Department of Military Affairs Tender by Indian Air Force (GEM/2025/B/6079015)

Tender Title: Real Time Aircraft Tracking System (RTATS)
Tender Reference Number: GEM/2025/B/6079015
Issuing Authority/Department: Department of Military Affairs, Ministry of Defence

The Real Time Aircraft Tracking System (RTATS) tender aims to solicit proposals for the development and supply of an advanced system capable of tracking aircraft in real-time. This procurement seeks innovative solutions and technologies that will enhance the situational awareness and operational capabilities of the military. The objective is to optimize tracking systems that seamlessly integrate with existing aeronautical systems and provide enhanced data visibility to relevant authorities.

Scope of Work and Objectives

The scope of work involves the design, development, installation, and maintenance of a Real Time Aircraft Tracking System. This system should ensure:

• Continuous tracking of aircraft in varied environmental conditions.
• Integration with existing military communication and data systems.
• User-friendly interfaces for operational staff.
• Compliance with international aviation safety and security standards.

Eligibility Criteria

Prospective bidders must meet specific eligibility criteria to participate in the tender:

• The bidder must be a registered legal entity with relevant certifications.
• Prior experience in designing and implementing similar tracking systems.
• Financial stability, as determined by a review of financial statements.
• Availability of qualified personnel with the necessary expertise in tracking technologies.

Technical Requirements

Technical proposals must detail:

• System specifications, including hardware and software components.
• Compatibility with existing infrastructure.
• Detailed project timelines and deliverables.
• Security measures to protect data integrity and confidentiality.
• Maintenance and support service offerings.

Financial Requirements

Bidders are required to present a comprehensive financial proposal that includes:

• Cost breakdowns, including development, installation, and ongoing support.
• Payment terms and conditions.
• Earnest Money Deposit (EMD) details to ensure commitment.

Document Submission Details

All bids must be submitted electronically through the designated procurement platform. Proper formatting of documents is crucial for compliance. Each submission must include:

• Technical proposal.
• Financial proposal.
• Copies of required certifications and supporting documents.

Special Provisions

This tender may offer benefits to Micro, Small, and Medium Enterprises (MSEs), encouraging participation from smaller firms and startups. Startups with innovative solutions are also encouraged to apply, contributing to broader participation in the public sector procurement ecosystem.

Evaluation Process

Proposals will undergo a comprehensive evaluation process, assessing both the technical and financial aspects:

• Technical proposals will be evaluated for innovation, feasibility, and compliance with requirements.
• Financial proposals will be assessed for cost-effectiveness.
• A scoring system will help rank bidders, ensuring transparency and fairness.

Delivery Locations

The final deliverables of the Real Time Aircraft Tracking System project will be deployed at multiple military facilities, ensuring that all designated locations are equipped with tracking capabilities.

Contact Information

Further inquiries regarding the tender may be directed to the Department of Military Affairs. Prompt and clear communication channels will be established to assist prospective bidders adequately.