Tender Title: Vibration Monitoring System
Tender Reference Number: 2ca51390
Issuing Authority/Department: Materials Management, Ministry of Coal
The purpose of this tender is to invite qualified bidders to provide a Vibration Monitoring System to be used within installations managed by the Ministry of Coal. The system is intended to enhance operational efficiency, ensure safety regulations, and monitor equipment condition, thereby keeping a check on vibrations associated with mining and other coal operations.
Scope of Work and Objectives
The primary objective of this Vibration Monitoring System tender is to procure a comprehensive system that can effectively monitor vibrations in real-time, analyze data for insights, and provide alerts that will enable proactive maintenance. The scope of work includes:
- Design, supply, installation, and commissioning of the Vibration Monitoring System.
- Integration with existing operational processes and systems for seamless functionality.
- Provision of comprehensive training to staff on proper usage and maintenance of the system.
- Technical support post-installation for at least one year.
Eligibility Criteria
To be eligible to participate in this tender, bidders must meet the following criteria:
- Bidders should be registered entities in compliance with relevant industry regulations.
- Suppliers should have documented experience in delivering similar Vibration Monitoring Systems or comparable projects in the last three years.
- Complete necessary financial and technical documents as outlined in the tender specifications.
Technical Requirements
The Vibration Monitoring System must adhere to the following technical specifications:
- Real-time monitoring capabilities, with notifications for deviations beyond acceptable limits.
- Compatibility with industrial-grade machinery used in coal operations.
- Existing data analytics capabilities to provide actionable insights from collected data.
Financial Requirements
Bidders must maintain financial stability and provide proof of financial health, including:
- Audited financial statements for the last three financial years.
- A clear breakdown of costs associated with the system, installation, and training services.
- Compliance with payment terms outlined in the contract.
Document Submission Details
All proposals must be submitted electronically through the designated e-tender portal. Ensure that the following documents are included in the submission:
- Completed technical and financial proposals.
- Proof of eligibility criteria.
- Any additional documents requested in the tender documents.
Special Provisions
The tender recognizes the importance of fostering local businesses and provides benefits for Micro, Small, and Medium Enterprises (MSEs). Startups that meet the eligibility criteria may also receive special considerations during the evaluation process, promoting innovation and local production.
Evaluation Process
The evaluation process will consist of a thorough review of both technical and financial submissions. The criteria include:
- Technical compliance and wealth of experience.
- Financial competitiveness and value for money considerations.
- Customer references and past performance on similar projects.
Delivery Locations
All systems should be delivered to locations specified by the Ministry of Coal as per operational requirements. Delivery timelines will be outlined during the awarding process.
Contact Information
For inquiries, bidders may reach out to the issuing authority’s contact listed on the official tender portal.
General Information
Financial Information
Evaluation and Technical Information
Tender Documents
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Frequently Asked Questions
The eligibility requirements include being a registered entity in compliance with local regulations, providing proof of experience in delivering similar Vibration Monitoring Systems or comparable projects within the past three years, and completing the necessary financial and technical documentation outlined in the tender specifications. Bidders must demonstrate capacity and reliability in fulfilling the required project scope and technical specifications.
The Vibration Monitoring System must be capable of real-time monitoring, providing alerts for deviations, and should be compatible with existing industrial machinery utilized in coal operations. It should offer data analytics capabilities for extracting actionable insights and be validated with previous successful implementations, ensuring adherence to industry standards and quality benchmarks.
The Earnest Money Deposit (EMD) is a financial guarantee required to demonstrate the bidder’s commitment to the tender process. Bidders will need to provide details of the EMD in their financial proposals. Additionally, performance security will typically be a percentage of the total contract value, ensuring the successful execution and compliance with contractual obligations.
Proposals must be submitted electronically via the specified e-tender portal. Bidders should ensure that all required documents, including technical and financial proposals, past performance references, and eligibility documentation, are uploaded as per the guidelines set forth in the tender invitation. It is essential to adhere to submission methods detailed in the tender notice to prevent disqualification.
The tender provides provisions that encourage participation from Micro, Small, and Medium Enterprises (MSEs). These may include a relaxation of eligibility criteria, special considerations during the evaluation process, and financial support mechanisms that facilitate local businesses in competing effectively. Startups may also benefit from similar provisions, promoting innovation aligned with local procurement policies.
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