Guj Info Petro Limited Tender for CCTV System Supply, Installation & Maintenance

Guj Info Petro Limited (GIPL) invites qualified bidders to participate in a tender for the supply, installation, testing, commissioning, and maintenance of an upgraded CCTV surveillance system across GSPC Gujarat offices and site locations. This project aims to enhance security infrastructure by upgrading existing CCTV systems and providing comprehensive Annual Maintenance Contracts (AMC). The tender is open to experienced security solutions providers with proven track records in large-scale CCTV projects. The procurement process involves multiple stages, including preliminary, technical, and commercial evaluations, with deadlines set for June 19 and June 21, 2025. The total project scope encompasses hardware supply, professional installation, system testing, and ongoing maintenance support. Bidders must adhere to the specified eligibility criteria and technical specifications to qualify for participation. This opportunity offers a chance to collaborate with a prominent government-linked organization in Gujarat, contributing to improved security and surveillance across key government and corporate sites.

The scope of work includes:

• Supply of CCTV hardware and accessories as per specifications detailed in the tender documents.
• Installation of CCTV cameras and related infrastructure at designated locations across Gujarat.
• Testing and commissioning of the entire surveillance system to ensure operational efficiency.
• Provision of comprehensive maintenance services for the existing CCTV systems, including repairs and software updates.
• Training of designated personnel for system operation and troubleshooting.

The process involves:

1. Receiving and evaluating bids.
2. Conducting technical assessment and site inspections.
3. Finalizing the contract with the selected bidder.
4. Executing the supply and installation within the stipulated completion period.
5. Providing ongoing AMC support as per contractual terms.

The hardware specifications include high-resolution cameras, reliable networking equipment, and compatible software solutions, with detailed technical parameters available in the tender documents.

Specification	Details
Camera Type	PTZ, Dome, Bullet
Resolution	Minimum 4MP
Storage	Minimum 30 days recording
Network	Gigabit Ethernet
Power Supply	230V AC

All deliverables must meet the standards outlined in the tender to ensure system integrity and security compliance.

• ✓ Must have valid registration and licensing to operate as a security equipment supplier.
• ✓ Proven experience in executing CCTV installation and maintenance projects of similar scale.
• ✓ Submit all required documents as specified in the tender, including technical credentials and financial statements.
• ✓ Provide proof of financial stability, with a minimum average annual turnover of ₹50 lakhs over the past three years.
• ✓ Submit EMD of ₹77,954 along with the bid.

Qualification Criteria	Minimum Requirement
Experience	At least 3 similar projects completed in last 5 years
Financial Stability	Average annual turnover of ₹50 lakhs
Certification	Valid ISO or equivalent certification
EMD	₹77,954 (refundable)

Bidders must meet all eligibility criteria to qualify for technical and commercial evaluation stages.

The CCTV system must adhere to the following technical parameters:

• Camera Resolution: Minimum 4 Megapixels
• Night Vision: Yes, with IR range of at least 30 meters
• Network Protocols: Support for ONVIF compliance
• Storage Capacity: Minimum 30 days of continuous recording
• Power Supply: 230V AC with backup options
• Environmental Standards: IP66 or higher for outdoor cameras

Technical procedures include:

• Pre-installation site survey
• Hardware configuration as per specifications
• Network integration and testing
• System commissioning and acceptance testing

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Sample Technical Specification:

• Camera Type: PTZ
• Resolution: 4MP
• IR Range: 30 meters
• Storage: 1TB HDD
• Connectivity: Ethernet

The estimated project budget ranges between ₹50 lakhs to ₹70 lakhs, covering hardware procurement, installation, testing, and maintenance. The payment schedule is as follows:

Payment Milestone	Percentage of Total Cost
Upon contract signing	10%
After hardware delivery	30%
Post-installation testing	30%
During AMC period	30%

Bidders should submit detailed cost breakdowns in their financial proposals, including hardware costs, labor, software licensing, and AMC charges. All costs must be inclusive of applicable taxes and duties. The bid validity period is 120 days from the bid submission deadline.

The bidding process involves the following steps:

1. Download and review tender documents from the official portal.
2. Attend pre-bid meeting (if scheduled) for clarifications.
3. Submit bid electronically before the deadline of June 16, 2025, 6:00 PM.
4. Bid opening will be conducted on June 16, 2025, at 6:00 PM in the presence of authorized representatives.
5. Technical evaluation will be completed by June 19, 2025.
6. Commercial evaluation will follow, with final award decision made by June 21, 2025.

Step	Date	Details
Bid Submission Deadline	16-06-2025 18:00	Submit all documents online
Bid Opening	16-06-2025 18:00	Public opening at designated venue
Technical Evaluation	19-06-2025	Review of technical proposals
Commercial Evaluation	21-06-2025	Final evaluation and award

**Ensure all documents are complete and submitted as per instructions** to avoid disqualification.

Proposals will be evaluated based on:

Criteria	Weightage
Technical compliance and experience	50%
Financial proposal	30%
Past performance and client references	10%
Delivery timeline	10%

Minimum thresholds include: - **Technical compliance score of at least 70%** - **Financial proposal within budget limits**

Bidders must demonstrate technical capability, financial stability, and relevant experience to qualify for the final selection.

For queries and assistance, bidders can contact:

Name	Designation	Email	Phone
Mahesh Gohel	Officer Inviting Bids	projects@gipl.net	N/A

**Address for correspondence:** Guj Info Petro Ltd (GIPL), 2nd Floor, Block 15, Udhyog Bhavan, Sector 11, Gandhinagar, Gujarat 382011. Email: projects@gipl.net. For technical support, contact (n)Procure support team at +91-79-40007517 or via email at nprocure@ncode.in.

All bidders are encouraged to participate in the free vendor training sessions held every Saturday between 4:00 PM and 5:00 PM at (n)code Solutions, Ahmedabad, to better understand the online bidding process. Ensure compliance with all tender terms and conditions, including submission of required documents and EMD. The tender process is managed through the official NProcure portal, and bidders must procure a valid Digital Certificate for signing electronic bids. Detailed tender documents and related information are available for download from the portal. Bidders are advised to review all specifications and requirements carefully to ensure compliance and successful submission.