Government Tender for Hiring Non-AC Utility Jeep Pickup for Surat Urban Division

This government tender invites qualified service providers to bid for the hiring of non-AC closed body jeep utility pickups with a seating capacity of 4+1. The vehicles should not be more than 3 months old, suitable for 24-hour operations, and intended for use in Dindoli under Surat Urban Division. The project duration is 36 months, with an estimated cost of approximately INR 21,42,000. The tender aims to engage reliable vehicle service providers to support power and energy sector operations in Surat, Gujarat. The procurement process is managed by Dakshin Gujarat Vij Company Ltd. (DGVCL), a key player in the power distribution sector, ensuring transparency and competitive bidding. Interested bidders must submit their proposals online, including tender fee and EMD receipts, along with technical documentation. The tender process includes preliminary, technical, and price bid stages, with evaluation based on predefined criteria. This opportunity is ideal for transportation companies specializing in vehicle leasing and maintenance, seeking to collaborate with government entities for long-term service contracts.

The scope of work includes:

• Providing non-AC closed body jeep utility pickups with a seating capacity of 4+1.
• Vehicles must be not more than 3 months old at the time of deployment.
• Vehicles should be suitable for 24-hour operational use.
• The contract duration is 36 months.
• Bidders are responsible for ensuring vehicles meet all safety and operational standards as specified in the tender documents.
• Vehicles must be maintained in good condition and comply with all applicable local regulations.
• The selected service provider will be responsible for vehicle deployment, maintenance, and timely service delivery.

Specification	Details
Vehicle Type	Utility Jeep Pickup
Seating Capacity	4+1
Age of Vehicle	Not more than 3 months
Usage Duration	24 hours daily
Contract Period	36 months

- The successful bidder shall submit all required documents, including registration, insurance, and maintenance records, as specified in the tender.

✓ Must have valid digital signature certificates as per the Information Technology Act-2000.
✓ Must have experience in providing vehicle leasing or rental services for government or large organizations.
✓ Must submit tender fee payment receipt and EMD receipt online.
✓ Must possess valid vehicle registration, insurance, and pollution control certificates.
✓ Financial stability verified through submitted documents, with an estimated project cost of at least INR 21,42,000.

Qualification Criteria	Details
Tender Fee	Paid and receipt submitted
EMD	INR 20,000, paid and receipt submitted
Experience	Minimum 2 years in vehicle leasing
Vehicle Standards	Must comply with local transportation laws
Financial Capacity	Demonstrated ability to support contract costs

**Note:** Bidders must upload all mandatory documents during submission as outlined in the tender guidelines.

Parameter	Specification
Vehicle Type	Non-AC Closed Body Jeep
Seating Capacity	4+1
Age of Vehicle	Not more than 3 months
Condition	Well-maintained, compliant with safety standards
Fuel Type	Petrol or Diesel (as specified in tender)
Registration	Valid registration certificate
Insurance	Comprehensive insurance coverage
Pollution Control	Valid pollution control certificate

Sequential Process: 1. Bidders prepare technical documentation. 2. Submit technical bid along with required documents. 3. Technical evaluation conducted. 4. Shortlisted bidders proceed to price bid submission.

The estimated project cost is INR 21,42,000, with a bid offer validity of 180 days. The financial proposal should include detailed cost breakdowns such as vehicle rental charges, maintenance, insurance, and other applicable costs. The bid security (EMD) of INR 20,000 must be submitted along with the bid. Payment terms are aligned with project milestones, with initial payment upon contract signing and subsequent payments based on monthly or quarterly invoicing. The tender document provides a detailed schedule of costs, ensuring transparency and competitiveness. Bidders must adhere to the financial terms specified to qualify for evaluation.

1. Download and review tender documents from the official portal.
2. Submit tender fee and EMD online before the deadline.
3. Upload technical documents and bid forms as per specified formats.
4. Attend pre-bid meetings if scheduled.
5. Technical evaluation will be conducted on 28-05-2025.
6. Shortlisted bidders will be invited for price bid opening.
7. Final evaluation and award notification will follow.

Timeline	Event
23-09-2024	Tender publication and start of bid submission
27-05-2025	Last date for bid submission
28-05-2025	Evaluation stages (Preliminary, Technical, Price Bid)
28-05-2025	Expected date for bid evaluation
To be notified	Contract award and signing

**Important:** Bidders must ensure all documents are submitted before the deadline and follow the specified procedures for a successful bid.

Bids will be evaluated based on:

Criteria	Weightage
Technical compliance	40%
Experience and past performance	30%
Cost competitiveness	30%

**Minimum qualifying marks:** - Technical compliance score of at least 70% - Financial bid within the budget limits

Evaluation factors include vehicle quality, bidder’s experience, financial stability, and adherence to technical specifications. The highest-scoring bid will be considered for award, subject to meeting all eligibility and compliance criteria.

Date	Event	Details
23-09-2024	Tender publication	Tender notice released
17-09-2024	Bid submission start	Bidders can start submitting bids
27-05-2025	Bid submission deadline	Last date for bid submission
28-05-2025	Evaluation and technical review	Evaluation stages scheduled
To be notified	Contract award	Final decision communicated

**Note:** Bidders are advised to submit all documents before the deadline to avoid disqualification.

For queries and assistance, contact:

Office: The E.E.(O&M), Surat Urban Division, Dakshin Gujarat Vij Company Ltd. (DGVCL)
Address: Opp. Batliboi Company, Udhana-Navsari Road, Surat-395023, Gujarat
Phone: 6357428979
Email: nprocure@ncode.in

Contact Person	Designation
Surat Urban Division Officer	Tender In-charge

Support is available during office hours, and bidders are encouraged to seek clarifications before submission.

All bidders must adhere to the terms and conditions specified in the tender document. The procurement process is transparent, with evaluation based on merit and compliance. Bidders are encouraged to participate in the free vendor training sessions organized weekly at (n)code solutions, Ahmedabad, to familiarize themselves with the online bidding platform. The tender aims to ensure the engagement of reliable vehicle service providers for a long-term contract supporting power distribution operations in Surat, Gujarat. Detailed instructions, technical specifications, and contractual obligations are outlined in the tender documents available for download.