Horticulture Department Uttarakhand Tender by Uttarakhand University Of Horticulture And Forestry (uuhf) Bharsar (2c2443c13)

65 Inch Ultra HD Professional Large format Display with Wall mount Kit,Paperless Conference Ultra t

Pauri garhwal, Uttarakhand
Goods
Qty:798
EMD: ₹2.0 Lakh

Tender Timeline

Tender Issue
May 22, 2025 at 2:42 PM

The Upgradation of Vice Chancellor Conference Room tender, referred to as 2c2443c13, is issued by the Horticulture Department Uttarakhand. This tender seeks contractors and suppliers with the capability to deliver advanced and updated audio-visual equipment and conference solutions to enhance the functionality and aesthetic appeal of the Vice Chancellor's Conference Room.

Scope of Work and Objectives

The primary objective of this tender is to procure a comprehensive range of high-quality conference room technology. The scope of work includes the supply, installation, and configuration of various devices that are integral to a modern conference setting. Items required include:

  • 65 Inch Ultra HD Professional Large Format Display
  • Wall Mount Kit
  • Paperless Conference Ultra Thin 15.6 Capacitive LCD Display
  • Smart Podium
  • Ultra HD 4K AI-Based Auto-Tracking PTZ Video Conferencing Camera
  • Full HD PTZ Video Conferencing Camera
  • Digital Conference Control Unit
  • Flush Mount Boundary Layer Pop-Up Microphone
  • Wireless Microphones
  • Digital Signal Processor
  • Ceiling Speakers
  • Audio Amplifier
  • HDMI Matrix Switcher
  • HDMI Extender over Ethernet
  • USB Extender over Ethernet
  • Room Controlling Device
  • Touch Controller
  • Networking Equipment
  • Power and Light Sequencers

This supplements the objective of creating a seamless and highly functional environment for effective meetings and conferences.

Eligibility Criteria

To be considered eligible for this tender, bidders must meet specific qualifications that include being a registered entity with appropriate certifications proving capability in supplying and installing high-quality audio-visual equipment. Previous experience in similar projects will be an advantage.

Technical Requirements

Bidders must comply with high technical specifications and standards, ensuring that all equipment meets or exceeds the required quality benchmarks. The devices must offer full compatibility with existing infrastructure and must also incorporate advanced software features for smooth operation.

Financial Requirements

All bidders must demonstrate their financial stability to handle the procurement and installation of the specified equipment. This may include submitting financial statements and a breakdown of the costs related to the project as part of their proposal.

Document Submission Details

Submissions should follow the format specified in the tender documents, including necessary certification of qualifications, product specifications, detailed cost breakdown, and compliance with technical requirements. Proposals must be clearly structured for easy evaluation.

Special Provisions

Special provisions for Micro, Small, and Medium Enterprises (MSEs) and startups will be applicable. This includes potential benefits during the selection process, aimed at encouraging candidacy from smaller suppliers.

Evaluation Process

Proposals will be evaluated based on technical capabilities, previous experience, compliance with specifications, and pricing. A transparent process will be utilized to ensure fairness in the selection of qualified bidders.

Delivery Locations

The successful bidder will be expected to coordinate delivery to the Vice Chancellor Conference Room, located within the premises designated by the Horticulture Department Uttarakhand.

Contact Information

For additional queries, please refer to the official notifications or documents attached with this tender for accurate contact details of the issuing authority.

In conclusion, the Upgradation of Vice Chancellor Conference Room tender presents a significant opportunity for suppliers of advanced conference technologies. By aligning with the required specifications and engaging in this competitive bidding process, bidders can contribute positively to the enhancement of an essential academic and administrative facility.

Tender BOQ Items

37 Items
1.

65 Inch Ultra HD Professional Large format Display with Wall mount Kit

As per attached specifications

Qty:2
Unit:pieces
100
2.

Paperless Conference Ultra thin 15.6 Capacitive LCD display for Chairman

As per attached specifications

Qty:1
Unit:pieces
100
3.

Smart Podium with polycarbonate body

As per attached specifications

Qty:1
Unit:pieces
100
4.

Ultra HD 4K AI Based Auto Tracking PTZ Video Conferencing Camera

As per attached specifications

Qty:1
Unit:pieces
100
5.

