Tender Title: Supply of Industrial Grade Wall Mounted AC
Tender Reference Number: GEM/2025/B/6140226
Issuing Authority/Department: Ministry of Railways, Indian Railways
The Ministry of Railways invites bids for the supply of industrial-grade wall-mounted air conditioners with a capacity of 4.0 TR (2.0 TR * 2) of twin type for both indoor and outdoor settings. The requirement includes a total quantity of 104 units to enhance the cooling infrastructure across various locations under the Indian Railways jurisdiction. This initiative aims to improve the work environment and operational efficiency in railway stations and associated facilities.
Scope of Work and Objectives
The primary objective of this tender is to procure advanced industrial wall-mounted AC units that meet the specific cooling requirements and operational standards of the Indian Railways. The contract awarded through this tender will encompass the supply and installation (if applicable) of air conditioning units that comply with the technical specifications set out in the tender documentation.
Eligibility Criteria
To participate in this tender process, bidders must fulfill the following eligibility criteria:
- Must be a registered entity in India.
- Should possess a valid GST registration.
- Experience in supplying similar AC units or related equipment.
- Financial capabilities to handle large volume projects, ensuring timely procurement and delivery.
Technical Requirements
Bidders must ensure compliance with the following technical specifications:
- AC units must be rated for a capacity of 4.0 TR (twin type).
- Energy efficiency ratings must align with industry standards.
- Equipment must be durable, efficient, and suitable for continuous operation in various environmental conditions.
- Provision of warranty and after-sales support must be specified in the proposal.
Financial Requirements
Bidders are required to demonstrate robust financial health through relevant bank statements or financial documentation that indicates their ability to fulfill the financial commitments associated with the contract.
Document Submission Details
Bidders must prepare and submit the following documents as part of their proposal:
- Completed bid forms as per the guidelines.
- Technical and financial bid breakdown.
- Relevant certificates and proof of eligibility.
- All documents must be submitted in electronic format, as specified in the tender instructions.
Special Provisions
Consideration will be given to Micro, Small, and Medium Enterprises (MSEs) and startups as part of governmental initiatives to promote local businesses. MSEs may be eligible for certain benefits and concessions as determined by the Ministry of Railways.
Evaluation Process
The evaluation of bids will be conducted based on the technical capabilities and financial bids submitted by the bidders. The assessment criteria will include:
- Compliance with technical specifications.
- Financial offers and cost-effectiveness.
- Historical performance and reliability of the bidder in previous contracts.
Delivery Locations
The selected bidder will be required to deliver the AC units to specified railway facilities across various regions as determined post-award of contract. Successful bidders must have the logistics capacity to manage delivery across multiple sites.
Contact Information
For further inquiries or clarification regarding this tender, interested parties should reach out through the official channels provided by the Ministry of Railways in the tender documentation.
The Ministry of Railways promotes an open and transparent selection process aimed at advancing quality and maintaining standards in procurement.
General Information
Financial Information
Evaluation and Technical Information
Tender Documents
5 DocumentsDocuments Required from Seller
- Past Performance
- Certificate (Requested in ATC)
- OEM Authorization Certificate
- Additional Doc 1 (Requested in ATC)
- Additional Doc 2 (Requested in ATC) *In case any bidder is seeking exemption from Experience / Turnover Criteria
- the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer
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Frequently Asked Questions
The eligibility requirements include being a registered entity in India with a valid GST registration, prior experience in supplying similar air conditioning units or related products, and demonstrating sufficient financial capacity to manage large-scale procurement and delivery.
The technical specifications require the AC units to have a capacity of 4.0 TR in a twin type configuration. Additionally, they must adhere to energy efficiency standards and be designed for sustained operation in diverse environmental conditions. Bidders should also provide warranty and after-sales service options.
Bidders are typically required to submit an Earnest Money Deposit (EMD) as part of their proposal to secure their bid. The amount usually varies based on the value of the tender and is outlined in tender documentation. EMD will be forfeited if a successful bidder fails to fulfill the contract obligations.
Proposals must be submitted electronically, ensuring that all required documents are provided in the accepted formats as specified in the tender guidelines. It is crucial to follow the submission protocols to avoid rejection.
Yes, the tender incorporates special provisions for Micro, Small, and Medium Enterprises (MSEs), allowing them to participate effectively. These provisions may include eligibility for relaxation in certain requirements and offering price preference in the evaluation process to support local businesses.
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