Government Tender for Hiring AC Sedan Vehicles for Gujarat Power Sector - Submit Your Bids

This government tender invites qualified transportation service providers to supply insured AC sedan vehicles for Gujarat Energy Transmission Corporation Limited (GETCO). The contract involves providing vehicles that are less than 3 years old, model-less, fully insured, and capable of covering a minimum of 4000 KM per month for a period of 24 months. The vehicles will be used by the Electrical Engineer (EE) at the Himatnagar Transmission Circle for official duties. The tender aims to ensure reliable, safe, and efficient transportation services for power sector operations in the Sabarkantha district. The procurement process emphasizes compliance with technical, financial, and legal requirements, with bids to be submitted electronically via the NPROCURE portal. The estimated contract value is approximately INR 13,14,331, with a bid submission deadline of May 30, 2025. Interested bidders must meet eligibility criteria, submit necessary documents, and adhere to the specified terms and conditions to participate successfully.

The selected service provider will be responsible for:

• Supplying insured AC sedan vehicles (model-less, less than 3 years old) as per specifications.
• Ensuring vehicles are fully insured, registered, and compliant with all legal requirements.
• Providing a minimum of 4000 KM per month, 12 hours daily, for official use.
• Maintaining vehicles in good condition, with regular servicing and timely repairs.
• Ensuring driver availability with valid licenses and experience.
• Submitting all required documents including RC books, insurance copies, driver licenses, GST registration, and other statutory certificates.

The process involves:

1. Submission of technical and financial bids via the online portal.
2. Verification of documents and eligibility.
3. Opening of bids and evaluation based on criteria.
4. Awarding of contract to the successful bidder.

Vehicle Specifications	Details
Model	Less than 3 years old
Type	AC Sedan
Capacity	4+1 Passengers
Insurance	Fully insured
Usage	Minimum 4000 KM/month
Duration	24 months

The service provider must ensure compliance with all safety, legal, and operational standards as specified in the tender documents.

✓ Must have valid and current GST registration.
✓ Must possess valid vehicle registration certificates, insurance, fitness certificates, and permits.
✓ Must provide proof of ownership or lease agreement for the vehicles.
✓ Must submit PAN and Provident Fund registration documents.
✓ Must have experience in providing similar transportation services for at least 2 years.

Qualification Criteria	Minimum Requirement
Financial Turnover	INR 10 lakh in last 2 years
Vehicle Ownership/Lease	Ownership or lease agreement for vehicles
Experience	2+ years in vehicle hiring services
Legal Compliance	Valid GST, PAN, and other statutory certificates

**Important:** Bidders must meet all eligibility criteria and submit all required documents as specified in the tender notice to qualify for technical evaluation.

The vehicles must conform to the following technical parameters:

Specification	Requirement
Vehicle Type	AC Sedan
Model Year	Less than 3 years old
Seating Capacity	4+1 Passengers
Insurance	Fully insured including third-party
Fuel Type	Diesel or Petrol
Maintenance	Regular servicing as per manufacturer standards

Sequential process for technical compliance:

1. Submit vehicle documents including RC book, insurance, fitness certificate.
2. Verify vehicle age and model details.
3. Ensure vehicle is fully insured and compliant.
4. Conduct inspection if required.

All vehicles must pass inspection and meet safety standards before deployment.

The estimated contract value is approximately INR 13,14,331. The financial bid should include the rate per KM or monthly package as per the tender format. Payment will be made monthly based on actual KM covered, verified through vehicle logs.

Cost Component	Amount (INR)
Estimated Total Cost	13,14,331
Bid Validity Period	180 days

Payment terms include: - Monthly payments based on verified KM. - Submission of invoice and log sheets. - Payment within 30 days of invoice receipt. - Security deposit of INR 15,000 to be deposited via RTGS/NEFT.

Bidders must provide detailed cost breakdowns and adhere to the financial terms specified in the tender document.

The bidding process involves the following steps:

1. Download tender documents and understand all requirements.
2. Submit technical and financial bids electronically on the NPROCURE portal before the deadline.
3. Ensure all required documents are uploaded and complete.
4. The technical bid will be evaluated first; successful bidders will be invited for financial bid opening.
5. Final evaluation and award will be based on combined criteria.

Key Dates	Details
Bid Submission Start	09-05-2025 17:00
Bid Submission End	30-05-2025 16:00
Technical Evaluation	30-05-2025 16:05
Commercial Evaluation	30-05-2025 16:10
Contract Award	Post-evaluation

Bidders are advised to follow all instructions carefully and ensure timely submission to avoid disqualification.

Bids will be evaluated based on:

Criteria	Weightage
Technical compliance	40%
Experience and past performance	30%
Cost competitiveness	30%

Minimum qualifying marks in technical evaluation are 70%. The financial bid will be scored based on the rate offered, with the lowest bid receiving maximum points. The final score will be a weighted sum of technical and financial scores. Bidders must meet all eligibility criteria and submit complete documentation to be considered.

Date	Event	Details
09-05-2025	Bid Submission Start	Bidders can begin submitting bids from this date and time
30-05-2025	Bid Submission End	Last date and time to submit bids electronically
30-05-2025	Technical Evaluation	Evaluation of technical bids at 16:05
30-05-2025	Commercial Evaluation	Evaluation of financial bids at 16:10
To be announced	Contract Award	Notification to successful bidder

**Note:** All deadlines are strict; late submissions will be rejected.

For queries and support, bidders can contact:

H P CHAUHAN
Superintending Engineer, Gujarat Energy Transmission Corporation Limited
Address: Transmission Circle Himatnagar, 66 KV Himatnagar-01 Substation Compound, Near Motipura Circle, NH-08 Motipura, Himatnagar - 383001
Email: setrhmt.getco@gebmail.com

Contact Method	Details
Email	setrhmt.getco@gebmail.com
Phone	+91-79-40007517, 40007514, 40007515
Support Portal	[NPROCURE Support](#)

Bidders are encouraged to seek clarifications before the deadline.

All participating bidders must register on the NPROCURE portal and obtain a valid Digital Signature Certificate (Class-III) for online submission. A free vendor training session will be held every Saturday at the (n)code solutions office in Ahmedabad. Bidders are advised to review all tender documents, including terms, conditions, and scope, thoroughly before submission. The tender process emphasizes transparency, compliance, and timely delivery. For detailed instructions, download the tender document available at the provided link.