Full HD PTZ Video Conferencing Camera

As per attached specifications

Qty:1
Unit:pieces
100
6.

Digital Conference Control unit

As per attached specifications

Qty:1
Unit:pieces
100
7.

Flush mount Boundary Layer PopUp Microphone

As per attached specifications

Qty:32
Unit:pieces
100
8.

Digital Conference under table cascade device

As per attached specifications

Qty:18
Unit:pieces
100
9.

Set of Two wireless Hand held microphone

As per attached specifications

Qty:1
Unit:pieces
100
10.

8 port Digital Signal Processor

As per attached specifications

Qty:1
Unit:pieces
100
11.

Ceiling Flush mount Speaker with 30 watt Audio capacity

As per attached specifications

Qty:8
Unit:pieces
100
12.

250 Watt Audio Amplifier

As per attached specifications

Qty:1
Unit:pieces
100
13.

Ultra HD HDMI Matrix Switcher with 8 HDMI input and 8 HDMI output

As per attached specifications

Qty:1
Unit:pieces
100
14.

Ultra HD HDMI Extender over Ethernet Tx Rx Set with range up to 120 Meter

As per attached specifications

Qty:4
Unit:pieces
100
15.

USB Extender over Ethernet Tx Rx Set with range up to 50 Meter

As per attached specifications

Qty:3
Unit:pieces
100
16.

Room Controlling Device

As per attached specifications

Qty:1
Unit:pieces
100
17.

10 inch wall mount Touch controller

As per attached specifications

Qty:1
Unit:pieces
100
18.

8 chanel Power sequencer

As per attached specifications

Qty:1
Unit:pieces
100
19.

8 chanel Light sequencer

As per attached specifications

Qty:1
Unit:pieces
100
20.

16 Port PoE Ethernet Network Switch

As per attached specifications

Qty:1
Unit:pieces
100
21.

9U wall mount Rack

As per attached specifications

Qty:1
Unit:pieces
100
22.

Cat6 UTP Ethernet Cable meter

As per attached specifications

Qty:305
Unit:pieces
100
23.

2 Sq mm two core Speaker Cable meter

As per attached specifications

Qty:180
Unit:pieces
100
24.

1 Sq mm three core Control Cable meter

As per attached specifications

Qty:50
Unit:pieces
100
25.

2.5 Sq mm three core Power Cable meter

As per attached specifications

Qty:90
Unit:pieces
100
26.

Other required Connecting Cables and Required accessories as per requirement for VC Conference Room

As per attached specifications

Qty:1
Unit:pieces
100
27.

Other Electrifications works required to install AV equipment in VC Conference Room

As per attached specifications

Qty:1
Unit:pieces
100
28.

U Shape Conference Table for 25 Pax

As per attached specifications

Qty:1
Unit:pieces
100
29.

12 steater side Conference Table for 12 Pax

As per attached specifications

Qty:1
Unit:pieces
100
30.

High Back VIP Revolving Chair with Hug fit back tiltable arm rest and adjustable height for Chairman

As per attached specifications

Qty:1
Unit:pieces
100
31.

Mid Back VIP Revolving Chair with Hug fit back tiltable arm rest and adjustable height for Delegates

As per attached specifications

Qty:52
Unit:pieces
100
32.

2x2 Ceiling LED Panel Light

As per attached specifications

Qty:28
Unit:pieces
100
33.

2x2 Grid False Ceiling Approx 1200 Sq ft Area in VC Conference Room

As per attached specifications

Qty:1
Unit:pieces
100
34.

Roller Blinds or Curtains in VC Conference Room

As per attached specifications

Qty:2
Unit:pieces
100
35.

Acoustic floor Carpeting Approx 1200 Sq ft Area in VC Conference Room

As per attached specifications

Qty:1
Unit:pieces
100
36.

PVC Wall Panelling Approx 1400 Sq ft Area in VC Conference Room

As per attached specifications

Qty:1
Unit:pieces
100
37.

