financial bid	30%
Past experience and credentials	20%

**Minimum qualifying marks for technical evaluation:** 70%

Evaluation factors include vehicle condition, compliance with specifications, bidder’s experience, and financial competitiveness. Only bids meeting the minimum thresholds will be considered for award.

Date	Event	Details
02-05-2025	Bid Start Date	Bid submission opens at 6:00 PM
26-05-2025	Bid End Date	Last date for bid submission at 4:00 PM
26-05-2025	Bid Opening	Public bid opening at 4:04 PM
27-05-2025	Evaluation Completion	Expected date for evaluation completion
30-05-2025	Contract Award	Tentative date for award notification

**Note:** All dates are subject to change; bidders are advised to regularly check the portal for updates.

Official Contact for Tender Enquiries:

| Name | Superintending Engineer, GETCO, Circle Office, Mehsana |
| Email | setrmehsana.getco@gebmail.com |
| Phone | +91-79-40007517, 40007514, 40007515 |
| Address | Mehsana- Visnagar Road, Mehsana |

Bidders can contact during working hours for clarifications, training, or support related to the tender process. All communications should reference the tender number MTC/052025/n-40.

This tender is part of Gujarat Energy Transmission Corporation Limited's ongoing infrastructure development initiatives. Bidders are encouraged to participate in free vendor training sessions organized every Saturday at (n)code solutions, Ahmedabad. All submissions must adhere strictly to the guidelines outlined in the tender documents. The procurement process emphasizes transparency, fair competition, and compliance with government norms. Bidders should ensure their documents are complete, valid, and submitted within the stipulated timelines to avoid disqualification.