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Tender Title: Procurement of Tower ACs
Reference Number: GEM/2025/B/6159358
Issuing Authority/Department: Indian Oil Corporation Limited, Ministry of Petroleum and Natural Gas
The scope of work for this tender includes the procurement of 34 units of Tower AC 4.0 TR Vertical Mounted systems. Bidders are expected to deliver high-quality air conditioning units along with necessary Installation, Testing, and Commissioning (ITC) services. Additionally, the contract will encompass a 1st, 2nd, 3rd, and 4th Year Post Warranty Comprehensive Annual Maintenance Contract (CAMC) for all installed units to ensure operational efficiency and durability.
Objectives
The primary objectives of this tender are to:
- Acquire energy-efficient and robust Tower AC units to cater to the operational demands of the organization.
- Ensure thorough installation and commissioning support, which adheres to the best industry practices.
- Lay down a framework for perpetual maintenance to minimize downtime and enhance service reliability.
Eligibility Criteria
Eligible bidders must meet specific qualifications to participate and include:
- Being a registered vendor with the capacity to provide the required units.
- Compliance with industry standards for manufacturing and maintenance of HVAC systems.
- Previous experience in handling similar projects within the designated timeframe.
Technical Requirements
All Tower AC units must conform to the following technical specifications:
- 4.0 TR cooling capacity.
- Vertical mounting capability to optimize space.
- Energy efficiency ratings that comply with current standards.
Financial Requirements
Bidders will need to provide a financial bid indicating their proposed pricing, which must include:
- Total cost for Tower AC units.
- Separate costs for installation and maintenance services.
- Clarity regarding payment terms, such as upfront deposits or staged payments based on delivery milestones.
Document Submission Details
Interested bidders must submit the following documents:
- Bid form with details of the offered units.
- Supporting documents to demonstrate eligibility.
- Technical compliance certificate.
- Financial documentation as outlined above. Documents should be submitted electronically via the designated portal, ensuring that all files adhere to the accepted formats.
Special Provisions
This tender may involve benefits for Micro, Small, and Medium Enterprises (MSEs) and startups, encouraging participation from emerging businesses. Specific provisions related to pricing advantages and pre-qualification criteria will be applicable as per the government norms.
Evaluation Process
The evaluation process will consider:
- Technical proposals for compliance with specifications.
- Financial bids will be assessed for cost-effectiveness.
- A defined scoring mechanism will be used for selection, with points allocation for both technical and financial evaluations.
Delivery Locations
The delivery and installation of the Tower AC units will primarily target predetermined sites as specified by the Indian Oil Corporation Limited.
Contact Information
For inquiries regarding this tender, interested entities should refer to the official communication channels provided on the tender portal. Ensure you have access to the official site for all updates and detail submissions.
General Information
Financial Information
Evaluation and Technical Information
Tender Documents
8 DocumentsDocuments Required from Seller
- Experience Criteria
- Certificate (Requested in ATC) *In case any bidder is seeking exemption from Experience / Turnover Criteria
- the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer
Corrigendum Updates
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Frequently Asked Questions
The eligibility requirements include being a registered entity, capable of providing Tower ACs with specified cooling capacities. Bidders must demonstrate compliance with manufacturing standards and have prior experience in similar projects, which guarantees reliability and quality of service delivery.
Bidders must provide technical compliance certificates that demonstrate adherence to industry standards for HVAC equipment. In addition, documentation from recognized authorities verifying the quality and efficiency of the Tower AC units is essential for evaluation.
To register for this tender, interested parties must visit the official procurement portal. Here, they will be required to create an account, complete the registration form, and verify their entity status before being allowed to submit bids electronically.
Documents must be submitted in widely acceptable formats such as PDF, DOC, or CSV to ensure they can be processed efficiently. Bidders are advised to check on the portal for specific requirements related to each document type.
Payment terms will generally include an upfront deposit followed by progressive payments as installation milestones are completed. Exact terms will be specified in the awarded contract but typically adhere to the standards set forth in the procurement guidelines.
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