Minor Civil and Paint Works As per requirement in VC Conference Room

As per attached specifications

Qty:1
Unit:pieces
100

General Information

Item Category
65 Inch Ultra HD Professional Large format Display with Wall mount Kit , Paperless Conference Ultra thin 15.6 Capacitive LCD display for Chairman , Smart Podium with polycarbonate body , Ultra HD 4K AI Based Auto Tracking PTZ Video Conferencing Camera , Full HD PTZ Video Conferencing Camera , Digital Conference Control unit , Flush mount Boundary Layer PopUp Microphone , Digital Conference under table cascade device , Set of Two wireless Hand held microphone , 8 port Digital Signal Processor , Ceiling Flush mount Speaker with 30 watt Audio capacity , 250 Watt Audio Amplifier , Ultra HD HDMI Matrix Switcher with 8 HDMI input and 8 HDMI output , Ultra HD HDMI Extender over Ethernet Tx Rx Set with range up to 120 Meter , USB Extender over Ethernet Tx Rx Set with range up to 50 Meter , Room Controlling Device , 10 inch wall mount Touch controller , 8 chanel Power sequencer , 8 chanel Light sequencer , 16 Port PoE Ethernet Network Switch , 9U wall mount Rack , Cat6 UTP Ethernet Cable meter , 2 Sq mm two core Speaker Cable meter , 1 Sq mm three core Control Cable meter , 2.5 Sq mm three core Power Cable meter , Other required Connecting Cables and Required accessories as per requirement for VC Conference Room , Other Electrifications works required to install AV equipment in VC Conference Room , U Shape Conference Table for 25 Pax , 12 steater side Conference Table for 12 Pax , High Back VIP Revolving Chair with Hug fit back tiltable arm rest and adjustable height for Chairman , Mid Back VIP Revolving Chair with Hug fit back tiltable arm rest and adjustable height for Delegates , 2x2 Ceiling LED Panel Light , 2x2 Grid False Ceiling Approx 1200 Sq ft Area in VC Conference Room , Roller Blinds or Curtains in VC Conference Room , Acoustic floor Carpeting Approx 1200 Sq ft Area in VC Conference Room , PVC Wall Panelling Approx 1400 Sq ft Area in VC Conference Room , Minor Civil and Paint Works As per requirement in VC Conference Room
Department Name
Horticulture Department Uttarakhand
Organisation Name
Uttarakhand University Of Horticulture And Forestry (uuhf) Bharsar
State
Uttarakhand
City
Pauri garhwal

Financial Information

EMD Amount
₹1,99,000.00
OEM Average Turnover
₹396.00 Lakh (s)
Minimum Turnover
₹49.00 Lakh (s)
Bid Offer Validity
90 (Days)
Past Performance
80 %
Arbitration Clause
No
Mediation Clause
No

Evaluation and Technical Information

Evaluation Method
Total value wise evaluation
Inspection Required
Yes
Technical Clarifications Time
2 Days

Tender Documents

4 Documents
GeM-Bidding-7869690.pdfMain Document
BOQ DocumentBOQ BOQ
BOQ DocumentBOQ BOQ
GEM General Terms and Conditions DocumentGEM_GENERAL_TERMS_AND_CONDITIONS

Documents Required from Seller

  • Experience Criteria
  • Past Performance
  • Bidder Turnover
  • Certificate (Requested in ATC)
  • OEM Authorization Certificate
  • OEM Annual Turnover
  • Additional Doc 1 (Requested in ATC)
  • Additional Doc 2 (Requested in ATC)
  • Additional Doc 3 (Requested in ATC) *In case any bidder is seeking exemption from Experience / Turnover Criteria
  • the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer

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Frequently Asked Questions

The eligibility requirements include being a registered entity with certifications relevant to the audio-visual industry. Bidders must demonstrate capability and prior experience in delivering similar projects. Additional compliance with local regulations and norms may also be required.

Bidders are typically required to have certifications from recognized industry standards that pertain to the audio-visual equipment specified in the tender. This may include ISO certifications or other relevant quality assurance certs that validate the equipment’s performance.

Payment terms usually follow a structured schedule, often including an initial advance payment upon contract signing and subsequent disbursement upon achieving specific milestones, such as delivery and installation completion, as verified by the buyer.

Submissions must comply with the prescribed formats detailed in the tender documents. Common acceptable methods include electronic submission through official portals or physical delivery to designated offices as highlighted in the tender announcement.

Bidders from the Micro, Small, and Medium Enterprises (MSE) category may receive advantages such as price preferences or facilitated evaluation processes, incentivizing them to compete fairly alongside larger suppliers in the overall selection procedure.

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