Government Tender for Hiring Long Chassis Non-AC Petrol/Diesel SUV for Power Sector

This government tender invites qualified bidders to provide long chassis non-AC petrol/diesel SUVs, specifically Mahindra Bolero or equivalent models, for Gujarat Energy Transmission Corporation Limited (GETCO). The contract spans two years, with a minimum requirement of 3000 km per month and 12 hours of daily operation. The vehicles are intended for official use at the 66kv Mahika Group Substation under the Wankaner AM Division, Gondal Circle. The tender aims to ensure reliable transportation for GETCO staff and operational needs, emphasizing vehicle quality, compliance, and timely service delivery. The procurement process is open to eligible transport service providers with valid certifications and documents, including vehicle registration, insurance, fitness, permits, and GST registration. Interested bidders can download detailed tender documents and submit their bids electronically before the deadline. The estimated project cost is approximately INR 13,74,786, with a bid validity of 180 days. This opportunity is ideal for transport companies specializing in vehicle leasing and fleet services within the power and energy sector.

The selected contractor shall provide long chassis non-AC petrol/diesel SUVs (Mahindra Bolero or equivalent) meeting the following requirements:

• Minimum seating capacity of 6+1 persons.
• Vehicles must be roadworthy, registered, and insured.
• Vehicles should have valid fitness certificates and permit documents.
• The contractor shall ensure regular maintenance and timely servicing.
• Vehicles must be available for a minimum of 3000 km per month and operate 12 hours daily.
• The vehicles should be equipped with necessary safety features and fuel efficiency standards.

Specification	Details
Vehicle Type	SUV / MUV (Mahindra Bolero or equivalent)
Fuel Type	Petrol / Diesel
Seating Capacity	Minimum 6+1 persons
Contract Duration	2 years
Monthly Km	Minimum 3000 km
Operating Hours	12 hours/day

The contractor shall also be responsible for **driver deployment**, **vehicle insurance**, **maintenance records**, and **compliance with government transport regulations**.

• ✓ Must have valid vehicle registration, insurance, fitness, and permit documents.
• ✓ Must possess GST registration and PAN card.
• ✓ Must provide proof of experience in vehicle leasing or transport services.
• ✓ Must submit financial documents demonstrating financial stability.
• ✓ The bidder should have valid driving licenses for drivers.
• ✓ EMD of INR 20,000 must be submitted along with bid.

Financial Qualification	Details
Minimum Average Annual Turnover	INR 10,00,000
Past Experience	At least 2 years in vehicle leasing or transport services
Valid Certifications	Vehicle registration, insurance, fitness, permits, GST, PAN
EMD	INR 20,000 (payable via UTR transaction slip)

**Note:** Bidders must submit all required documents as per the checklist for preliminary evaluation.

Vehicles must comply with the following technical parameters:

Parameter	Requirement
Vehicle Model	Mahindra Bolero or equivalent
Fuel Efficiency	Minimum 15 km/l for petrol, 20 km/l for diesel
Safety Features	Seat belts, airbags, ABS
Maintenance	Regular service records to be maintained
Certification	Valid fitness, permit, and insurance certificates

Sequential process: 1. Bid submission of technical documents. 2. Verification of vehicle documents and certifications. 3. Inspection and assessment by authorities. 4. Final approval and contract award.

The estimated project cost is approximately INR 13,74,786. The financial proposal should include detailed breakdowns:

Cost Component	Amount (INR)
Vehicle Rental	Calculated based on monthly rate
Driver Salary	As per government norms
Maintenance & Fuel	Included in rental or reimbursed
Other Charges	Permits, insurance, taxes

Payment terms: - **Monthly payments** based on verified km and hours. - **Advance payment** may be considered upon contract signing. - Payments will be processed **within 15 days** of submission of invoice and required documents.

Interested bidders should follow these steps:

1. Download the tender document and understand all requirements.
2. Prepare and compile all required documents and technical proposals.
3. Submit bid online via the nProcure portal before the deadline.
4. Pay the tender fee and EMD through UTR transaction.
5. Attend the bid opening session scheduled on 26-05-2025 at 16:30.
6. Await evaluation results and further communication.

Timeline	Event
05-05-2025	Bid submission start
26-05-2025	Bid submission deadline
26-05-2025	Bid opening
27-05-2025	Evaluation and award

**Note:** Bidders must ensure all documents are complete and submitted before the deadline.

Bids will be evaluated based on:

Criteria	Weightage
Price competitiveness	50%
Experience & Past Performance	30%
Compliance with technical specifications	20%

Minimum qualifying score: **70%**. The evaluation will consider the bidder's technical capability, financial stability, and compliance with eligibility criteria. The highest scoring bidder will be awarded the contract.

Date	Event	Details
05-05-2025	Bid start date	Bidders can download tender documents
26-05-2025	Bid submission deadline	Last date for submitting bids
26-05-2025	Bid opening	Technical and financial bids will be opened
27-05-2025	Evaluation completion	Final decision and award notification
28-05-2025	Contract signing	Formal agreement with successful bidder

**Critical Dates:** All submissions must be completed by **26-05-2025 at 16:00**.

• Contact Person: Superintending Engineering, Circle office, GETCO, Gondal
• Email: setrgondal.getco@gebmail.com
• Phone: +91-79-40007517, 40007514, 40007515
• Address: Superintending Engineering, Circle office, GETCO, Gondal
• Support: (n)Code Solutions, GNFC Ltd., Ahmedabad, contact support team for technical assistance.

Name	Role	Email	Phone
Superintending Engineer	Tender Inviter	setrgondal.getco@gebmail.com	+91-79-40007517
Support Team	Technical Support	nprocure@ncode.in	+91-79-40007514

Bidders are advised to contact well before the deadline for clarifications.

All bidders are encouraged to participate in the free vendor training sessions organized every Saturday at (n)Code Solutions, Ahmedabad. The tender process strictly adheres to government procurement norms, ensuring transparency and fairness. Detailed tender documents, including terms, conditions, and technical specifications, are available for download. Bidders must ensure compliance with all eligibility and technical requirements to qualify for evaluation. The contract aims to facilitate reliable transportation services for GETCO's power infrastructure projects, contributing to efficient power transmission and operational excellence.