Title: Procurement of Spares for Stitching Machines at WPU
Reference Number: GEM/2025/B/6165139
Issuing Authority:
Indian Oil Corporation Limited, affiliated with the Ministry of Petroleum and Natural Gas.
Scope of Work and Objectives
The primary objective of this tender is to facilitate the procurement of essential spares for stitching machines utilized at the WPU (Workplace Unit). The tender invitations include a broad range of spare parts such as Looper Avoid Assembly, Looper Drive Assembly, Feed Eccentric Rod, and other critical components necessary for the efficient functioning of sewing machinery. The successful vendor will be responsible for delivering these components while adhering to the specifications and quality standards established by the Indian Oil Corporation.
Eligibility Criteria
To qualify for this tender, bidders must meet the following eligibility criteria:
- Registered under the appropriate government regulations and holding the requisite certifications.
- Demonstrate previous experience in supplying similar types of spare parts to enterprises in the manufacturing sector.
- Must adhere to the specific trade licenses and comply with local business regulations.
Technical Requirements
The bid submission must include details outlining compliance with the required technical specifications of the various spare parts indicated in the tender documents. These components include:
- Looper Avoid Assembly
- Feed Eccentric Rod
- Pneumatic T-Fittings
- Chain Cutter Driven Knife
- And various other machine parts as specified.
Quality Standards: Vendors must ensure that all spares meet industry quality standards and testing criteria as laid out in relevant guidelines.
Financial Requirements
Vendors must provide a comprehensive financial proposal, including pricing information for the spare parts. The financial evaluation will take into account both the cost of items and the overall value provided to the Indian Oil Corporation.
Document Submission Details
All required documents and bids must be submitted through the specified electronic submission platform. Vendors are encouraged to ensure that their submissions are complete and comply with the detailed submission requirements outlined in the tender documentation. Any incomplete or late submissions may lead to disqualification from the evaluation process.
Special Provisions
The tender actively promotes inclusivity for Micro, Small, and Medium Enterprises (MSEs) and startups, recognizing their potential contributions to the supply chain. Specific provisions are made to ensure that these businesses can participate effectively in the tender processes.
Evaluation Process
The evaluation of bids will be conducted based on a two-pronged approach: technical eligibility and financial evaluation. Each bidder’s proposal will undergo rigorous scrutiny to ensure compliance with the technical specifications followed by a financial assessment based on overall cost-effectiveness and value delivery.
Delivery Locations
Delivery of the spare parts is expected to be made to designated locations as specified by the Indian Oil Corporation at WPU.
Contact Information
For any queries regarding this tender, participants may refer to the official communications provided within the tender documents.
In conclusion, this tender represents a vital opportunity for suppliers of spare parts for stitching machines within the industry, fostering competition while ensuring a robust procurement process for the Indian Oil Corporation.
General Information
Financial Information
Evaluation and Technical Information
Tender Documents
6 DocumentsDocuments Required from Seller
- Certificate (Requested in ATC)
- Additional Doc 1 (Requested in ATC)
- Additional Doc 2 (Requested in ATC)
- Additional Doc 3 (Requested in ATC)
- Additional Doc 4 (Requested in ATC)
- Compliance of BoQ specification and supporting document *In case any bidder is seeking exemption from Experience / Turnover Criteria
- the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer
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Frequently Asked Questions
The eligibility requirements include being a registered entity with the necessary government certifications. Bidders must also demonstrate prior experience in supplying similar spare parts to manufacturing units, complying fully with industry regulations and licensing requirements.
Vendors must adhere to specific technical specifications outlined in the tender. This includes standards for critical spare parts such as Looper Avoid Assembly and Feed Eccentric Rods. Compliance with quality standards and industry testing criteria is also essential for ensuring the longevity and performance of the supplied components.
An Earnest Money Deposit (EMD) is typically required to secure the bid and demonstrate the vendor’s commitment to comply with the tender terms. Specific EMD amounts and conditions will be articulated in the tender documentation, which prospective bidders must review carefully before submission.
Bidders are required to submit their proposals electronically through the designated online platform set out in the tender documentation. Adherence to submission formats and deadlines is crucial to avoid disqualification from the evaluation process.
Yes, there are specific provisions for MSEs to encourage their participation. This includes relaxed eligibility criteria and a supportive procurement policy that fosters opportunities for smaller businesses to engage in government tenders, thereby enhancing inclusivity within the supply chain.
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