Scanning and Digitisation Service

The eligibility requirements include being a registered entity that can demonstrate proficiency in scanning and digitisation services. Bidders must have prior experience in similar projects, providing references from clients to substantiate their capability in delivering quality work. Compliance with all legal and regulatory standards relevant to digital services is also necessary.

The technical specifications for the digitisation services stipulate the use of high-quality scanning equipment and software tools capable of processing both black and white and colour documents. Quality control methods must be implemented to ensure that all digitized content adheres to established quality standards, guaranteeing clarity, accuracy, and easy retrieval.

Participants are required to submit an Earnest Money Deposit (EMD) as a financial commitment to the tender process. This will subsequently transform into a performance security upon the awarding of the contract. The policy aims to ensure bidders remain compliant with the contract terms throughout the service delivery period.

Documents should be submitted electronically through the designated portal mentioned in the tender guidelines. Accepted document formats include PDF for written proposals and JPEG or TIFF for scanned images. All submissions must be clear and legible to facilitate the evaluation process.

MSEs participating in this tender are eligible for certain benefits aimed at promoting local businesses. The procurement process includes provisions that align with the ‘Make in India’ initiative, prioritizing contracts to local suppliers. Interested entities are encouraged to demonstrate compliance with local content requirements to enhance their competitive edge during the evaluation phase.