NA Tender by Directorate General Of Lighthouses And Lightships (GEM/2025/B/6006420)
Digital based Flus Mount Chairman Discussion Unit with Microphone On Off Button,Digital based Flus
Tender Timeline
Tender Title: Audio Video Conference System
Reference Number: GEM/2025/B/6006420
Issuing Authority: Ministry of Ports, Shipping and Waterways
The Audio Video Conference System tender is issued by the Ministry of Ports, Shipping and Waterways to procure a comprehensive setup for enhancing communication capabilities within government departments. This procurement aims to facilitate seamless audio-video interaction through advanced digital technology, thereby promoting efficient decision-making and collaboration among officials.
Scope of Work and Objectives
The scope of this tender encompasses the provision of a digital-based flush mount chairman discussion unit equipped with an On/Off microphone button, along with various audio and video communication equipment. The specific components required include:
- Digital based flush mount discussion units
- Ceiling premium mount speakers (maximum power 20 W)
- Wall mount speakers (maximum power 30 W)
- Ceiling array microphones
- Unidirectional gooseneck condenser microphones for podium use
- Wireless handheld microphones with 32 preset channels
- Mixer amplifier with a capacity of 240 watts
- 4x4 matrix switcher for 4-port HDMI camera inputs and 4K HDMI outputs
- AV controllers with connections for various devices (PCs, Android devices, iOS devices, tablets, and mobile terminals)
- Ethernet switch (8-port Gigabit Ethernet unmanaged PoE switch)
- HD BaseT extenders and splitters
- Video capture devices
- 4K video conference PTZ cameras
- Wired and wireless conference presentation switchers
- Retractable screens and cable management options
The objective is to ensure effective communication for various departmental activities and meetings.
Eligibility Criteria
Bidders must fulfill the following eligibility requirements to qualify for this tender:
- Be a registered entity meeting the relevant local and national laws.
- Have prior experience in supplying similar audio-video communication systems.
- Possess necessary certifications and quality assurance standards in line with the technical specifications outlined by the Ministry.
Technical Requirements
Bidders must provide equipment that meets the specified technical standards, which include compliance with industry quality standards for audio and video solutions. Rigorous testing criteria will be employed to ensure the functionality and reliability of the equipment.
Financial Requirements
Bidders must ensure that all financial documentation is submitted as outlined in the tender specifications. This may include price quotations, breakdowns of costs, and proof of financial stability.
Document Submission Details
Submissions must include the following documents:
- Completed bid proposal forms
- Technical specifications of the equipment
- Financial documents including pricing and cost analysis
- Certificates of compliance with local and international standards
Special Provisions
The tender encourages submissions from Micro, Small, and Medium Enterprises (MSEs) and Startups. This initiative aims to boost local participation and promote fair competition.
Evaluation Process
The tender will undergo a comprehensive evaluation process focusing on both technical and financial criteria. Key considerations will include compliance with the specifications, quality of response, and pricing structure.
Delivery Locations
The delivered equipment is expected to be installed in designated government facilities as specified by the Ministry of Ports, Shipping and Waterways.
Contact Information
For any inquiries regarding the tender, potential bidders are encouraged to contact the relevant officials at the Ministry of Ports, Shipping and Waterways directly.
General Information
Financial Information
Evaluation and Technical Information
Tender Documents
5 DocumentsDocuments Required from Seller
- Experience Criteria
- Past Performance
- Bidder Turnover
- Certificate (Requested in ATC)
- OEM Authorization Certificate
- OEM Annual Turnover
- Additional Doc 1 (Requested in ATC)
- Additional Doc 2 (Requested in ATC)
- Compliance of BoQ specification and supporting document *In case any bidder is seeking exemption from Experience / Turnover Criteria
- the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer
Corrigendum Updates
Similar Tenders
Frequently Asked Questions
The eligibility requirements for this tender include being a registered entity that complies with local laws and regulations, possessing prior experience in delivering similar audio/video solutions, and the necessary certifications that demonstrate quality standards adherence. Bidders must also show financial stability through documented proof.
Bidders are required to submit various certificates, including quality assurance certifications, compliance certificates relevant to audio and video equipment, and any additional registration documents that validate their credentials in the industry. These documents ensure that the submitted products conform to the established technical specifications.
The registration process for this tender involves an initial submission of eligibility credentials, including business registration details and experience records. Bidders must fill out all relevant bid documents and ensure that they comply with technical and financial guidelines as outlined in the tender.
Accepted document formats include PDF, Word, and Excel files. Bid submissions must be clearly structured and legible to facilitate evaluation. It is essential that all technical and financial documents are provided in the specified formats to avoid disqualification.
Bid participants are required to provide an Earnest Money Deposit (EMD) as part of the bidding process. The amount will be specified in the tender documents. Additionally, performance security is mandated post-award to ensure compliance with the contractual agreement and timely fulfillment of the project specifications.
Probable Bidders
Get Tender Alerts
Get notifications for similar tenders