Gujarat State Government Tender for Operating Departmental Drilling Rig Units 2025-26

This government tender invites qualified contractors to provide operating services for departmental drilling rig units across various sites in Gujarat for the year 2025-26. The project involves managing drilling operations, including staffing with skilled personnel such as drillers, pump operators, and helpers/labours, under the supervision of the Deputy Executive Engineer, Drilling Sub Division, Vadodara. The tender is issued by the Roads and Buildings Department of Gujarat, aiming to ensure efficient drilling operations for infrastructure development and maintenance. The total estimated cost for this project is approximately Rs 15.26 lakh, with a bid validity of 165 days. The tender process is open to experienced firms with proven capabilities in similar government projects, requiring submission of relevant documents including EMD, PAN, GST registration, income tax returns, and experience certificates. The tender deadline is scheduled for June 19, 2025, with the opening of bids by the designated authority, the Executive Engineer.

The scope of work includes:

• Operating departmental drilling rigs at multiple sites in Gujarat.
• Managing and maintaining drilling equipment to ensure operational efficiency.
• Providing trained staff including drillers, pump operators, and helpers/labours.
• Ensuring safety standards and compliance with government regulations.
• Coordinating with the Deputy Executive Engineer for scheduling and reporting.

Key deliverables:

• Fully operational drilling rigs at designated sites.
• Daily operational reports.
• Maintenance and safety compliance documentation.

The process involves:

1. Submission of technical and financial bids through the online portal.
2. Verification of submitted documents including EMD, PAN, GST, income tax returns, and experience certificates.
3. Evaluation based on eligibility criteria and technical competence.
4. Awarding of contract to the successful bidder.

Specifications comparison:

Parameter	Specification
Estimated Cost	Rs 15,26,271
Bid Validity	165 days
EMD Amount	Rs 16,000
Completion Period	As per tender document
Site Locations	Various sites in Gujarat

The contractor must ensure timely and efficient operation of drilling units, adhering to safety and quality standards mandated by the department.

Bidders must meet the following eligibility criteria:

• ✓ Must submit E.M.D. & Tender Fee as specified.
• ✓ Must possess a valid Income Permanent Account Number (PAN).
• ✓ Must provide a valid GST registration certificate.
• ✓ Must submit the Latest Income Tax Return.
• ✓ Must furnish Bank Solvency Certificate of at least 20% of the estimated cost, issued after 01/01/2025.
• ✓ Must have experience in similar work, with certificates of at least Rs 6.10 lakh in the last 5 years from Central/State Government or PSU.

Qualification Parameter	Minimum Requirement
Experience	Rs 6.10 lakh in last 5 years
Bank Solvency	20% of Rs 15,26,271 (approx Rs 3,05,254)
Documents	EMD, PAN, GST, Income Tax Return, Experience Certificate

**Note:** All documents must be valid and submitted in the specified format. Non-compliance will lead to disqualification.

The technical specifications require bidders to operate departmental drilling rigs efficiently, ensuring safety and compliance with departmental standards. The rigs should be capable of drilling at various depths as per project requirements. The process involves:

• Inspection and testing of drilling equipment before deployment.
• Adherence to safety protocols during operation.
• Regular maintenance as per manufacturer guidelines.
• Reporting operational status daily.

Technical parameters include:

Parameter	Requirement
Drilling Depth	As specified in tender document
Equipment Standards	IS/ISO compliant
Safety Measures	Mandatory safety gear and protocols
Maintenance Schedule	Weekly and as needed

Bidder must demonstrate technical competence through prior experience and compliance with safety standards, supported by relevant certificates and documentation.

The total estimated budget for this project is Rs 15,26,271. The financial bid should be submitted as a percentage rate or fixed amount, as per the prescribed format. Payment terms include:

• Advance payment upon contract signing.
• Progress payments based on milestones achieved.
• Final settlement after completion and acceptance.

Cost breakdown:

Item	Cost (Rs)
Equipment operation	Rs 10,00,000
Staff wages	Rs 4,00,000
Maintenance and miscellaneous	Rs 1,26,271

Bidders must ensure transparency and accuracy in financial submissions, with all costs justified and supported by relevant documents. Payment will be made as per the terms specified in the tender document.

The bidding process involves the following steps:

1. Download tender documents from the official portal.
2. Prepare and submit technical and financial bids online before the deadline.
3. Pay the tender fee and EMD through designated channels.
4. Bid submission deadline: 19th June 2025, 6:00 PM.
5. Bid opening: Conducted by the Executive Engineer on the scheduled date.
6. Evaluation: Based on eligibility, technical competence, and financial offer.
7. Award of contract to the successful bidder.

Timeline	Date & Time
Bid Submission Start	31-05-2025 10:00 AM
Bid Submission End	19-06-2025 6:00 PM
Bid Opening	20-06-2025 12:00 PM

**Important:** Bidders must ensure all documents are complete and submitted before the deadline. Late submissions will not be entertained.

Evaluation will be based on a combination of technical competence and financial offer:

Criteria	Weightage
Technical Experience and Past Performance	50%
Financial Bid	30%
Compliance with Eligibility & Technical Specifications	20%

Minimum thresholds: - **Technical score must be at least 70%.** - **Financial bid should be within the budget limits.**

Bidders must provide detailed documentation supporting their technical claims, including experience certificates, safety records, and equipment details. The evaluation committee will scrutinize all submissions to select the most qualified and cost-effective contractor.

Date	Event	Details
31-05-2025	Bid Submission Start	Bidders can start submitting bids online
19-06-2025	Bid Submission End	Last date for bid submission at 6:00 PM
20-06-2025	Bid Opening	Bids will be opened at 12:00 PM
20-06-2025	Evaluation Completion	Expected date for evaluation completion
25-06-2025	Award Notification	Expected date for contract award

**Note:** All dates are subject to change; bidders should regularly check the official portal for updates.

For queries and assistance, please contact:
Name: Executive Engineer
Phone: 7927910093
Address: B, 7th Floor, M.S. Building, Gurukul Road, Vastrapur Ahmedabad – 380 052
Email: N/A

Contact Person	Role	Phone	Email
Executive Engineer	Tender Incharge	7927910093	N/A

Support is available during office hours for clarifications and guidance on bid submission procedures.

All prospective bidders are encouraged to attend the free vendor training sessions organized every Saturday at (n)code Solutions, Ahmedabad, to familiarize themselves with the online bidding platform. The tender documents are available for download free of cost from the official portal. Bidders must ensure compliance with all eligibility and technical requirements to avoid disqualification. The department reserves the right to accept or reject any bid without assigning reasons, as per government procurement rules. Strict adherence to deadlines and submission guidelines is mandatory for successful participation.