Gujarat Government Tender for Mandap Decoration, Temporary Stalls & Electrical Works 2025

This government tender invites qualified contractors to undertake Mandap Decoration, design and execution of temporary stalls, electrical works, and related structures for exhibitions across various districts in Gujarat. The project duration is one year, aiming to facilitate vibrant exhibitions, sales events, and cultural programs. The scope includes designing decorative Mandaps, setting up exhibition stalls, electrical installations, and securing necessary Fire NOC approvals. Bidders must comply with specified technical and safety standards, ensuring high-quality execution. The tender is issued by Gujarat Women Economic Development Corporation Ltd, targeting experienced event management and electrical service providers. The project offers significant opportunities for companies specializing in event decoration, electrical infrastructure, and safety compliance to showcase their expertise in a high-profile government project. The estimated value of the tender ranges between a minimum of INR 2,40,00,000 and a maximum of INR 3,00,00,000. The tender process is open to eligible firms with relevant experience and financial stability, with bid submission deadlines set for May 26, 2025.

The scope of work includes:

• Designing and decorating Mandaps suitable for exhibitions and cultural events.
• Construction and setup of temporary stalls at designated venues.
• Electrical installations including lighting, power supply, and safety measures.
• Ensuring compliance with fire safety regulations and obtaining Fire NOC approvals.
• Coordinating utility connections and structural safety measures.

The process involves:

1. Receiving and reviewing bid documents.
2. Submitting technical and financial proposals by the deadline.
3. Evaluation of technical bids based on experience and compliance.
4. Commercial bid opening for qualified bidders.
5. Final award and contract signing.

Key deliverables include detailed design plans, safety certificates, electrical wiring diagrams, and completion reports. Bidders must ensure timely execution and adherence to safety standards, with all work completed within the stipulated completion period as per the tender document.

✓ Must have valid registration and licenses for event decoration, electrical works, and safety compliance.
✓ Must attach scan copies of tender fee and EMD of INR 24,00,000.
✓ Proven experience in executing similar government or large-scale events.
✓ Financial stability evidenced by turnover and balance sheets for the last three years.

Qualification Criteria	Details
Tender Fee	INR 15,000 (non-refundable)
EMD	INR 24,00,000
Experience	Minimum 3 years in event decoration and electrical works
Certification	Valid safety and electrical licenses
Financials	Turnover of at least INR 1 crore annually for last 3 years

**Important:** Bidders must meet all eligibility requirements and submit all necessary documents as specified in the tender document.

Parameter	Specification
Mandap Design	Customizable, durable, and aesthetically appealing
Stall Dimensions	As per site requirements, minimum 10x10 ft
Electrical Works	220V/110V wiring, LED lighting, safety switches
Fire Safety	Fire NOC obtained, compliance with local fire codes
Materials	Weather-resistant, eco-friendly, and fire-retardant

Sequential procedures: 1. Submit detailed design and safety plans. 2. Obtain necessary approvals. 3. Execute structural and electrical works. 4. Conduct safety inspections. 5. Complete project with documentation and handover.

The estimated project budget ranges from INR 2,40,00,000 to INR 3,00,00,000, covering design, materials, labor, electrical installations, safety compliance, and miscellaneous expenses. Payment terms are typically milestone-based, with initial advance, progress payments, and final settlement after completion. The tender specifies a bid offer validity of 120 days, with detailed cost breakdowns to be submitted in the Price Bid Form. Bidders must ensure competitive pricing while maintaining quality standards. The financial proposal should align with the scope of work and include all applicable taxes and charges.

1. Download tender documents from the official portal.
2. Submit the tender fee and EMD before the deadline.
3. Prepare technical and financial bids as per specified formats.
4. Upload all documents and bids online before the bid submission deadline.
5. Attend the technical evaluation on the scheduled date.
6. Await the opening of commercial bids for qualified bidders.
7. Final evaluation and award notification.

Timeline	Date & Time
Bid Submission Start	03-05-2025 19:57
Bid Submission End	26-05-2025 18:00
Technical Evaluation	03-06-2025 15:40
Tender Opening	03-06-2025 15:30

**Note:** All submissions must be completed electronically via the official portal. Physical bids will not be accepted.

Bids will be evaluated based on:

• Technical competence and experience (40%)
• Financial proposal (30%)
• Compliance with safety and quality standards (20%)
• Past project performance and client references (10%)

Criteria	Max Score	Minimum Threshold
Experience & Past Projects	40	20
Technical Proposal	30	15
Cost Effectiveness	20	10
Safety & Certification	10	5

Bidders must meet the minimum thresholds in all categories to qualify for award consideration.

Date	Event	Details
03-05-2025	Bid Start	Tender documents available for download
26-05-2025	Bid End	Last date for bid submission at 18:00
03-06-2025	Technical Evaluation	Scheduled at 15:40
03-06-2025	Tender Opening	Scheduled at 15:30
10-06-2025	Award Notification	Expected date for final decision

**All deadlines are strict; late submissions will be rejected.**

For queries and assistance, contact:

Gujarat Women Economic Development Corporation Ltd

• Address: GWEDCL, Block No. 8, 9th Floor, Udyog Bhavan, Sector 11, Gandhinagar – 382011
• Phone: 07923227119
• Email: nprocure@ncode.in

Contact Person	Managing Director
Address	Same as above
Phone	07923227119
Email	nprocure@ncode.in

Bidders are advised to reach out for clarifications or training on online bidding procedures.

All prospective bidders must review the detailed tender document available for download. The tender process emphasizes transparency and compliance with government procurement policies. Bidders are encouraged to participate in free vendor training sessions held weekly to ensure smooth submission procedures. The project aims to enhance exhibition facilities across Gujarat, supporting local economic development and cultural promotion. Ensure all documents, including technical and financial proposals, are complete and submitted within the stipulated timelines for successful bid consideration.